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Home My WebLink About03-01-12 Planning Board MinutesBozeman Planning Board Meeting Minutes, 03-01-21 Page 1 of 7 THE PLANNING BOARD MEETING OF BOZEMAN, MONTANA MINUTES Monday, March 1, 2021 00:00:00 WebEx Meeting Information A) 00:03:37 Call Meeting to Order Present: Henry Happel, Cathy Costakis, Richard Rudnicki, Paul Spitler, Gerald Pape, Mark Egge, George Thompson, Jennifer Madgic Absent: None C) 00:04:17 Changes to the Agenda Chairman Happel requested that "Efficient Meetings Suggestions" portion of the second action item be postponed to next meeting as there will be new meeting members present. B) 00:06:34 Disclosures D) 00:06:42 Approval of Minutes D.1 Minutes Approval for 12-21-20 and 01-25-21 Cover Page 01-25-21 Planning Board Minutes DRAFT.pdf 12-21-20 Planning Board Minutes DRAFT.pdf 00:07:13 Motion D) Approval of Minutes for 12-21-20 Gerald Pape: Motion Mark Egge: 2nd 00:07:16 Vote on the Motion to approve D) Approval of Minutes for 12-21-20. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Bozeman Planning Board Meeting Minutes, 03-01-21 Page 2 of 7 Richard Rudnicki Paul Spitler Gerald Pape Mark Egge George Thompson Jennifer Madgic Disapprove: None 00:07:36 Motion D) Approval of Minutes for 01-25-21 Gerald Pape: Motion Mark Egge: 2nd 00:07:54 Vote on the Motion to approve D) Approval of Minutes for 01-25-21. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Paul Spitler Gerald Pape Mark Egge George Thompson Jennifer Madgic Disapprove: None E) 00:08:00 Public Comment No public comment at this time. F) 00:14:15 Action Items F.1 00:14:29 Norton Ranch Phase 5 Major Subdivision. Application 21024. Cover Page NortonRanchPhase5PreliminaryPlat_012021.pdf PhasingExhibit_012021.pdf A1Form_012121.pdf 21024 PB Staff Report.pdf 00:14:39 Staff Presentation Planner Rosenberg presented the Norton Ranch Phase 5 Preliminary Plat to board members, explaining that it is a modification of the application that was reviewed by the Planning Board in November 2020. Planner Rosenberg explained that the modifications will be made to the conditions of approval and code Bozeman Planning Board Meeting Minutes, 03-01-21 Page 3 of 7 provisions of the application. Planner Rosenberg then provided a brief overview of the Norton Ranch Subdivision and recommended that the application conforms to standards and meets approval requirements. After the presentation, the board directed questions to Planner Rosenberg. 00:28:33 Applicant Presentation Developer Greg Stratton made some clarifications on the reasoning why the applicant chose to request the modification. Developer Stratton then answered questions from the board members. 00:43:09 Public Comment Opportunity No public comment at this time. 00:49:31 Motion Having reviewed and considered the application materials, public comment, and all the information presented, I here adopt the findings presented in the staff report for application 21024 and move to recommend approval of the subdivision with conditions and subject to all applicable code provisions. George Thompson: Motion Gerald Pape: 2nd 00:54:03 Vote on the Motion to approve Having reviewed and considered the application materials, public comment, and all the information presented, I here adopt the findings presented in the staff report for application 21024 and move to recommend approval of the subdivision with conditions and subject to all applicable code provisions. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Paul Spitler Gerald Pape Mark Egge George Thompson Jennifer Madgic Disapprove: None Board Member Thompson spoke to his motion. Board Member Pape spoke to his second. Chairman Happel commented that he will be supporting the motion. Bozeman Planning Board Meeting Minutes, 03-01-21 Page 4 of 7 F.2 00:54:16 Second work session to define and refine Planning Board goals and Community Plan Implementation. The initial discussion took place on December 21, 2020. Suggestions on how to improve Planning Board meeting efficiency. Three supporting documents attached to this cover memo. Cover Page Saunders memo to PB 12-16-2020.doc Planner Saunders spoke about a memo that he created in December. Hap Memo to PB-210224.pdf Chairman Happel led a work session where he went through suggestions and ideas expressed by board members that were recorded in the included memo. Commissioner Madgic spoke about the possibility of combining Planning and Zoning Board Board Member Thompson commented on the need for diversity on the board. Commissioner Madgic echoed board member Thompson's request that there be more diversity sitting on the board. Chairman Happel asked for discussion on the views towards providing training to board members. Board member Pape commented that the membership for APA should come out of the budget and that training should also be provided from the board's budget. For example, sending members to trainings or bringing trainers here to meet with and provide training for the board, with the hope that board members would be able become more educated in the planning process and have a better understanding of what planners do. Board Member Costakis echoed board member Pape's comment stating that there should always be opportunities to learn and expand knowledge. She also mentioned that the board should be doing a better job of onboarding members. Board member Rudnicki commented that the APA membership is critical for him personally and that it is a very important tool for education of board members and should be a priority in working towards a better educated board. Board member Pape echoed the comments of other members in support for having APA memberships paid for. Planner Saunders clarified that board members already have APA memberships paid for by the City. 01:37:16 Motion Planning Board seeks a better educated board. Therefore the City should: 1) Select a diverse board 2) Provide sufficient onboard training Bozeman Planning Board Meeting Minutes, 03-01-21 Page 5 of 7 3) Provide APA memberships. 4) Allow for outside speakers to present to the board, for which the City would provide appropriate, reasonable financial resources. Henry Happel: Motion Cathy Costakis: 2nd Board member Costakis commented that she would like included the idea that speakers could be brought in for furthering education and that the public should be invited to these training sessions. Board Member Pape recommended Zoom meetings where guest speakers could speak to board members, that way the board would not incur the cost of paying for a speaker to travel to Bozeman. Chairman Happel suggested that his motion remain the same, with the additional clause. Commissioner Madgic reminded the Board that they cannot meet without the public being involved. 01:46:19 Vote on the Motion to approve Planning Board seeks a better educated board. Therefore the City should: 1) Select a diverse board 2) Provide sufficient onboard training 3) Provide APA memberships. 4) Allow for outside speakers to present to the board, for which the City would provide appropriate, reasonable financial resources. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Paul Spitler Gerald Pape Mark Egge George Thompson Jennifer Madgic Disapprove: None Board member Rudnicki commented on reducing the number of friendly amendments made to motions. Board Member Thompson commented in agreement and mentioned that it would be easier if amendments were bullet pointed after the motion language in order to make it seem more concise and orderly. Board Member Rudnicki commented that the city could still provide general motion language, but there should be discussion before the motion is made, that way amendments can be included in the motion at the end. Bozeman Planning Board Meeting Minutes, 03-01-21 Page 6 of 7 Chairman Happel commented that this matter is something that can be in the board's hands. This is something that can be added as an item for the list of efficient meeting discussion which will be discussed in the next board meeting. 02:08:44 Motion Implement the use of a calendar with all materials so that board members can see up to date changes as they arise. Gerald Pape: Motion Chairman Happel asked staff liaison Rogers if this would be a possibility. Staff Liaison Rogers mentioned that this is something that has not been done before. Planner Saunders recommended that members sign up for notifications from the city calendar and that we could possibly create a specific group. Chairman Happel suggested that Board member Pape speak to city members regarding this idea and report back to the board. Board Member Pape retracted his motion. Chairman Happel asked board members if it was a good idea to set a time cap on the rest of the meeting in respect for the time of members and staff. 02:18:36 Motion To terminate discussion of goals and objectives to be picked up next meeting. Henry Happel: Motion 02:18:38 Vote on the Motion to approve to terminate discussion of goals and objectives to be picked up next meeting. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Paul Spitler Gerald Pape Mark Egge George Thompson Jennifer Madgic Disapprove: None G) 02:18:45 FYI/Discussion Commissioner Madgic gave an update on board seats that are coming up for renewal. Bozeman Planning Board Meeting Minutes, 03-01-21 Page 7 of 7 H) 02:20:39 Adjournment For more information please contact Tom Rogers at trogers@bozeman.net. This board generally meets the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM