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Home My WebLink About05-19-20 Downtown URD Minutes Downtown Urban Renewal District Board Meeting Minutes May 19, 2020 Attending: Bobby Bear, Cory Lawrence, Marley McKenna, Tony Renslow, Nick Zelver, Chris Naumann, Emily Cope, Chris Mehl Absent: Bill Stoddart Public Comment: Ashley Ogle asked how TIF funds would or could be used in the Community Housing Action Plan. Chris Naumann commented that the board revised the Residential Incentive Program to encourage development of studio and one-bedroom housing in downtown. Chris explained the differences between the two grants within the program. Minutes ACTION: Cory Lawrence moved to approve the March minutes as presented. Marley McKenna seconded the motion. All voted in favor. Financial Report Chris presented the finance report for Fiscal Year 2020. He highlighted previous month’s expenses as follows: $3,240 for TD&H Engineering for Rouse Ave Streetscape engineering, $568 for streetlamp bulb replacements and repairs and $1,711 for blue bike rack signs and rack fabrication. Executive Director’s Report Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Bozeman Creek—the Downtown Partnership is working with Mountain Time Arts to identify opportunities to enhance and improve Bozeman Creek. Their initial work is being partially funded with a Downtown URD Technical Assistance Grant. MTA has created a project website that will be updated as more work is completed: https://mountaintimearts.org/see-bozeman-creek Soroptomist Park—the Downtown Partnership is working with the MSU CATS program to have a fall semester senior-level landscape design class work on improvement concepts for Soroptomist Park. Alley Improvements—using funds allocated in the FY2020 URD budget, the Downtown Partnership is finalizing a scope of work with DHM Landscape Architects to refine the alley improvement concepts they developed in 2018. The next round of design work will create a template for specific improvements and provide initial cost estimates for construction. North Black Pocket Park Construction of the North Black Pocket Park in southwest corner of Black Lot public parking lot is making significant progress. The project includes three elements: new pocket park; relocated Black Lot egress; and new streetscape including sidewalk, streetlamps, and trees. The landscaping and irrigation work is currently scheduled to be performed by AV Construction from May 15th through June 15th. MDT Rouse Project Negotiations continue with Montana Department of Transportation to have downtown streetlamps installed along Rouse Avenue between Main and East Lamme Streets this summer when MDT completes the Rouse reconstruction project. MDT’s general contractor, Missouri River Construction (MRC), has agreed to contract with the URD directly for the installation of the streetlamps and related electric infrastructure. TD&H has completed the final engineering. We are waiting for construction bids from MRC. We are also working with MDT on the streetscape maintenance agreement. The Lamme to Main Street portion of the project is contracted to start June 15th and be completed by August 15th. City Parking Policy Discussion—DELAYED The City Commission and Parking Commission are planning to hold a joint work session in April during a regularly scheduled City Commission meeting. The work session will include a progress report on the 2019 Downtown Strategic Parking Management Plan and discussions about the remaining strategies. This work session as been delayed due to COVID-19 and will be rescheduled. Downtown Plan UDC Recommendations—DELAYED The following UDC revisions recommended in the 2019 DBIP will be considered for implementation in April by the City Commission. UDC revisions have been postponed until October 2020. 1) Allow small "bonus" business signage to help activate the alleys (#16 in the DIP Appendix) 2) Expand allowable ground floor uses Downtown. This will once again allow things like offices on Mendenhall ex: Fico and Opportunity Bank at 5 West Building. (#2 in the DIP Appendix; note that #9 was also related to this but was already fixed in a previous round of edits.) 3) Allow specific site considerations to come into play when determining the "street vision triangle." (#7 in the DIP Appendix) Rainbow Crosswalk Project—DELAYED Gender Equality Montana met with the Downtown Partnership and Mayor Chris Mehl to propose installing rainbow crosswalk on Main Street. Proposal: a rainbow crosswalk for Downtown Bozeman Overview. In 2014, Bozeman passed a non-discrimination ordinance which transformed our community and made it a safer, more welcoming place for all residents and visitors. To build on the important work realized in 2014, we propose that Bozeman follow the lead of communities across the region and country and install a rainbow crosswalk downtown. The rainbow is not only an affirming acknowledgement for the LGBTQ+ community, but also a powerful symbol of inclusivity. Specifics. We propose that the crosswalk be installed at the intersection of Tracy Ave. and Main St. - ideally one at each crossing (North, East, South and West). Below are some examples of how other communities - including our neighbors in Missoula - have done this. In an effort to be the most inclusive, we propose that the crosswalk in Bozeman include the traditional rainbow colors (red, orange, yellow, green, blue, purple) as well as black, brown, white, light blue and pink. Planning Updates In this section, I will provide update about several ongoing City planning processes. Community Plan (City Growth Policy) Update Consultants: Logan Simpson (Ft. Collins) Update: The Planning Board has decided to spend more time revising the draft plan so the February 10th City Commission presentation will be rescheduled to a later date. https://www.bozeman.net/city-projects/bozeman-community-plan-update Community Housing Action Plan Consultants: Navigate, LLC Workforce Housing Solutions Update: The City Commission completed their review of the Community Housing Action Plan on Monday January 13, 2020. Initial UDC edits will be considered in October 2020. https://www.bozeman.net/city-projects/community-housing-action-plan https://www.bozeman.net/city-projects/community-housing-needs-assessment FEMA Floodplain Map Next Steps: The final draft map will be released in 2nd quarter of 2020. The City then has 180 days to amend its floodplain regulations to incorporate the new maps. The new regulatory floodplain map would become effective by the beginning of 2021. Technical Assistance Program Update Five grants have been awarded for FY2020, three of which are still open. One grant remains from FY2018 for the Osborne Building. Other Financial Program Updates Streetscape Grants: None Hotel Incentive Grant: Armory Hotel-Pending Life-Safety Grants: None Fiber Connectivity Grant: None Building Projects Armory Hotel construction resumed following the City Commission appeals ruling on April 6th. Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. See https://www.theosbornebozeman.com/ “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—construction began Spring 2019. One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Construction began spring 2019. Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-occupied housing. Under construction. Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. Date Project Name Project Address Applicant Professional Type Value Completed 4/16/2018 Osborne Building 233 East Main Street Casey Durham Locati Arch Plan/Façade 10,500$ Total 10,500$ Technical Assistance Program FY2018 Report Date Project Name Project Address Applicant Professional Type Value Completed 10/7/2019 Gallatin Laundry 137 East Babcock St Robert Lateiner Think Tank Plan/Façade 10,500$ YES 11/1/2019 9 E Main Street 9 E Main Street Robert Lateiner Think Tank Façade 3,000$ CANCELED 1/30/2020 Bozeman Creek Watercourse of Bozeman Creek Jim Madden Intrinsik Planning 7,500$ 1/30/2020 DA Davidson & Co 529 E Main St Randy Scully Intrinsik Planning 7,500$ 1/30/2020 102 E Babcock Street Parking Lot102 E Babcock St- Block B Lot 12ARandy Scully Intrinsik Planning 7,500$ Total 10,500$ Technical Assistance Program FY2020 Report Veranda Apartments (111 South Church) proposed new construction of 6 units. AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Site Plan approved in November 2019. Site demolition began in March 2020. East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved following the City Commission granting the requested deviations on March 9, 2020. Strata Building (106 East Babcock)—former BSW Bank—3 floor (46,000 SF) office building. Construction projected to be complete 4th quarter 2020. Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. New Businesses • Blackbird Kitchen—140 East Main—formerly C. Moose—expansion to open early 2020 • Tanoshii—113 East Main—formerly Corx—renovations underway • TBD—33 South Willson—formerly Delicious Bakery • TBD—19 South Willson—formerly Barely & Vine • Revelry—24 North Tracy—formerly Starky’s (and Barley & Vine)—renovations underway • TBD—544 East Main—formerly Heeb’s • TBD—303 East Main—formerly Fire Pizza • Athleta—2 East Main—former Miller’s Jewelry location—tenant improvements underway • TBD—9 East Main—formerly Sassy Sisters—lease with retail tenant in final negotiations • TBD—27 East Main—formerly Crossroads—condo under contract for purchase to potentially be redeveloped as a restaurant(s). • TBD—137 East Babcock—formerly Gallatin Laundry • TBD—23 West Main—formerly Stix Discussion and Decision Items DBIP Transportation Plan SOW Chris presented the latest version of the Downtown Plan Transportation Scope of Work (SOW). Tony Renslow asked Danielle Scharf (Sanderson Stewart) if there is any historical data that can be used. Danielle commented that MDT has data for the AADT (annual average daily traffic) data, they can use this to project for future use. She noted MDT has little to no data about turning movements at the intersections. Chris Naumann added that they have some cross-section measurements for Main Street, but past studies have shown street width to vary considerably over the span of several blocks. Cory Lawrence commented that the parking component was not prominent enough in the SOW. Danielle commented that they would note any gains or loses of parking spaces with each concept. Marley McKenna suggested editing the first bullet point to include traffic flow and more phrasing from the DBIP. Chris agreed that would provide better context. Tony Renslow suggested revising the financial terms of the SOW from a fixed fee to a “not to exceed” amount. Danielle said the SOW could be revised to be for time and materials with a not to exceed amount. Bobby Bear commented that the SOW should be revised to incorporate all of the board’s suggestions and reviewed again with an action made at the June board meeting. Mike Hope commented that as a property owner he feels the URD board needs to consider where to best spend TIF money. He offered to schedule a meeting with MDT to tell board that three lanes on Main Street with angled parking will not fit. He suggested to put off this SOW until next year because he thinks traffic will not be back to “normal” for a year or two. Ashley Ogle commented that she agreed with Mike’s comments and money spent should be used only on essential needs such as parking. FY2021 Draft Budget Chris Naumann presented the FY2021 draft budget. Due to the lack of time for a full discussion, Chris said he would prepare and send a detailed budget memo explaining the proposed new expenditures. Marley McKenna asked if there is a possibility to do a future parking demand analysis. Chris replied that he did not think a projection of future parking demand had ever been performed for downtown. She also said if we expect Downtown Bozeman to make a strong come back after the COVID-19 recession, now is the time to be proactive. Chris commented that this slower time is a good time to get projects done, or at least started, since some take years to complete. Ashley Ogle asked if it is a possibility to use existing public parking lots for a garage or a structured parking facility. Chris Mehl responded that all options are on the table. Meeting was adjourned at 2:25 pm May 2020 Finance Report Category FY2020 FINAL Budget FY2020 YTD activity Income Starting Cash Balance 2,145,000 2,145,000 Income from TIF 430,000 209,449 revenue as of 1/20 COB Interlocal Share 875,000 709,859 Entitlement Share State of Montana 45,000 28,025 Interest Income 14,000 14,191 Other Income 0 3,338 Lamp ins. claim Total Income 3,509,000$ 3,109,862$ Expenses Operations Management Fee and Administration 120,000 URD Management Contract/Employee 42,000 Total Operations 162,000$ 162,000 Infrastructure Improvements Street Furniture and Park Maintenance 10,000 5,704 568 lamp bulbs North Black Pocket Park Construction 10,000 13,000 Streetscape--new purchases 25,000 22,209 1,711 blue bike stalls North Rouse Streetscape Project 1086-signs Streetlamps (26 qty)85,000 625-rack fab Tree Frames/Grates (24 qty)35,000 Streetscape Assistance Grant Program 50,000 Streetlamp Power Reconfiguration Project 250,000 Alley Improvement Program 25,000 Public Parking Improvements 250,000 45,200 Life-Safety Grant Program 50,000 8,697 Fiber Infrastructure--Lamme Carry-Over 90,000 81,709 Fiber-Broadband Infrastructure--Grants 10,000 1,050 Alternative Transportation Project 25,000 Total Improvements 915,000$ 177,569$ Planning City Economic Development Technician 22,470 Technical Assistance Grants 50,000 18,000 FY19 Encumbered Funds 7,500 7,500 Residential Incentive Program 200,000 Armory Hotel Incentive Encumbered Funds 100,000 DBIP: Transportation Planning 200,000 1,278 DBIP: Code Amendments 50,000 DBIP: Design Guidelines 50,000 DBIP: General Implementation 75,000 9,368 SILD & Streetscape Engineering 25,000 16,213 3,240 Rouse TD&H Structured Parking Feasibility Analysis 25,000 12,511 South Wallace Asbestos Project 75,000 Professional Services Term Contract 75,000 Streetscape Preliminary Engineering 25,000 Sewer Capacity and Buildout Analysis 15,000 Total Planning 994,970$ 64,870$ Parking Structure Garage Bond Payment 430,000 Total Parking Garage Payments 430,000$ Total Expenses 2,501,970$ 404,439$ 5,519 Balance 1,007,030$ 2,705,423$ FY2021 Draft Budget Category FY2020 FINAL Budget PROJECTED FY20 Year-End FY2021 DRAFT Budget Income Starting Cash Balance 2,145,000 2,145,000 2,571,771 Income from TIF 430,000 425,000 335,000 COB Interlocal Share 875,000 1,300,000 1,400,000 Entitlement Share State of Montana 45,000 56,050 56,050 Interest Income 14,000 20,000 20,000 Other Income 0 3,338 - Total Income 3,509,000$ 3,949,388$ 4,382,821$ Expenses Operations Management Fee and Administration 120,000 120,000 175,000 URD Management Contract/Employee 42,000 42,000 Total Operations 162,000$ 162,000.00$ 175,000$ Infrastructure Improvements Street Furniture and Park Maintenance 10,000 10,000 15,000 North Black Pocket Park Construction 10,000 20,000 - Streetscape--new purchases 25,000 26,000 30,000 North Rouse Streetscape Project Streetlamps (26 qty)85,000 - 85,000 Tree Frames/Grates (24 qty)35,000 - Phase 1 Construction: Conduit - TBD Phase 2 Construction: Lamps - TBD North Willson Streetscape Project 75,000 Streetscape Assistance Grant Program 50,000 10,000 50,000 Streetlamp Power Reconfiguration Project 250,000 - 250,000 Alley Improvements 25,000 19,000 50,000 Bozeman Creek Improvements 50,000 Public Parking Improvements 250,000 250,000 Library Pedestrian Safety Improvements 15,000 Life-Safety Grant Program 50,000 20,000 50,000 Fiber Infrastructure 90,000 90,000 100,000 Fiber-Broadband Infrastructure--Grants 10,000 2,500 10,000 Alternative Transportation Projects 25,000 - 25,000 Total Improvements 915,000$ 447,500$ 805,000$ Planning City Economic Development Specialist 22,470 5,618 21,740 see below Technical Assistance Grants 50,000 30,000 50,000 FY20 Encumbered Funds 15,000 FY19 Encumbered Funds 7,500 7,500 Residential Incentive Program 200,000 - 200,000 Armory Hotel Incentive Encumbered Funds 100,000 - 100,000 DBIP: Transportation Planning 200,000 50,000 Part One--Concept Designs 50,000 Part Two--Data, Analysis, Cost Est 75,000 DBIP: Alley Planning 25,000 DBIP: Bozeman Creek Planning 25,000 DBIP: Soroptomist Park Planning 10,000 DBIP: Code Amendments 50,000 - 10,000 DBIP: Design Guidelines-Historic Inventories 50,000 20,000 77,500 see below DBIP: General Implementation 75,000 75,000 100,000 SILD & Streetscape Engineering 25,000 20,000 25,000 Structured Parking Feasibility Analysis 25,000 25,000 Structured Parking Informal, Site Plan, Bids 750,000 see below South Wallace Asbestos Project 75,000 75,000 Professional Services Term Contract 75,000 10,000 75,000 Streetscape Preliminary Engineering 25,000 25,000 25,000 Sewer Capacity and Buildout Analysis 15,000 - Total Planning 994,970$ 343,118$ 1,634,240$ Parking Structure Garage Bond Payment 430,000 425,000 335,000 Total Parking Garage Payments 430,000$ 425,000$ 335,000$ Total Expenses 2,501,970$ 1,377,618$ 2,949,240$ Balance 1,007,030$ 2,571,771$ 1,433,581$ DOWNTOWN URBAN RENEWAL DISTRICT Structured Parking Fiscal Details Schematic Design (17.5%) = $306,250 306,250$ Design Development (25%) = $437,500 437,500$ 743,750$ Construction Documents (33%) = $577,500 577,500$ Bidding & Negotiation (2%) = $35,000 35,000$ Construction Administration (22.5%) = $393,750 393,750$ Total (100%) = $1,750,000 1,750,000$ Downtown Historic Inventory Project Type 1 (less than 50 yrs) 20 qty x $250/ea = $5,000 Type 2-A (over 50 yrs…w/ no or outdated inventory) 63 qty x $500/ea = $31,500 Type 2-B (individually listed) 22 qty x $500/ea = $11,000 Type 2-C (Main Street HD) 63 qty x $476.19 = $30,000 168 building inventories = total of $77,500 Complete design, permitting and construction administration services for a second structured parking facility in Downtown Bozeman, including architectural, MEP, structural, civil, survey and geotechnical services. Permitting includes the City of Bozeman site plan application and building permit processes. City of Bozeman Economic Development Specialist Payroll Cost Breakdown for FY2021 Fund ED Specialist Total Payroll Cost General 10 27,381.90$ Downtown 116 21,739.50$ 21,739.50$ Midtown 143 10,869.75$ 68,371.74$ NE UR 144 3,623.25$ 10,012.36$ Parking 650 36,232.50$ 36,232.50$ 72,465.00$ Methodology: The Economic Development Specialist (Mike V.) is paid 50% out of the City's Parking Fund The remaining 50% of the salary is split between Midtown and NEURD based on their relative average revenues from the prior two fiscal years The percent split between the three TIFs will be updated every year based on their relative average revenues from the prior two fiscal years