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HomeMy WebLinkAbout02-18-20 Downtown URD Minutes Downtown Urban Renewal District Board Meeting Minutes February 18, 2020 Attending: Bobby Bear, Bill Stoddart, Cory Lawrence, Tony Renslow, Nick Zelver, Chris Naumann, Emily Cope, Chris Mehl Absent: Marley McKenna Public Comment: None Minutes ACTION: Nick Zelver moved to approve the January minutes as presented. Tony Renslow seconded the motion. All voted in favor. Financial Report Chris presented the finance report for Fiscal Year 2020. He highlighted previous month’s expenses as follows: $1,905 for Christie Electric to repair streetlamps, $7,015 for the remaining half of parking sign manufacturing, $8,697 for a life-safety grant awarded to Shine, $4,312 for Lamme St fiber construction, $7,500 for a technical assistance grant for I-Ho’s Korean Grill, $180 for Groundprint Consulting, and $1,907 for structured parking feasibility analysis. The board did not have any questions regarding the financial report. Executive Director’s Report Technical Assistance Program Update Three new grants have been awarded for FY2020. One grant remains open from FY2019. One grant remains from FY2018 for the Osborne Building. Date Project Name Project Address Applicant Professional Type Value Completed 4/16/2018 Osborne Building 233 East Main Street Casey Durham Locati Arch Plan/Façade 10,500$ Total 10,500$ Date Project Name Project Address Applicant Professional Type Value Completed 8/20/2018 BSWB Building 106 East Babcock Randy Scully Intrinsik Planning 7,500$ YES 4/24/2019 I-Ho's Restaurant 323 West Main Derik Pomeroy Architecture 118 Planning 7,500$ YES Total 15,000$ Date Project Name Project Address Applicant Professional Type Value Completed 10/7/2019 Gallatin Laundry 137 East Babcock St Robert Lateiner Think Tank Plan/Façade 10,500$ YES 11/1/2019 9 E Main Street 9 E Main Street Robert Lateiner Think Tank Façade 3,000$ CANCELED 1/30/2020 Bozeman Creek Watercourse of Bozeman Creek Jim Madden Intrinsik Planning 7,500$ 1/30/2020 DA Davidson & Co 529 E Main St Randy Scully Intrinsik Planning 7,500$ 1/30/2020 102 E Babcock Street Parking Lot102 E Babcock St- Block B Lot 12ARandy Scully Intrinsik Planning 7,500$ Total 10,500$ Technical Assistance Program FY2018 Report Technical Assistance Program FY2019 Report Technical Assistance Program FY2020 Report Other Financial Program Updates Streetscape Grants: None Hotel Incentive Grant: Armory Hotel-Pending Life-Safety Grants: None Fiber Connectivity Grant: None Building Project Updates Armory Hotel projected opening in April 2020. Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. See https://www.theosbornebozeman.com/ “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—construction began Spring 2019. One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Construction began spring 2019. Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner- occupied housing. In Final Site Plan review. Demolition of the site was recently completed. Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. In development review. East End Flats (240 East Mendenhall) 6-story mixed use project. In development review. Deviation for stream setback improvements to be considered by the CC on 2/24/20. Veranda Apartments (111 South Church) proposed new construction of 6 units. New Businesses Update • Good Food Company—229 East Main—restaurant to open in Osborne Building • Blackbird Kitchen—140 East Main—formerly C. Moose—expansion to open early 2020 • Red Sugar Dim Sum—33 West Main—formerly Bisl—to open in January 2020 • Tanoshii—113 East Main—formerly Corx—renovations underway • TBD—33 South Willson—formerly Delicious Bakery • TBD—19 South Willson—formerly Barely & Vine • Barely & Vine—24 North Tracy—relocating to soon-to-be former Starky’s • TBD—544 East Main—formerly Heeb’s • TBD—2 East Main—former Miller’s Jewelry location • TBD—9 East Main—formerly Sassy Sisters Planning Updates In this section, I will provide update about several ongoing City planning processes. Community Plan (City Growth Policy) Update Consultants: Logan Simpson (Ft. Collins) Update: The Planning Board has decided to spend more time revising the draft plan so the February 10th City Commission presentation will be rescheduled to a later date. https://www.bozeman.net/city-projects/bozeman-community-plan-update Community Housing Action Plan Consultants: Navigate, LLC Workforce Housing Solutions Update: The City Commission completed their review of the Community Housing Action Plan on Monday January 13, 2020. Initial UDC edits will be considered in October 2020. https://www.bozeman.net/city-projects/community-housing-action-plan https://www.bozeman.net/city-projects/community-housing-needs- assessment FEMA Floodplain Map Next Steps: The final draft map will be released in 2nd quarter of 2020. The City then has 180 days to amend its floodplain regulations to incorporate the new maps. The new regulatory floodplain map would become effective by the beginning of 2021. TIF Bond Refinancing The City Finance Director is refinancing the downtown URD TIF bond which is anticipated to reduce the annual debt service payment for the garage by $35,000 to $45,000. North Black Pocket Park Construction of the North Black Pocket Park in southwest corner of Black Lot public parking lot is making significant progress. The project includes three elements: new pocket park; relocated Black Lot egress; and new streetscape including sidewalk, streetlamps, and trees. Landscaping installation will take place Spring 2020. MDT Rouse Project Negotiations continue with Montana Department of Transportation to have downtown streetlamps installed along Rouse Avenue between Main and East Lamme Streets next summer when MDT completes the Rouse reconstruction project. MDT’s general contractor, Missouri River Construction, has agreed to contract with the URD directly for the installation of the streetlamps and related electric infrastructure. TD&H is completing the final engineering and cost estimates Discussion and Decision Items TIF Bond Refinancing Chris updated the board that the City Finance Director finalized the refinancing of the URD TIF bond which will be reduced by $94,000 annually, over $1 million savings for the remainder of the life of the district. Downtown Plan Transportation SOW Review Chris provided the latest draft of the Downtown Transportation Study from Sanderson Stewart (included below). The SOW will provide analysis and recommendations associated with the transportation-related improvements in the 2019 Downtown Bozeman Improvement Plan. He summarized that the scope of work is broken out into two parts and 11 total phases within those two parts. The SOW includes language that Part 1 will consist of concept designs in plan view to first verify feasibility of the recommendations from the DBIP. The design concepts will be reviewed by the DBP, City of Bozeman and MDT prior to proceeding with Part 2 of the project, which will require a separate authorization to proceed. Nick Zelver commented that the parking commission should be added as a stakeholder group as some of the scope of work includes the possible addition and removal of parking spaces. The board discussed that a useful next step to proceed with the SOW would be to have the fee schedule and anticipated timeline from Sanderson Stewart completed. ACTION: Cory Lawrence moved to have Sanderson Stewart develop the fee schedule and timeline for Parts 1 and 2 of the SOW for the Downtown Transportation Study. Tony Renslow seconded the motion. All voted in favor. DBIP Progress Report Chris presented a draft of a progress report for updates on projects in the DBIP. Chris asked the board to review the draft and provide feedback or any changes they’d like to see on the report. BID Renewal Update Chris provided the board with an update on the current status of the BID renewal. He said the BID currently has 48% of the 60% required petition signatures from property owners in support of renewing the district. He updated the board that a group of property owners gave public comment at the last BID board meeting stating they would not sign their petitions to renew the BID because of concerns of transparency of information from the BID, lack of advocacy for the property owners, parking and three-lane Main Street. Eric Bowman, chair of the BID, met with some property owners and provided feedback to Chris with their suggestions which included removing Chris as the director of the BID. Bill Stoddart commented he doesn’t feel like the proposed solution of removing Chris from managing the BID would resolve the overarching issues that the group of property owners have presented. Cory Lawrence commented he had met with some of the property owners who gave public comment or other forms of communication with the BID that they will not be signing the BID petition to renew the district. He believes by conversations he’s had with property owners that everyone is in favor of the BID programs but there are issues of disparity in the value derived from the BID Director and his priorities. Meeting was adjourned at 1:30 pm Downtown Urban Renewal District Scope of Work – Downtown Transportation Study Task Order No. DTN20-002 02/13/20 Sanderson Stewart is pleased to provide this scope of work for a transportation study that will provide analysis and recommendations associated with the transportation-related improvements in the 2019 Downtown Bozeman Improvement Plan (DBIP). This work is to be done as a part of the Downtown Urban Renewal District term contract for architectural and engineering services. This project generally consists of background research, data collection, and analysis associated with the following recommended improvements from the DBIP: • Main Street – convert to three lanes with back-in angled parking from 7th Avenue to Cypress Street • Mendenhall Street – modify existing sharrow striping to improve visibility from 11th Avenue to Rouse Avenue • Babcock Street – eliminate on-street parking on north side and replace with two-way cycle track from 8th Avenue to Wallace Avenue • Install traffic signals at Babcock/Black and Mendenhall/Black intersections • Black Avenue Bicycle Corridor • Install pedestrian crossing enhancements at Babcock/Wallace, Babcock/Grand, and Mendenhall/Grand intersections The analysis will be conducted in two parts. Part 1 will consist of concept designs in plan view for the full length of the three corridor projects (bullets 1-3 above). This effort will be completed first to verify feasibility of the recommendations from the DBIP. Design concepts will be reviewed by the Downtown Bozeman Partnership, City of Bozeman and MDT prior to proceeding with Part 2 of the project, which will require a separate authorization to proceed. Part 2 will include traffic data collection and analysis of the affected intersections and corridors for the extent of the improvements. A detailed list of assumptions and scope of services for the project are outlined below. Scope of Work: Part 1 – Concept Design Phase 1 – Project Management and Coordination This phase of the project will include project initiation and planning tasks, including scoping, contract preparation, and kick-off meetings with the Downtown Bozeman Partnership, City of Bozeman and MDT. Other project management tasks include the following: • Coordination with Client and project team • Coordination with City of Bozeman and MDT • Research and review of previous related studies (including the DBIP and the Bozeman Transportation Master Plan) and available traffic data • Correspondence, phone calls and meetings throughout the duration of the project • Weekly project update emails • Monthly invoicing of project fees/expenses • Internal (project team) coordination and quality control reviews of analysis and deliverables Phase 2 – Limited Topographic Survey and Base Mapping This phase of the project will utilize base maps previously prepared for the 2003 Downtown Bozeman Streetscape Project on Main Street from Grand Avenue to Rouse Avenue. A limited topographic survey will be completed to verify curb lines and back of sidewalk locations within this area and to extend the base map area to the full extent of the recommended corridor projects listed on page 1 (first 3 bullets). The following tasks will be included in this phase of the project: • Survey back of curb and back of walk for the full length of the Main, Mendenhall, and Babcock corridor projects described on page 1 using GPS survey equipment. • Develop base drawings using the streetscape project drawings supplemented with the new topographic survey information. Phase 3 – Concept Design This phase of the project will consist of the development of plan-view design concepts for each of the projects described on page 1 of this scope of work. The concept design exhibits will be drawn to scale to verify feasibility of the DBIP recommendations, but they will be highly graphic in nature for presentation to project stakeholders. Concept designs will address the anticipated intersection treatments and transitions at the east and west ends of the projects and will also identify other related projects from the DBIP that overlap these project corridors, such as the Black Avenue Bike Corridor, recommended signals at Black/Bozeman and Black/Mendenhall, and pedestrian crossing improvements along Babcock and Mendenhall. Design concepts for State Highway System routes (including National Highway System and Urban Route facilities) will be designed in accordance with MDT design standards. All non-MDT facilities will be designed in accordance with City of Bozeman design standards. Phase 4 – Concept Design Summary Memo Part 1 of this project will culminate with submittal of a memo summarizing the concept design effort and identifying potential challenges associated with the improvements. This memo will be submitted, along with the design concepts, to the Downtown Partnership, City of Bozeman and MDT for review. A review meeting will be held at this stage of the project with representatives from each jurisdiction to discuss the concepts and identify any concerns prior to proceeding with the remainder of the analysis (Part 2). Comments from the reviewing agencies will be addressed prior to making the design concept exhibits or concept design summary memo available for public review. If any design concepts are determined to be infeasible by any of the reviewing agencies, those concepts may be removed from consideration prior to Sanderson Stewart being authorized to proceed with Part 2 of the project. Part 2 – Data Collection, Analysis and Reporting Phase 5 – Data Collection After a separate notice to proceed has been issued for Part 2 of the project, Sanderson Stewart will begin with traffic volume data collection using Miovision video data collectors. This effort will consist of PM peak hour turning movement counts at the following 34 intersections: Main Street • 7th Avenue • 5th Avenue • 3rd Avenue • Grand Avenue • Willson Avenue • Tracy Avenue • Black Avenue • Bozeman Avenue • Rouse Avenue • Church Avenue • Wallace Avenue • Broadway Avenue • Cypress Street Mendenhall Street • 11th Avenue • 7th Avenue • 5th Avenue • 3rd Avenue • Grand Avenue • Willson Avenue • Tracy Avenue • Black Avenue • Bozeman Avenue • Rouse Avenue Babcock Street • 8th Avenue • 5th Avenue • 3rd Avenue • Grand Avenue • Willson Avenue • Tracy Avenue • Black Avenue • Bozeman Avenue • Rouse Avenue • Church Avenue • Wallace Avenue Existing annual average daily traffic (AADT) volume data from MDT will also be reviewed and summarized for this analysis. Other tasks include: • Set up, relocation and retrieval of Miovision Scout video data collectors at the locations identified above • Data processing through Miovision, including bicycle and pedestrian counts and vehicle classification for approximate PM peak hour period (processing of 2 hours/intersection), as well as up to 16 hours of data at up to six intersections where traffic signal warrants will be evaluated • Format count data and develop study area maps to illustrate existing traffic control and existing volumes Phase 6 – Evaluation of Existing Conditions The traffic analysis tasks will begin with an evaluation of existing conditions. Sanderson Stewart will prepare corridor models for Main, Babcock and Mendenhall. The models will initially be created for existing conditions so that a direct comparison of analysis results can be provided for existing conditions and recommended improvements. The following tasks will be completed in this phase: • Set up corridor models in Synchro or Vissim to conduct capacity analysis for existing conditions (traffic volumes, traffic control and lane configurations) • Analysis of bike and pedestrian performance measures for existing conditions • Prepare summary tables for review of analysis results • Request crash data from MDT for study area • Review and summarize crash data, calculate metrics and prepare summary figures • Perform turn lane warrant analysis and traffic signal warrant analysis Phase 7 – Evaluation of Recommended Improvements The recommended improvements from the DBIP will be evaluated using the same methodology used for existing conditions. The recommended improvements will be added to the models and they will be analyzed for existing and future traffic volumes. The following tasks will be included: • Set up corridor models to conduct capacity analysis with recommended improvements and existing traffic volumes • Develop future traffic volume projections for 20-year planning horizons using historic background growth rates • Use corridor models to conduct capacity analysis for recommended improvements and future traffic volumes • Analysis of bike and pedestrian performance measures for recommended improvements with existing and future volumes • Prepare summary tables for review of analysis results • Turn lane warrant analysis and traffic signal warrant analysis • Develop study area maps that show future traffic volume scenarios Note that it has been assumed that a redistribution of existing traffic volumes will not be included in this analysis. It is our understanding that the future improvements on each corridor are generally intended to accommodate the same level of traffic that exists on the roadways today. Future volumes will be projected, but volumes will not be redistributed from one corridor to the next. Phase 8 – Update Concept Designs The design concepts developed under Part 1 of this study will be revisited to assess if any revisions to the original improvement recommendations may be necessary based on the results of the analysis effort. The concept designs and graphics will be revised and developed to a higher level for presentation at stakeholder/public meetings. Other improvements may be identified during the analysis phase and will be added to the design concepts as needed. Up to one alternative concept design will be considered for each corridor to address any areas where the analysis results do not support the improvements recommended in the DBIP. Phase 9 – Engineer’s Opinion of Probable Cost Opinions of probable construction cost will be developed for each of the design recommendations and alternatives developed. They will be broken down by individual project/improvement. Phase 10 – Stakeholder Involvement It is anticipated that a thorough stakeholder and public involvement process will be needed for this project. Individual tasks and meetings/presentations include the following: • Prepare presentation materials • One (1) open house-style stakeholder/public meeting will be held after the analysis is complete and design concepts have been updated to show the full extent of recommended improvements. • One (1) meeting each is anticipated with the following stakeholder groups: o Transportation Coordinating Committee o Pedestrian and Traffic Safety Committee o Bozeman Area Bicycle Advisory Board o Urban Renewal District Board o Business Improvement District Board • Comments received through these meetings and presentations will be summarized and presented for Client and agency review. Comments will be addressed as needed in the analysis and design concepts prior to preparing the summary report. Phase 11 – Summary Report The preceding analysis and design concepts will be presented in a final summary report. This report will present the following project elements: • Background information and research • Summary of all analysis completed for existing and future traffic volumes and with recommended improvements • Summary of recommended improvements • Recommendations for any amendments to the Bozeman Transportation Master Plan or the DBIP (as required) • Concept design illustrations for recommended improvements • Planning-level opinions of probable construction cost for recommended improvements and alternatives • Summary of public participation process, including comments matrix (appendices) • Next steps and potential funding opportunities A draft report will be submitted for review to the Downtown Partnership, City of Bozeman and MDT. A final report will be prepared after all review comments are received and addressed. Other Potential Scope Items: The following items are additional potential scope items that were included as transportation-related recommendations in the DBIP. They are not currently included in this scope of work but could be added by a contract amendment if needed. • Parking related modifications • Transit-related improvements (Streamline circulator with park-and-ride service would utilize Mendenhall and Babcock) • Alternative Transportation Facilities (EV charging stations, ride share, car share, and micro mobility improvements) Other Exclusions: The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Full topographic and boundary survey of the proposed projects • Analysis of additional major improvements not included in this scope, such as conversion of Babcock or Mendenhall to two-way operation • Regional travel demand modeling (using MDT model) • Design of any roadway or intersection improvements beyond concept-level as described above • Presentation of findings beyond the review meetings and stakeholder/public meeting listed in this scope If needed, these items will be added as a separate task order or contract amendment. Fees and Billing Arrangements: Sanderson Stewart will bill for its services on a lump sum basis by phase with a project total of $___________ . We will not proceed with Part 2 of the project until a separate authorization to proceed is given by the Client. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. Project Schedule: The anticipated schedule for this project consists of the Part 1 deliverables within months of notice to proceed. The Part 2 deliverables are anticipated to take additional months to complete after a separate authorization to proceed with Part 2 is given by the Client. Reasonable time shall be allowed for review and coordination with the various agencies and stakeholders. Phase Fee Part 1 – Concept Design 1. Project Management and Coordination 2. Limited Topographic Survey and Base Mapping 3. Concept Design 4. Concept Design Summary Memo Sub-Total for Part 1 Part 2 – Data Collection, Analysis and Reporting 5. Data Collection 6. Evaluation of Existing Conditions 7. Evaluation of Recommended Improvements 8. Update Concept Designs 9. Engineer’s Opinion of Probable Cost 10. Stakeholder Involvement 11. Summary Report Sub-Total for Part 2 Total Project