HomeMy WebLinkAbout03-12-20 Correspondence - DEQ Seperate Storm Sewer System (MS4) Inspection D E
Montana Department
of Environmental Quality
March 12, 2020 Certified Mail: 7016 3560 0001 1944 8920
7016 3560 0001 1944 8913
Dennis Taylor, City Manager
City of Bozeman
P.O. Box 1230
Bozeman, MT 59771
Dan Stevenson, Associate Vice President, University Services
Montana State University
Plew Building, 6tn and Grant
P.O. Box 172760
Bozeman, MT 50717
RE: Small Municipal Separate Storm Sewer System (MS4) Inspection:City of Bozeman and Montana State
University, Montana Pollutant Discharge Elimination System (MPDES) Permit Authorization#MTR040002:
City of Bozeman Small MS4
Dear Mr. Taylor and Mr. Stevenson:
The Department of Environmental Quality(DEQ) is providing notification for a planned inspection of the
City of Bozeman and Montana State University MS4 Programs. Montana DEQ is scheduling the inspection
for April 7-10,2020.The inspection will be completed with representatives of Montana DEQand members
of the Storm Water Management Team for the City of Bozeman and Montana State University.Information
to be reviewed during the inspection will include the following sections of the General Permit for Storm
Water Discharges Associated with Small Municipal Storm Sewer Systems (General Permit):
• Part ILA—Storm Water Management Program
• Part II.A.3—Illicit Discharge Detection and Elimination
• Part II.A.4—Construction Site Storm Water Management
• Part II.A.5—Post Construction Storm Water Management in New and Redevelopment
• Part II.A.6—Pollution Prevention/Good Housekeeping for Permittee Operations
• Part II.B—Training
• Part II.C—Sharing Responsibility
• Part III—Special Conditions
o Parts A and B
• Part IV—Monitoring, Recording, and Reporting Requirements
o Parts A and B
Information Requested
In order to facilitate the inspection, Montana DEQ is requesting the following information be submitted from
each respective party by March 31, 2020:
• Part ILA—Storm Water Management Program
o Formalized Mechanisms of Communication—Meeting Agendas, Notes and/or Summaries,
for all meetings completed with the Storm Water Management Team for 2017, 2018, and
2019
Steve Bullock,Governor I Shaun McGrath,Director I P.O.Box 200901 1 Helena,MT 59620-0901 1 (406)444-2544 1 www.deq.mt.gov
City of Bozeman Small MS4 Page 2 of 3
MTR040002
March 12, 2020
• Part II.A.3—Illicit Discharge Detection and Elimination
o Part II.A.3.d.iv—Copy of Formal Enforcement Response Protocol
o Part II.A.3.e.i and e.iii—Copies of all dry weather screening field sheets and/or reports
completed of outfalls for 2017, 2018, and 2019, including high priority outfalls screened in
2019
o Part II.A.3.f.i—Copy of Illicit Discharge Investigation and Corrective Action Plan
o Part II.A.3.f.iii—Documentation of All Investigations Conducted and Corrective Actions
Completed for 2018 and 2019
• Part II.A.4—Construction Site Storm Water Management
o Part II.A.4.a.iii—Copy of Enforcement Response Protocol
o Part II.A.4.b.ii—Copies of all Completed Storm Water Management Plan Review Checklists
for 2017, 2018, and 2019—requested copies are limited to review completed on projects
over one acre of disturbance
o Part II.A.4.c.iii—Copies of all Completed Construction Site Storm Water Management
Inspection Checklists for 2017, 2018, and 2019—requested copies are limited to inspections
completed on projects over one acre of disturbance
o Part II.A.4.c.iv—Copy of up-to-date "Regulated Project Inventory' containing all permits and
approvals received or applied for from State or Federal regulatory agencies for 2017, 2018,
and 2019
o Part II.A.4.c.v—Copy of Inspection Frequency Determination Protocol
• Part II.A.S—Post Construction Site Storm Water Management in New and Redevelopment
o Part II.A.5.b.i—Copy of Plan Review Checklist and copies of all completed Plan Review
Checklists for 2017, 2018, and 2019
o Part II.A.S.b.iii—Documentation supporting the implementation of requirements that all
regulated projects comply with the run-off reduction requirement
o Part II.A.S.c.i—Copy of Inspection Form or Checklist and copies of all completed Post
Construction Storm Water Management Control Inspection Forms for 2018 and 2019
o Part II.A.S.c.iii—Copy of Inventory and Description of all new Permittee-owned and private
post construction storm water management controls installed since the effective date of the
General Permit
o Part II.A.5.c.vi—Copy of Inspection Frequency Determination Protocol
o Part II.A.S.c.viii—Copies of all inspections completed of permittee-owned high priority post-
construction storm water management controls, findings, and resulting compliance actions
o Part II.A.S.c.ix—Copies of all inspections completed of all high priority privately-owned post
construction storm water management controls completed in 2019
• Part II.A.6—Pollution Prevention/Good Housekeeping for Permittee Operations
o Part II.A.6.i—Copy of Inventory of Permittee Owned/Operated Facilities and Activities
o Part II.A.6.ii—Updated Map Identifying Locations of All Facilities and Activities
o Part II.A.6.iii—Copies of Inspections and Communications Completed in conjunction with the
development of Standard Operating Procedures (SOPS)
o Part II.A.6.iv—Copies of training curriculum and sign in sheets completed in conjunction with
the development of each SOP
o Part II.A.6.v—Copies of records for trainings completed in 2019
• PartII.B—Training:
o Copy of the curriculum and/or information covered during all trainings conducted in permit
year 2017
o Sign in sheets for all personnel that attended trainings, including new hires between January
1, 2017, to present date
City of Bozeman Small MS4 Page 3 of 3
MTR040002
March 12, 2020
• Part II.C—Sharing Responsibility
o Copy of Written Agreements between the City of Bozeman and the University of Montana
for implementation of any Minimum Control Measure (MCM)
• Part III—Special Conditions and Part IV—Monitoring, Recording, and Reporting Requirements
o Copies of Bench Sheets, Chain of Custody Forms, and Laboratory Analytical Reports for all
monitoring completed in 2017, 2018, and/or 2019
Documentation outlined in the section titled Information Requested can be mailed on a flash drive(s)to:
Montana Department of Environmental Quality, Water Protection Bureau, 220 West Lamme, Suite 1B,
Bozeman, MT 59715, Attn: Christopher Romankiewicz. If the requested information is not available, please
provide a written explanation detailing why the information is not available by March 31,2020.
Montana DEQ will confirm the inspection date, provide an inspection schedule, and identify appropriate staff
one week before the date of the scheduled inspection. Notification will be provided by email. Montana DEQ
is anticipating the inspection will take four full business days.
Montana DEQ looks forward to meeting with your staff and discussing the efforts of the City of Bozeman
Small MS4 to protect water quality through the MS4 Program. If you have any questions, please
feel free to contact me at the information listed below.
I appreciate you and your staff's time and consideration.
Sincerely,
G
Christopher Romankiewicz
Compliance Inspector
Compliance,Training, and Technical Assistance
Water Quality Division
Montana Department of Environmental Quality
(406)475-2138
cromankiewicz@mt.gov
cc: Kyle Mehrens, City of Bozeman: KMehrens@BOZEMAN.NET
E.J. Hook, Montana State University: Edward.hookl@montana.edu