HomeMy WebLinkAbout03-15-21 Planning Board Agenda & Packet MaterialsA.Call Meeting to Order
B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Minutes Approval for 01-07-20 and 03-01-21(Rogers)
E.Public Comment
Please state your name and address in an audible tone of voice for the record.This is the time for
individuals to comment on matters falling within the purview of the Committee.There will also be
THE PLANNING BOARD OF BOZEMAN, MONTANA
PB AGENDA
Monday, March 15, 2021
WebEx Meeting Information
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Public Comment:
If you are interested in commenting in writing on items on the agenda, please send an email to
agenda@ bozeman.net prior to 12:00pm on Monday, March 15th, 2021. You may also comment by
visiting the City's public comment page.
You can also comment by joining the Webex meeting. If you do join the Webex meeting, we ask you
please be patient in helping us work through this online meeting. If you are not able to join the Webex
meeting and would like to provide oral comment you may send a request to agenda@bozeman.net
with your phone number, the item(s) you wish to comment on, and someone will call you during the
meeting to provide an opportunity to comment. You may also send the above information via text to
406-224-3967.
As always, the meeting will be streamed through the City's video page (click the Streaming Live in the
drop down menu), and available in the City on cable channel 190.
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an opportunity in conjunction with each action item for comments pertaining to that item.Please
limit your comments to three minutes.
F.Action Items
F.1 Introduction and welcome new and reappointed Planning Board members.(Rogers)
F.2 Planning Board Rules and Procedures.(Happel)
F.3 Election of Planning Board officers. Pursuant to model rules of procedure (Resolution No.
4377) the Planning Board must elect a president and vice president annually.(Happel)
F.4 Discussion of effective meetings suggestions document.(Happel)
F.5 Third work session to define and refine Planning Board goals and Community Plan
Implementation. The initial discussion took place on December 21, 2020. The second work
session took place on March 1, 2021.(Happel)
G.FYI/Discussion
H.Adjournment
For more information please contact Tom Rogers at trogers@bozeman.net
This board generally meets the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
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Memorandum
REPORT TO:Planning Board
SUBJECT:Minutes Approval for 01-07-20 and 03-01-21
MEETING DATE:March 15, 2021
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Suggested Motion:
I move to approve the meeting minutes for January 7th, 2020
I move to approve the meeting minutes for March 1st, 2021
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:1. Approve meeting minutes with corrections
2. Do not approve meeting minutes.
FISCAL EFFECTS:None
Attachments:
01-07-20 Planning Board Minutes DRAFT.pdf
03-01-21 Planning Board Minutes DRAFT.pdf
Report compiled on: March 10, 2021
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City Planning Board
Tuesday, January 7, 2020 | 7:00 PM | City Commission Chamber – 121 N. Rouse Avenue
A. 07:05:43 PM (00:00:16) Call Meeting to Order & Roll Call
Present were:
Jerry Pape (County representative)
Jennifer Madgic
Lauren Waterton
Henry Happel (Chairman)
Mayor Chris Mehl (Commission Liaison)
Paul Spitler
Mark Egge
Brian Krueger (City Staff)
Tom Rogers (City Staff)
B. 07:06:09 PM (00:00:42) Changes to the Agenda - None
C. 07:06:14 PM (00:00:47) Minutes for Approval (None)
D. 07:06:20 PM (00:00:53) Public Comment – Please state your name and address in an audible tone of
voice for the record. This is the time for individuals to comment on matters falling within the purview
of the Committee. There will also be an opportunity in conjunction with each action item for comments
pertaining to that item. Please limit your comments to three minutes. None
E. Action Items
1. 07:06:45 PM (00:01:18) Allison Subdivision Phase IV Preliminary Plat #19002 (Krueger)
Application requesting for the subdivision of 48.21 acres into thirty two residential single household, nine
townhouse, five residential multi-household and three restricted development lots, and including streets
and rights of way. The site is located at South 11th Avenue and Arnold Street. The project site is generally
located SE of the intersection of South 11th and Opportunity Way and extends past Graf Street to the south
and to the Morning Star School east of the site.
19002 Staff Report
19002 Application Materials
19002 Preliminary Plat
19002 Supplements
07:07:02 PM (00:01:35) Staff Development Review Manager Brian Krueger described the nearly 50 acre
Subdivision Preliminary Plat which is scheduled to go in front of the City Commissioner on February 10,
2020. The property has multiple zoning designations. The stream and trail corridors are located on a
restricted development lot.
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07:21:08 PM (00:15:41) Board members asked Mr. Krueger questions concerning the proposed subdivision.
07:29:26 PM (00:23:59) Applicant representative, Chris Budeski, Madison Engineering, described the
reasoning for submitting the proposed project as submitted. Mr. Budeski referred to the wetlands in the
area and that the trail would need to be worked out and that submitting the project as is would be better at
this time to allow time to work out details for the wetlands and the trails that go through the area.
07:35:45 PM (00:30:18) Board members asked Mr. Budeski questions regarding the proposed subdivision.
07:37:30 PM (00:32:03) Eugene Graph of E.G. construction answered board questions regarding long term,
big picture plans for the proposed subdivision.
07:41:28 PM (00:36:01) Public Comment Opportunity.
07:41:46 PM (00:36:19) Billy Cerulo (2515 West Ridge Dr.) commented on issues with the proposed
subdivision.
07:44:58 PM (00:39:31) Kevin Asland (2509 West Ridge Dr.) commented on issues with the proposed
subdivision.
07:48:18 PM (00:42:51) Doug Hanson (2501 West Ridge Dr.) commented on issues with the proposed
subdivision.
07:50:37 PM (00:45:10) Emily Mason (2703 West Ridge Dr.) commented on issues with the proposed
subdivision.
07:54:47 PM (00:49:20) Staff Liaison Brian Krueger responded to public comments.
08:05:01 PM (00:59:34) Chris Budeski responded with clarifications for public commenters and the board.
08:14:42 PM (01:09:15) Motion: Jerry Pape Motion Seconded
08:24:56 PM (01:19:29) Vote on the Motion: All in favor – Motion Passes 7-0
2. 08:25:15 PM (01:19:48) Cottonwood Subdivision Preliminary Plat #19401 (Krueger)
A two phase major subdivision application requesting permission for the subdivision of 28.08 acres into
seventeen lots: eight residential multi-household, four city parkland lots, three pedestrian open space lots,
two stormwater open space lots, and streets and rights of way along Cottonwood Rd. south of Huffine
Lane.
19401 Staff Report
19401 Application Materials
19401 Preliminary Plat
19401 Supplements
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19401 Landscape
08:25:35 PM (01:20:08) Staff Development Review Coordinator Brian Krueger presented the Cottonwood
Subdivision development to the board, outlining the area the subdivision will be on as well as the future
plans for the surrounding areas and recommended that the subdivision conforms to standards.
08:35:40 PM (01:30:13) Board members asked staff questions regarding the proposed subdivision.
08:44:00 PM (01:38:33) Engineer Chris Budeski presented to the board additional notes based on the
comments made during the staff presentation in order to clarify some plans that the applicant has for the
proposed subdivision.
08:49:11 PM (01:43:44) Board members asked questions of the applicant regarding the proposed
subdivision.
08:51:13 PM (01:45:46) Public Comment Opportunity.
08:51:38 PM (01:46:11) Motion: Jerry Pape Motion Seconded: Jennifer Madgic
08:58:04 PM (01:52:37) Vote on the Motion: All in favor Motion Carries 7-0
3. 08:58:18 PM (01:52:51) Growth Policy Future Land Use Map
Planning Board memo – 01-07-2020
Planning Board edits from 12.17.19 hearing
12-17-19 Egge suggested edits
Revised Land Use and Zoning Chart
08:58:34 PM (01:53:07) Chairman Happel proposed that this action item be moved to the following Tuesday
in respect for time constraints.
08:59:44 PM (01:54:17) Tom Rogers recommended that there has to be a motion and vote made in order to
extend the action item to the following meeting.
09:00:25 PM (01:54:58) Public Comment Opportunity
09:00:29 PM (01:55:02) Brian Caldwell (321 N Montana St.) clarified that the board received the email that
was sent to them and asked that board members take an opportunity to review the work that was done by
the Bozeman Route Act Team.
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09:02:05 PM (01:56:38) Board Member Pape stressed that he wants page 11 of the growth policy to state
exactly how many people were present in the citizen encounters so that it accurately represents the desires
of residents.
F. Discussion (Non-Action Item)
G. 09:03:09 PM (01:57:42) FYI/Discussion
H. 09:09:22 PM (02:03:55) Adjournment
For more information please contact Tom Rogers at TRogers@bozeman.net
This board generally meets the first and third Tuesday of the month at 7:00pm
Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA
coordinator, Mike Gray at 582-3232 (TDD 582-2301).
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Bozeman Planning Board Meeting Minutes, 03-01-21
Page 1 of 7
THE PLANNING BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, March 1, 2021
00:00:00 WebEx Meeting Information
A) 00:03:37 Call Meeting to Order
Present: Henry Happel, Cathy Costakis, Richard Rudnicki, Paul Spitler, Gerald Pape, Mark Egge,
George Thompson, Jennifer Madgic
Absent: None
C) 00:04:17 Changes to the Agenda
Chairman Happel requested that "Efficient Meetings Suggestions" portion of the second action item be
postponed to next meeting as there will be new meeting members present.
B) 00:06:34 Disclosures
D) 00:06:42 Approval of Minutes
D.1 Minutes Approval for 12-21-20 and 01-25-21
Cover Page
01-25-21 Planning Board Minutes DRAFT.pdf
12-21-20 Planning Board Minutes DRAFT.pdf
00:07:13 Motion D) Approval of Minutes for 12-21-20
Gerald Pape: Motion
Mark Egge: 2nd
00:07:16 Vote on the Motion to approve D) Approval of Minutes for 12-21-20. The Motion carried 8 - 0
Approve:
Henry Happel
Cathy Costakis
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Bozeman Planning Board Meeting Minutes, 03-01-21
Page 2 of 7
Richard Rudnicki
Paul Spitler
Gerald Pape
Mark Egge
George Thompson
Jennifer Madgic
Disapprove:
None
00:07:36 Motion D) Approval of Minutes for 01-25-21
Gerald Pape: Motion
Mark Egge: 2nd
00:07:54 Vote on the Motion to approve D) Approval of Minutes for 01-25-21. The Motion carried 8 - 0
Approve:
Henry Happel
Cathy Costakis
Richard Rudnicki
Paul Spitler
Gerald Pape
Mark Egge
George Thompson
Jennifer Madgic
Disapprove:
None
E) 00:08:00 Public Comment
No public comment at this time.
F) 00:14:15 Action Items
F.1 00:14:29 Norton Ranch Phase 5 Major Subdivision. Application 21024.
Cover Page
NortonRanchPhase5PreliminaryPlat_012021.pdf
PhasingExhibit_012021.pdf
A1Form_012121.pdf
21024 PB Staff Report.pdf
00:14:39 Staff Presentation
Planner Rosenberg presented the Norton Ranch Phase 5 Preliminary Plat to board members, explaining
that it is a modification of the application that was reviewed by the Planning Board in November 2020.
Planner Rosenberg explained that the modifications will be made to the conditions of approval and code
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Bozeman Planning Board Meeting Minutes, 03-01-21
Page 3 of 7
provisions of the application. Planner Rosenberg then provided a brief overview of the Norton Ranch
Subdivision and recommended that the application conforms to standards and meets approval
requirements.
After the presentation, the board directed questions to Planner Rosenberg.
00:28:33 Applicant Presentation
Developer Greg Stratton made some clarifications on the reasoning why the applicant chose to request
the modification.
Developer Stratton then answered questions from the board members.
00:43:09 Public Comment Opportunity
No public comment at this time.
00:49:31 Motion Having reviewed and considered the application materials, public comment, and all the
information presented, I here adopt the findings presented in the staff report for application 21024 and
move to recommend approval of the subdivision with conditions and subject to all applicable code
provisions.
George Thompson: Motion
Gerald Pape: 2nd
00:54:03 Vote on the Motion to approve Having reviewed and considered the application materials, public
comment, and all the information presented, I here adopt the findings presented in the staff report for
application 21024 and move to recommend approval of the subdivision with conditions and subject to all
applicable code provisions. The Motion carried 8 - 0
Approve:
Henry Happel
Cathy Costakis
Richard Rudnicki
Paul Spitler
Gerald Pape
Mark Egge
George Thompson
Jennifer Madgic
Disapprove:
None
Board Member Thompson spoke to his motion.
Board Member Pape spoke to his second.
Chairman Happel commented that he will be supporting the motion.
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Bozeman Planning Board Meeting Minutes, 03-01-21
Page 4 of 7
F.2 00:54:16 Second work session to define and refine Planning Board goals and
Community Plan Implementation. The initial discussion took place on December 21,
2020.
Suggestions on how to improve Planning Board meeting efficiency. Three supporting documents
attached to this cover memo.
Cover Page
Saunders memo to PB 12-16-2020.doc
Planner Saunders spoke about a memo that he created in December.
Hap Memo to PB-210224.pdf
Chairman Happel led a work session where he went through suggestions and ideas expressed by board
members that were recorded in the included memo.
Commissioner Madgic spoke about the possibility of combining Planning and Zoning Board
Board Member Thompson commented on the need for diversity on the board.
Commissioner Madgic echoed board member Thompson's request that there be more diversity sitting
on the board.
Chairman Happel asked for discussion on the views towards providing training to board members.
Board member Pape commented that the membership for APA should come out of the budget and that
training should also be provided from the board's budget. For example, sending members to trainings or
bringing trainers here to meet with and provide training for the board, with the hope that board
members would be able become more educated in the planning process and have a better
understanding of what planners do.
Board Member Costakis echoed board member Pape's comment stating that there should always be
opportunities to learn and expand knowledge. She also mentioned that the board should be doing a
better job of onboarding members.
Board member Rudnicki commented that the APA membership is critical for him personally and that it is
a very important tool for education of board members and should be a priority in working towards a
better educated board.
Board member Pape echoed the comments of other members in support for having APA memberships
paid for.
Planner Saunders clarified that board members already have APA memberships paid for by the City.
01:37:16 Motion Planning Board seeks a better educated board. Therefore the City should:
1) Select a diverse board
2) Provide sufficient onboard training
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Bozeman Planning Board Meeting Minutes, 03-01-21
Page 5 of 7
3) Provide APA memberships.
4) Allow for outside speakers to present to the board, for which the City would provide appropriate,
reasonable financial resources.
Henry Happel: Motion
Cathy Costakis: 2nd
Board member Costakis commented that she would like included the idea that speakers could be
brought in for furthering education and that the public should be invited to these training sessions.
Board Member Pape recommended Zoom meetings where guest speakers could speak to board
members, that way the board would not incur the cost of paying for a speaker to travel to Bozeman.
Chairman Happel suggested that his motion remain the same, with the additional clause.
Commissioner Madgic reminded the Board that they cannot meet without the public being involved.
01:46:19 Vote on the Motion to approve Planning Board seeks a better educated board. Therefore the
City should:
1) Select a diverse board
2) Provide sufficient onboard training
3) Provide APA memberships.
4) Allow for outside speakers to present to the board, for which the City would provide appropriate,
reasonable financial resources. The Motion carried 8 - 0
Approve:
Henry Happel
Cathy Costakis
Richard Rudnicki
Paul Spitler
Gerald Pape
Mark Egge
George Thompson
Jennifer Madgic
Disapprove:
None
Board member Rudnicki commented on reducing the number of friendly amendments made to motions.
Board Member Thompson commented in agreement and mentioned that it would be easier if
amendments were bullet pointed after the motion language in order to make it seem more concise and
orderly.
Board Member Rudnicki commented that the city could still provide general motion language, but there
should be discussion before the motion is made, that way amendments can be included in the motion at
the end.
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Bozeman Planning Board Meeting Minutes, 03-01-21
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Chairman Happel commented that this matter is something that can be in the board's hands. This is
something that can be added as an item for the list of efficient meeting discussion which will be
discussed in the next board meeting.
02:08:44 Motion Implement the use of a calendar with all materials so that board members can see up
to date changes as they arise.
Gerald Pape: Motion
Chairman Happel asked staff liaison Rogers if this would be a possibility.
Staff Liaison Rogers mentioned that this is something that has not been done before.
Planner Saunders recommended that members sign up for notifications from the city calendar and that
we could possibly create a specific group.
Chairman Happel suggested that Board member Pape speak to city members regarding this idea and
report back to the board.
Board Member Pape retracted his motion.
Chairman Happel asked board members if it was a good idea to set a time cap on the rest of the meeting
in respect for the time of members and staff.
02:18:36 Motion To terminate discussion of goals and objectives to be picked up next meeting.
Henry Happel: Motion
02:18:38 Vote on the Motion to approve to terminate discussion of goals and objectives to be picked up
next meeting. The Motion carried 8 - 0
Approve:
Henry Happel
Cathy Costakis
Richard Rudnicki
Paul Spitler
Gerald Pape
Mark Egge
George Thompson
Jennifer Madgic
Disapprove:
None
G) 02:18:45 FYI/Discussion
Commissioner Madgic gave an update on board seats that are coming up for renewal.
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Bozeman Planning Board Meeting Minutes, 03-01-21
Page 7 of 7
H) 02:20:39 Adjournment
For more information please contact Tom Rogers at trogers@bozeman.net. This board generally meets
the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM
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Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
SUBJECT:Introduction and welcome new and reappointed Planning Board members.
MEETING DATE:March 15, 2021
AGENDA ITEM TYPE:Administration
RECOMMENDATION:No action required.
STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth
understanding of how Bozeman is growing and changing and proactively
address change in a balanced and coordinated manner.
BACKGROUND:On Tuesday, March 9, 2021 the City Commission appointed one new
Planning Board member and reappointed four previous members. The new
member is Matt Hausauer. The reappointed members include Cathy
Castakias, Mark Egge, George Thompson, and Jerry Pape.
Details on the appointments can be found in the City Commission memo
available HERE.
UNRESOLVED ISSUES:None
ALTERNATIVES:As determined by the Board
FISCAL EFFECTS:None identified
Report compiled on: March 10, 2021
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Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
SUBJECT:Planning Board Rules and Procedures.
MEETING DATE:March 15, 2021
AGENDA ITEM TYPE:Administration
RECOMMENDATION:For your information and reference.
STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth
understanding of how Bozeman is growing and changing and proactively
address change in a balanced and coordinated manner.
BACKGROUND:Reference for ongoing review and improvements detailed in a following
agenda item. Please see Discussion of the Efficient Meetings Suggestions
document.
UNRESOLVED ISSUES:None
ALTERNATIVES:As determined by the Board
FISCAL EFFECTS:Not identified at this time.
Attachments:
Rules of Procedure-1601-Final.pdf
Report compiled on: March 10, 2021
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Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
SUBJECT:Election of Planning Board officers. Pursuant to model rules of procedure
(Resolution No. 4377) the Planning Board must elect a president and vice
president annually.
MEETING DATE:March 15, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Elect chair and vice chair.
STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth
understanding of how Bozeman is growing and changing and proactively
address change in a balanced and coordinated manner.
BACKGROUND:The City Commission held a meeting on March 9, 2021 and appointed a new
member and reappointed existing members to the Planning Board. Pursuant
to model rules of procedure (Resolution No. 4377) the Planning Board must
elect president and vice president annually.
Pursuant to section 2 of the Planning Board Rules of Procedures, each year
the board shall appoint by majority vote, a president and vice president. The
president shall be the presiding officer of the board. During the absence of
the president, the vice president shall discharge the duties and exercise the
power and authority of the president.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None
FISCAL EFFECTS:Undetermined
Report compiled on: March 4, 2021
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Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
SUBJECT:Discussion of effective meetings suggestions document.
MEETING DATE:March 15, 2021
AGENDA ITEM TYPE:Administration
RECOMMENDATION:At the Boards discretion.
STRATEGIC PLAN:3.3 Friendly Community: Ensure Bozeman continues to welcome diversity
through policies and public awareness.
BACKGROUND:The board has indicated the desire to adjust procedures to improve the
processing of applications and proceedings and ensure all members have a
safe and professional space to express opinion and comments.
UNRESOLVED ISSUES:None
ALTERNATIVES:As determined by the Board
FISCAL EFFECTS:Not analyzed
Attachments:
Efficient Meetings Suggestions-210301.docx
Report compiled on: March 10, 2021
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Some Suggestions for the Conduct of Efficient Meetings- Revised
Board Members:
While some of the burden of conducting efficient meetings falls on the meeting chairman, much
of the responsibility resides with the board members themselves. Therefore:
1. All members should confine their remarks to the specific subject under discussion and nothing
else.
2. All members, before speaking, should attempt to organize their thoughts in a manner so that
their remarks can be delivered cogently and succinctly.
3. Any member offering a motion should strive particularly to ensure that the motion is clearly
understandable and as succinct as possible.
4. All members must preserve order and decorum and avoid any speech or actions that would
delay or interrupt the proceedings. Further to the above, no member may:
-interrupt another speaker except to raise a point of order;
-make any personal, impertinent or slanderous remarks;
-engage in boisterous conduct.
5. Except in unusual circumstances, members should refrain from making or seconding a motion
on a matter under discussion until the views of all members wishing to speak has been heard.
Meeting Chairman:
It is the obligation of the chairman to encourage and enforce the above protocols.
In addition, the chairman should:
1. At the beginning of every meeting, set an expectation for the duration of the meeting, which
should generally not exceed 2 hours;
2. Limit, when needed, the total time for public comments by:
-limiting each speaker to 3 minutes (or more);
-encouraging speakers who merely wish to support comments already made to simply say
so;
3. Limit, when needed, the time for presentations by applicants to 10 minutes (or more);
4. For meetings going beyond two hours, provide for a break of 5-10 minutes in the proceedings
at approximately the two-hour mark.
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Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
SUBJECT:Third work session to define and refine Planning Board goals and Community
Plan Implementation. The initial discussion took place on December 21,
2020. The second work session took place on March 1, 2021.
MEETING DATE:March 15, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:As determined by the Board.
STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth
understanding of how Bozeman is growing and changing and proactively
address change in a balanced and coordinated manner.
BACKGROUND:On December 21, 2020 the Planning Board initiated discussion on the Board
priorities and goals for the coming year including implementation of the
Community Plan 2020. A follow up discussion occurred on March 1, 2021.
Chairman Happel prepared summary memorandums based on each
discussion and are attached to the report. Planner Saunders provided
additional information of ongoing Departmental work that supports a variety
of the goals the Board discussed, this memo is also attached for your quick
reference. The Board stopped your review of Goals and Objectives at “Better
Community Outreach.”
Implementation of any initiative is dependent on its relationship to other
plans and City goals and financial resources to support the initiative. The
Board indicated interest in preparing a budget proposal to submit to the City
Manager for consideration. There was also discussion on cost related to a
number of ideas including a speaker series, public outreach and
engagement, and Board member education. The attached Budget Concepts
memo provides a basis for discussion regarding forwarding a budget request.
Planning Board priorities must be in harmony with other City and regional
goals and objectives. These are established in adopted plans of the City and
specifically for 2021 in Resolution 5257. The Bozeman Community Plan
explicitly acknowledges 26 other adopted plans; each of which integrate and
function in relation with one another. In addition, the City’s success is
dependent on our regional aspirations some of which are detailed in the
Gallatin County Triangle Community Plan. The Triangle Plan includes
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additional goals and objectives any Planning Board goals ought to connect
with to bolster their effectiveness and efficiency. Staff provided a link to the
Plan and highlighted pertinent content in an email dated February 26, 2021.
Goals and objectives of the Triangle Plan are listed in section 4.
GC Triangle Plan
APA membership. The City purchased all Board members APA memberships
earlier this year. Each member who was not already an APA member
received a welcome packet from APA. Once the membership is purchased it
is up to each Board member to manage the resource in any manner they
wish. Please contact Lacie Kloosterhof with any questions concerning your
membership.
Planning Board budget. Currently the Board has a budget of $5,000. The
Planning Department covers your APA dues so they are not deducted from
the $5,000 Planning Board allocation.
Considerable discussion concerning availability of documents relating to the
function of the Planning Board was discussed at the March 1, 2021 Meeting.
In an effort to remind and provide Board members the resources available
to them the City Clerk directs you to the following resources. These are
available to all members of the public.
Education on City documents:
1. Go to the City of Bozeman Home page. https://www.bozeman.net/home
2. Hover your cursor over the “I Want To…” icon in the upper right corner
of the home page.
3. Click “document center” under the View heading.
4. Documents and document subject matter are organized alphabetically.
You are welcome to peruse anything here of interest. However, notable
subject areas you may be interested in are:
a. City Advisory Board Information
b. City Planning Board
c. Ordinances
d. Resolutions
Planning Board applications for vacancies are not publicly available at this
time. The City Commission works with the City Clerk to find a suitable date to
consider prospective Board members at their discretion. The Commission
will consider new members for current vacancies at their March 9, 2021
meeting. The agenda will be publicly available on March 4, 2021. Please refer
to the City web site for the Commission agenda. Board members are
welcome to review the applicant pool and comment at the City Commission
if they wish.
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UNRESOLVED ISSUES:None
ALTERNATIVES:As determined by the Board
FISCAL EFFECTS:Not identified at this time.
Attachments:
Hap Memo to PB-210224.pdf
Happel Goals Memo to PB-121215.pdf
Saunders memo to PB 12-16-2020.pdf
Resolution 5257 Adopting the City Commission Priorities
2021.pdf
2021 Budget Request - concepts.pdf
Memo to PB-210309.pdf
2021 Budget Request - concepts.pdf
Report compiled on: March 9, 2021
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MEMORANDUM
TO: BOZEMAN PLANNING BOARD
FROM: CHRIS SAUNDERS, COMMUNITY DEVELOPMENT MANAGER
RE: PLANNING BOARD GOALS AND COMMUNITY PLAN
IMPLEMENTATION DISCUSSION
DATE: DECEMBER 16, 2020
As the Planning Board conducts its discussion on goals and growth policy implementation it may
be helpful to know what activities are already in process or to start up shortly. Resolution 5133
adopting the Bozeman Community Plan 2020 (Plan) on November 17, 2020 requested the City
Manager to undertake implementation activities.
Section 4
The City Commission requests the City Manager to prepare an implementation plan to
undertake the implementation of the recommendations and policies of the Bozeman
Community Plan 2020. The City Manager shall provide recommendations for timing of
work, budget, and staff time commitments to complete the implementation plan.
Section 5
The City Commission requests the City Manager to develop the tracking indicators in
Chapter 4 of the Bozeman Community Plan 2020. The City Commission acknowledges
that the details of implementation of the tracking indicators are subject to adjustment due
to data availability and targets if established by the City Commission.
The following are already in progress for implementing the growth policy. Item 1 is the
foundation for the staff recommendation to the City Manager for what an implementation plan
looks like and what resources are needed. In the list below, STAL stands for Short Term Action
List as shown on page 63 of the Plan. Some items have identified goals or objectives from the
Plan besides those on the STAL.
1. Working with GIS, Planning, IT, Sustainability, Parks, Engineering, Water Conservation,
and Housing to coordinate implementation of multiple plans to magnify effectiveness of
actions taken by moving multiple plans forward with targeted and harmonious action.
Next meeting is mid-January. R-2.8, RC-4.1, and RC-4, Resolution 5133 Section 4
2. Working with GIS to finalize baseline data for the metrics on Page 64. (GIS lead has
recently taken a job with another agency) Resolution 5133 Section 5
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Page 2 of 3
3. RFP for review of UDC (as called for in housing action plan) to be issued before end of
December. Substantial staff support required as project proceeds. This project may touch
on many goals and objectives of the Plan.
4. Working with Public Works on update to sewer master plan. This work is needed to
identify where capacity limitations may exist and identify what improvements are needed
to support infill and outward expansion. (Necessary preparation for STAL 1 and 2)
5. Have begun review of building heights per Downtown neighborhood plan and Plan,
recommendations expected for April action by CC. Two meetings held so far with design
professionals to solicit input. Phase 1 completed on Dec 15th. Expected code revisions for
phase 2 to be proposed in 2021. (STAL 3 and 4)
6. Working with Water Conservation division to review alternatives for standards to support
water conservation. Expected code revisions to be proposed in 2021. (STAL 5)
7. Working with HR for new hire to support MPO functions, position is budgeted and
authorized. (STAL 9)
8. Reviewing multiple zone map amendments, initiated by landowners, which will remove
FLUM/ZM mismatches. (STAL 11)
9. Working with Engineering, DNRC, FEMA to completely replace floodplain regulations
and implement new floodplain maps. Mandated deadline by April 2021. Coordinating
code development with Gallatin County Floodplain Administrator for consistency across
jurisdictional boundaries. (STAL 14)
Other Department actions moving forward now that are related to various parts of the Plan.
a) Working with contractor on survey work for historic preservation to identify those
properties which are or are not eligible. This work is an update to the 1984 survey.
Finishing the 1st phase (approx. 128 properties) along N. 7th in January 2021. A 2nd phase
to finish updating the B-3 area is underway. A 3rd phase will be proposed for the next
budget. Purpose of the survey update is the foundation to consider revisions to NCOD
boundary, updating design guidelines. https://www.bozeman.net/government/historic-
preservation has the locations and descriptions of the work. Final NCOD Policy Direction
Report, items 2.2, 2.3, and 4.2 and Plan items N-4.1, N-4.2, N-4.3
b) Based on outcome of completed survey work in Phase 1 the City will consider a revision
to the NCOD boundary along Midtown TIF boundary. This is a zone map amendment.
City Commission has already directed this work to happen with the Final NCOD Policy
Direction report, item 2.2. Implements Plan DCD-1.2
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c) Semi-annual text amendment cycle is underway including phase 2 of building heights to
consider where and to what degree changes to maximum building heights are appropriate.
Plan RC-4.4
d) Working with Montana League of Cities and Towns on legislation for expedited
subdivision reviews for zoning compliant subdivisions. Plan DCD-1.2
e) Implementing new multi-department application intake and processing software which
will provide simplified upload and updates of documents, better plan tracking, and
approval communication. Plan DCD-4.1
f) Working with Engineering on new well field on west side of the community. Plan DCD1-
1.13, DCD-2.1
Possible implementation task for the Planning Board
Neighborhood plans must be consistent with the overall growth policy. With the recent
adoption of the new Plan it is appropriate to review the existing neighborhood plans for
consistency. If they are not consistent they should be updated or rescinded. Any
development applications within the area of a neighborhood plan must conform to both the
neighborhood plan and the overall growth policy.
Older documents are: Bozeman Creek Enhancement Plan 2012, Bozeman Creek
Neighborhood Plan 2005, Bozeman Deaconess Health Service Subarea Plan 2005, and the
Design and Connectivity Plan for N. 7th Avenue Corridor 2006.
Recent documents include: Downtown Bozeman Improvement Plan 2019, and the Triangle
Community Plan 2020.
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Version April 2020
RESOLUTION 5257
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, ADOPTING THE BOZEMAN CITY COMMISSION PRIORITIES FOR
2021.
WHEREAS, the City of Bozeman adopted its Strategic Plan through Resolution 4852
on April 16, 2018; and
WHEREAS, in open session of a regular meeting on January 27, 2020, the City
Commission approved the 2020 Commission Priorities as the Strategic Plan priorities for 2020;
and
WHEREAS, in open session of a regular meeting on January 12, 2021, the City
Commission was presented a report by the City Manager on the status of the Strategic Plan
priorities; and
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana, that the Bozeman City Commission Priorities for 2021 are:
Advisory Board Consolidation
Affordable Housing
Annexation Analysis
Climate Action Plan Implementation
Community Engagement
Identify Options to Ban Flavored Tobacco
Inclusive City
Parks, Recreation, Open Space, and Trails (PROST) Master Plan
Planning and Land Use
Property Tax Relief
Pursue Grants and Philanthropic Funding
Sensitive Lands Protection Planning
Wetlands Preservation and Banking
DocuSign Envelope ID: 0C4CA851-4F3F-40BE-B0CE-71E309590A3D
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Version April 2020
PASSED, ADOPTED, AND APPROVED by the City Commission of the City of
Bozeman, Montana, at a regular session thereof held on the 2nd day of February, 2021.
CYNTHIA L. ANDRUS
Mayor
ATTEST:
MIKE MAAS
City Clerk
APPROVED AS TO FORM:
GREG SULLIVAN
City Attorney
DocuSign Envelope ID: 0C4CA851-4F3F-40BE-B0CE-71E309590A3D
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MEMORANDUM
----------------------------------------------------------------------------------------------------------
TO: BOZEMAN PLANNING BOARD
FROM: COMMUNITY DEVELOPMENT
RE: PLANNING BOARD BUDGET CONCEPTS
DATE: MARCH 9, 2021
----------------------------------------------------------------------------------------------------------
The purpose of this memo is to provide the Planning Board a general framework
of cost related to a variety of initiatives and effort you may be interested in. This
list is but no means intended to complete, only a list of ideas with supporting
costs to help inform the budget discussion informed by previous discussions and
the draft Board goals for 2021.
1.Professional Association Participation and Dues. There are a number of
professional associations that are at our disposal.
a.Montana Association of Planners. The State planning network focusing
on guiding future land use and community design, local planning efforts
also include planning for public facilities and service needs, historic
preservation, environmental protection, transportation, parks and
recreation, and economic development with a focus on Montana issue.
They hold an annual meeting. Dues and fees are affordable while the
knowledge is good.
b.Western Planner. Western Planner works to unite planning
professionals separated by the great expanses of the West with a common
vision and shared experiences to improve our communities. Their goal is
to be the catalyst for all planners in the West to be connected, supported
and empowered to improve our communities. They publish the Western
Planner journal.
c.American Planning Association (APA). The City pays dues for each
Board member allowing access to a variety of resources on planning
theory, public outreach, education, events, and professional development
for Board/Commission members. The annual fee (2021) is $665 for the
eight appointed members of the Board. The APA has sent information to
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members who were not previously PAPA members on how to access
content.
i.APA National Convention. Your opportunity to spend time with
planners! Convention is typically in person, virtual if needed. Virtual
fees are approximately $300 to attend. In person attendance fees are
approximately $775 plus travel, food, and lodging expenses.
2.Professional speakers. There has been a desire to bring in experts to learn
about various subject matter. Possible subject matter could include Cost of
Community Services (COCS) analysis, affordable housing, form based codes,
neighborhood development, and other topics. If the meetings are web based,
only the speaker fee applies, obviously. For in-person presentations and
discussions transportation, lodging, and incidental fees would be incurred in
addition to the speaking fees. There are very few experts in our region that
have the capacity to overcome the Boards general desire for quality speakers.
I’ve made some inquiries to learn what “standard” speaking fees are these
days. Once I learn more I’ll send that information along.
a. Speaker example. Joe Minicozzi from Urban 3 was brought to
Bozeman to discuss and visualize market dynamics created by tax and
land use policies. The speaking fee was $25,000 paid from a variety of
sources including grant funds, TIF, and Chamber of Commerce.
b. The Planning Coordination Committee (PCC) and other organizations
have expressed the desire to work collaberatively to with other local
to further overlapping goals and objectives.
3.Public engagement. To be discussed at the March 15th Planning Board
meeting. Melody Mileur, Communications Coordinator and Dani Hess,
Neighborhood Coordinator, will attend the meeting to provide the Board
context and current status of the City’s public engagement initiatives and
Plan. A link to the City’s draft Public Engagement Initiative Plan is available
HERE.
Staff is proving the following examples from other Departments to provide
ideas and associated costs with these efforts.
a. The Bozeman Streets, Water Conservation, and Public Works
Departments have employed The Nest Collective to create messaging and
outreach materials. Winter Media Proposal and creative concepts are
attached for reference.
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b.Water Conservation Department created developed a year-round
educational campaign about water resources, drought, conserving water
including educational resources for kids.
c. Solid Waste Department. Solid waste developed a messaging strategy
about garbage. These designs and associated cost are linked below for
your reference.
The cost of public engagement and community outreach varies greatly. Many
considerations must be weighed to determine the best approach to achieve a
desired outcome. The City is developing the Bozeman Community
Engagement Initiative set to be finally adopted in the near future. This
document explains some of the complexities and decisions that go into
determining an appropriate and effective engagement program.
Depending on expectations costs run from $2 to $75 per individual contacted
and more. A good outreach example was created by the California
Governor's Office of Planning and Research, also known as OPR or Cal OPR, is
the long-range planning and research agency of the government of California,
and reports to the Governor of California. It was created by statute in 1970
and is part of the office of the Governor of California is the Oakland, CA.
General Plan, Chapter 3: Community Engagement and Outreach. 1
4.PCC. The 2021 City budget has not been finalized. The City allocated $20,000
to support the Planning Coordinating Committee in 2020. A similar request
has been submitted for consider for the 2021 fiscal year.
5.Sensitive lands. Public Works is in process of initiating analysis of sensitive
lands. Heaston.
Enc. The Nest Collective – Public Works Department Streets Report proposal
The Nest Collective – Public Works Department Streets creative concepts
1 CA, Office of Planning and Research, General Plan, Chapter 3: Community
Engagement and Outreach. http://opr.ca.gov/docs/OPR_C3_final.pdf
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MEMORANDUM
----------------------------------------------------------------------------------------------------------
TO: BOZEMAN PLANNING BOARD
FROM: COMMUNITY DEVELOPMENT
RE: PLANNING BOARD BUDGET CONCEPTS
DATE: MARCH 9, 2021
----------------------------------------------------------------------------------------------------------
The purpose of this memo is to provide the Planning Board a general framework
of cost related to a variety of initiatives and effort you may be interested in. This
list is by no means intended to be complete, only a list of ideas with supporting
costs to help inform the budget discussion informed by previous discussions and
the draft Board goals for 2021.
1.Professional Association Participation and Dues. There are a number of
professional associations that are at our disposal.
a.Montana Association of Planners. The State planning network focusing on
guiding future land use and community design, local planning efforts also
include planning for public facilities and service needs, historic preservation,
environmental protection, transportation, parks and recreation, and
economic development with a focus on Montana issue. They hold an annual
meeting. Dues and fees are affordable while the knowledge is good.
b.Western Planner. Western Planner works to unite planning professionals
separated by the great expanses of the West with a common vision and
shared experiences to improve our communities. Their goal is to be the
catalyst for all planners in the West to be connected, supported and
empowered to improve our communities. They publish the Western Planner
journal.
c.American Planning Association (APA). The City pays dues for each Board
member allowing access to a variety of resources on planning theory, public
outreach, education, events, and professional development for
Board/Commission members. The annual fee (2021) is $665 for the eight
appointed members of the Board. The APA has sent information to members
who were not previously APA members on how to access content.
51
i.APA National Convention. Your opportunity to spend time with planners!
Convention is typically in person, virtual if needed. Virtual fees are
approximately $300 to attend. In person attendance fees are approximately
$775 plus travel, food, and lodging expenses.
2.Professional speakers. There has been a desire to bring in experts to learn
about various subject matter. Possible subject matter could include Cost of
Community Services (COCS) analysis, affordable housing, form based codes,
neighborhood development, and other topics. If the meetings are web based,
only the speaker fee applies, obviously. For in-person presentations and
discussions transportation, lodging, and incidental fees would be incurred in
addition to the speaking fees. There are very few experts in our region that have
the capacity to overcome the Boards general desire for quality speakers. I’ve
made some inquiries to learn what “standard” speaking fees are these days. Once
I learn more I’ll send that information along.
a. Speaker example. Joe Minicozzi from Urban 3 was brought to Bozeman to
discuss and visualize market dynamics created by tax and land use policies.
The speaking fee was $25,000 paid from a variety of sources including grant
funds, TIF, and Chamber of Commerce.
b. The Planning Coordination Committee (PCC) and other organizations have
expressed the desire to work collaberatively to with other local to further
overlapping goals and objectives.
3.Public engagement. To be discussed at the March 15th Planning Board meeting.
Melody Mileur, Communications Coordinator and Dani Hess, Neighborhood
Coordinator, will attend the meeting to provide the Board context and current
status of the City’s public engagement initiatives and Plan. A link to the City’s
draft Public Engagement Initiative Plan is available HERE.
Staff is proving the following examples from other Departments to provide ideas
and associated costs with these efforts.
a. The Bozeman Streets, Water Conservation, and Public Works Departments
have employed The Nest Collective to create messaging and outreach
materials. Winter Media Proposal and creative concepts are attached for
reference.
b.Water Conservation Department created developed a year-round educational
campaign about water resources, drought, conserving water including
educational resources for kids.
52
c. Solid Waste Department. Solid waste developed a messaging strategy about
garbage. These designs and associated cost are linked below for your
reference.
The cost of public engagement and community outreach varies greatly. Many
considerations must be weighed to determine the best approach to achieve a
desired outcome. The City is developing the Bozeman Community
Engagement Initiative set to be finally adopted in the near future. This
document explains some of the complexities and decisions that go into
determining an appropriate and effective engagement program.
Depending on expectations costs run from $2 to $75 per individual contacted
and more. A good outreach example was created by the California
Governor's Office of Planning and Research, also known as OPR or Cal OPR, is
the long-range planning and research agency of the government of California,
and reports to the Governor of California. It was created by statute in 1970
and is part of the office of the Governor of California is the Oakland, CA.
General Plan, Chapter 3: Community Engagement and Outreach. 1
4.PCC. The 2021 City budget has not been finalized. The City allocated $20,000 to
support the Planning Coordinating Committee in 2020. A similar request has
been submitted for consider for the 2021 fiscal year. These funds have
supported meeting facilitation as well as supporting production of the Triangle
Community Plan.
5.Sensitive lands. Community Development, with support from Public Works, has
submitted a budget request to begin a process to evaluate the location and
extent of watercourses in the planning area or other predetermined area. This
work may inform a policy of where and when watercourse setbacks may apply.
This effort is a substantial undertaking and is complex both technically and from
a policy perspective. There are numerous agencies who have jurisdiction in
elements of this subject area. The Board may be interested in supporting such an
effort in its relation to Strategic Plan and Community Plan goals. This concept is
in its infancy at this time, the scope of work has not been developed.
The City differentiates between water course, water conveyance facilities, and
waters of the US. A single waterway may have multiple classifications. The
standards that apply are dependent on the classification of the waterway. For
example a water conveyance facility (Agricultural ditch) may have a 20 foot
1 CA, Office of Planning and Research, General Plan, Chapter 3: Community
Engagement and Outreach. http://opr.ca.gov/docs/OPR_C3_final.pdf
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easement total for access and maintenance while a watercourse may have a 50
foot setback on both sides of the watercourse, wetlands and floodplains may be
in addition to setbacks. Water quality and quantity, and how water moves across
the landscape, are affected by many different laws and have long term
consequences on the ability of the City to pursue its goals.
Enc. The Nest Collective – Public Works Department Streets Report proposal
The Nest Collective – Public Works Department Streets creative concepts
54