HomeMy WebLinkAbout02-11-21 BPC Agenda and Packet MaterialsA. Call meeting to order - 7:30 AM
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B. Disclosures
C. Approval of Minutes
C.1 Minutes for January 2021 Meeting (Veselik )
D. Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to that item. Please
limit your comments to three minutes.
E. Special Presentation
E.1 Community Engagement Meetings Report--Phase 1(Veselik)
F. FYI/Discussion
F.1 Parking Manager(Veselik)
G. Adjournment
THE PARKING COMMISSION OF BOZEMAN, MONTANA
PC AGENDA
Thursday, February 11, 2021
For more information please contact Mike Veselik, mveselik@bozeman.net.
This board generally meets the second Thursday of the month from 07:30 am to 10:00 am.
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
Bozeman Parking Commission Meeting Agenda, February 11, 2021
1
Memorandum
REPORT TO: Parking Commission
SUBJECT: Minutes for January 2021 Meeting
MEETING DATE: February 11, 2021
AGENDA ITEM TYPE: Minutes
RECOMMENDATION: Approve
STRATEGIC PLAN: 7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND: Minutes for January 2021 Meeting
UNRESOLVED ISSUES: No unresolved issues
ALTERNATIVES: None
FISCAL EFFECTS: None
Attachments:
BPC Minutes 01142021.docx
Report compiled on: February 5, 2021
2
Bozeman City Commission Meeting Minutes, [DATE]
Page 1 of 6
THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Thursday, January 14, 2021
B) Disclosures
None
C) Changes to the Agenda
None
E) Public Comment
H) 01:58:15 Adjournment
For more information please contact Mike Veselik at mveselik@bozeman.netThis board generally meets
the second Thursday of the month at 7:30 AM
Present: Randy Carpenter, Kelly Pohl, Ryan Kruegar, James Ness, Mark Egge, Deejay Newell, Paul
Neubauer
Absent: None
A) 00:08:11 Call meeting to order - 7:30 AM
Present: Randy Carpenter, Kelly Pohl, Ryan Kruegar, James Ness, Mark Egge, Deejay Newell, Paul
Neubauer
Absent: None
D) 00:09:49 Approval of Minutes
D.1 Minutes for December Parking Commission Meeting
Cover Page
BPC 12 10 2020 Minutes.docx
-00:00:01 Motion D) Approval of Minutes
Paul Neubauer: Motion
Mark Egge: 2nd
3
Bozeman City Commission Meeting Minutes, [DATE]
Page 2 of 6
-00:00:01 Vote on the Motion to approve D) Approval of Minutes. The Motion carried 7 - 0
Approve:
Randy Carpenter
Kelly Pohl
Ryan Kruegar
James Ness
Mark Egge
Deejay Newell
Paul Neubauer
Disapprove:
None
00:13:25 None
F) 00:13:46 Action Items
F.1 Election of Bozeman Parking Commission Officers for 2021
Cover Page
Bylaws Amended 01 10 2019.pdf
00:14:16 Paul Neubauer motioned to nominate Jim Ness as Parking Commission Chair
00:17:33 Motion F) Action Items
Paul Neubauer: Motion
Kelly Pohl: 2nd
00:17:36 Vote on the Motion to approve F) Action Items. The Motion carried 7 - 0
Approve:
Randy Carpenter
Kelly Pohl
Ryan Kruegar
James Ness
Mark Egge
Deejay Newell
Paul Neubauer
Disapprove:
None
00:16:24 Motion F) Action Items Kelly Pohl moved to elect Mark Egge as the Vice Chair to the Parking
Commission.
Kelly Pohl: Motion
Ryan Kruegar: 2nd
4
Bozeman City Commission Meeting Minutes, [DATE]
Page 3 of 6
-00:00:01 Vote on the Motion to approve F) Action Items Kelly Pohl moved to elect Mark Egge as the Vice
Chair to the Parking Commission.. The Motion carried 7 - 0
Approve:
Randy Carpenter
Kelly Pohl
Ryan Kruegar
James Ness
Mark Egge
Deejay Newell
Paul Neubauer
Disapprove:
None
00:19:32 Motion F) Action Items Commissioner Egge moved to naminate Commissioner Neubauer to
the Executive committee.
Mark Egge: Motion
Kelly Pohl: 2nd
00:20:21 Vote on the Motion to approve F) Action Items Commissioner Egge moved to naminate
Commissioner Neubauer to the Executive committee.. The Motion carried 7 - 0
Approve:
Randy Carpenter
Kelly Pohl
Ryan Kruegar
James Ness
Mark Egge
Deejay Newell
Paul Neubauer
Disapprove:
None
00:29:44 Motion F) Action Items Commissioner Pohl motioned to elect Commissioner Newell as the
third member of the Executive Review Board.
Kelly Pohl: Motion
Mark Egge: 2nd
00:30:10 Vote on the Motion to approve F) Action Items Commissioner Pohl motioned to elect
Commissioner Newell as the third member of the Executive Review Board.. The Motion carried 7 - 0
Approve:
Randy Carpenter
5
Bozeman City Commission Meeting Minutes, [DATE]
Page 4 of 6
Kelly Pohl
Ryan Kruegar
James Ness
Mark Egge
Deejay Newell
Paul Neubauer
Disapprove:
None
00:20:50 Administrative Review board discussion. Chair Ness explained the board and the
rotation practice is discussed.
Commissioner Egge asked if there was anyone willing to rotate into the executive board.
Chair Ness said he is willing to step down and rotate a new member in.
Commissioner Newell volunteered to rotate into the position.
G) 00:32:01 FYI/Discussion
G.1 00:34:23 Community Engagement Sessions
Mr. Veselik pointed out that the first step in the community engagement is to listen to the public.
00:34:29 Dani Hess explained the Community Engagement Sessions.
Chair Ness commented on his appreciation of Dani Hess's community engagement project.
Commissioner Krueger commented on processing and handling the feedback.
Commissioner Neubauer commented on the prioritizing parking for certain use.
Mike Veselik suggested changing the language of the questions being asked in the public engagement
sessions.
Brit Fontenot explained the point of the initial public engagement session.
Commissioner Pohl commented on asking "how" may give the impression of policy changes.
Commissioner Newell agreed with "how" may be misleading.
Commissioner Egge pointed out that options/trade of questions.
Commissioner Egge pointed out that management of parking should not focus on special interests, and
should focus on more general motivating questions.
Commissioner Krueger commented on getting public response and getting feedback. He also asked
about the handbook and how/when it will be distributed.
Dani Hess explained the sessions.
6
Bozeman City Commission Meeting Minutes, [DATE]
Page 5 of 6
01:11:59 Mayor Andrus gave her view on public engagement and the "how" can be more of a
"what and why" question. She also pointed out that parking is a public asset.
01:23:36 Public Comment:
Kathy Powell, 1215 S 3rd Ave; Commented on the prioritizing of parking within districts and the
mechanics of the meetings.
01:27:46 Linda Semones, 404 S Church; Commented on the public engagement of the
community. She also thanked the commission for their work on engaging the public.
Cover Page
01:17:42 Discussion
G.2 01:32:23 Parking Manager Report
01:33:29 Mike Veselik explained the Parking Manager reports.
He explained were the department is at with hiring process for vacant positions within the Parking
Department.
He commented on the snow removal and the process of removing vehicles that have turned into snow
lumps.
He explained the occupancy count system installed in the Parking Garage to use the Passport
application.
Discussion fallowed.
Cover Page
Jan 2020 Parking Mgr Report.docx
Revenue Expenditure Report January 2021.xlsx
Rolling Garage Occupancy Data Dec 2020.xlsx
01:48:32 Public Comment
Kathy Powell, 1215 S 3rd Ave; Commented on the residential permit budget compared to the previous
year. She also commented on how the snow lump removal and asked how it will be made public. She
also pointed out her opinion on enforcement with in the districts.
01:53:13 Commissioner Krueger commented on the special session previously discussed.
Chair Ness explained the goals for discussion.
Commissioner Krueger asked about the special training and proper tools used for commission
members.
7
Bozeman City Commission Meeting Minutes, [DATE]
Page 6 of 6
Commissioner Pohl commented on the public engagement session.
8
Memorandum
REPORT TO: Parking Commission
SUBJECT: Community Engagement Meetings Report--Phase 1
MEETING DATE: February 11, 2021
AGENDA ITEM TYPE: Policy Discussion
RECOMMENDATION: Discussion
STRATEGIC PLAN: 1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND: City staff and parking consultants completed part one of the community
engagement sessions on parking. Staff will present broad themes from the
sessions and discuss the process going forward. Commissioners who
attended the sessions will also be asked to offer their input.
UNRESOLVED ISSUES: No unresolved issues
ALTERNATIVES: No Altern
FISCAL EFFECTS: No Fiscal Effects
Report compiled on: February 5, 2021
9
Memorandum
REPORT TO: Parking Commission
SUBJECT: Parking Manager
MEETING DATE: February 11, 2021
AGENDA ITEM TYPE: Policy Discussion
RECOMMENDATION: Discussion
STRATEGIC PLAN: 7.4 Performance Metrics: Utilize key performance and cost measures to
monitor, track and improve the planning and delivery of City programs and
services, and promote greater accountability, effectiveness and efficiency.
Learn from those outside city government and measure specific tasks for
performance.
BACKGROUND: Updates from the Parking Manager about the Bozeman Parking program.
UNRESOLVED ISSUES: No Unresolved Issues
ALTERNATIVES: No alternatives
FISCAL EFFECTS: No Fiscal Effects
Attachments:
Feb 2021 Parking Manager Report.docx
Rolling Garage Occupancy Data Jan 2021.xlsx
Revenue Expenditure Report Feb 2021 FINAL.pdf
Report compiled on: February 5, 2021
10
1
Bozeman Parking Commission, 1/14/2020
BOZEMAN PARKING COMMISSION
Parking Program Manager’s Report
Date: Friday, February 5, 2021
To: Bozeman Parking Commission
From: Mike Veselik, Interim Parking Manager
An update of major developments, in January, includes:
Staff Vacancies: We continue to work with HR for two vacancies, PEO I and Parking Manager. Our first parking
search failed. We are have reported the position and continue our search for an officer who fits our model of a
customer first mindset. The Parking Manager Position is still under review by City Management. We hope the
staffing plan is completed shortly so we can fill the vacancy.
Passport App Development: The Passport App has been downloaded more than 85 times. We continue to see
uptake in the app and people opting to use it in lieu of pay stations. We did about $250 in transactions last month.
Additionally, our goal is to have the app display spaces available in Bridger Garage by the end of March. This is a
part of our original agreement with passport.
Occupancy Data: City staff continue to hone in on a process for collecting parking occupancy data on the
blockface. Our GIS team is developing innovative ways for us to share the data with the parking commission. The
team is currently working through the issues we have with collecting the data and making it readable and
accessible to the general public.
Parkinglogix Occupancy signs: Staff has acquired the pole designs and applied for the appropriate permits to
support the Parkinglogix hardware at the Rouse Lot pilot sign. If the pilot is successful, we plan to ask for budget
authority to request further expansion of the project to all surface lots. Parkinglogix has integration capabilities
with our Passport App.
Garage Occupancy Data: Staff will resume adding the permit data to the rolling occupancy spreadsheet. Going
forward, the Commission can expect to see that data included.
MSU/CATS Program: City staff is partnering with MSU Industrial Engineering students to create a model of traffic
in downtown Bozeman when drivers are looking for parking. The model will be based off of a 85% occupancy
industry standard. We are in the early stages of collecting data and designing the model.
Advisory Board Discussion: At the February 23rd meeting, the City Commission is going to open a discussion on
the future of advisory boards in the City of Bozeman.
11
Bridger Park Garage - Average Peak Occupancy (April 2019 to Nov 2020)
Designated Peak # of Main Garage Vehicles %Main Garage
Weekday - Noon 192 57%
Weekday-Noon - Non-Hotel Permits (UDC & Monthly) 77 18%
Weekday- Noon- Hotel (UDC Leases) 19 6%
Weekday Noon - Transient 122 36%
Weekend - Evening 91 27%
Main Garage Total Spaces 335 100%
12
Weekday Noon Peak Occupancy - Bridger Downtown Garage (April 2019 to Aug 2020)
Total # of
Vehicles
% of Main
Garage
Capacity
Total # of
Transient
Vehicles
Total
Number
of Permit
Vehicles Date Time Designated Peak
Day of
Week
UDC
Hotel
Permits
(Paid
Annual)
Permits
(Paid
Monthly)
UDC Hotel
% of Peak
Occupancy
219 65% 132 87 4/4/2019 12:42 PM Weekday - Noon Thursday 15 50 22 7%
189 56% 137 52 4/9/2019 12:56 PM Weekday - Noon Tuesday 8 30 14 4%
335 100% 278 57 6/7/2019 12:00 PM Weekday - Noon Friday 6 36 15 2%
245 73% 176 69 6/21/2019 12:00 PM Weekday - Noon Friday 6 49 14 2%
301 90% 224 77 7/19/2019 12:00 PM Weekday - Noon Friday 39 20 18 13%
270 81% 180 93 7/18/2019 12:00 PM Weekday - Noon Thursday 25 51 17 9%
257 77% 161 96 8/1/2019 1:00 PM Weekday - Noon Thursday 30 48 18 12%
235 70% 137 98 8/6/2019 12:00 PM Weekday - Noon Tuesday 31 50 17 13%
281 84% 204 77 9/20/2019 12:00 PM Weekday - Noon Friday 15 43 19 5%
268 80% 186 82 9/27/2019 12:00 PM Weekday - Noon Friday 21 48 13 8%
223 67% 200 23 10/2/2019 12:00 PM Weekday - Noon Wednesday 8 12 3 4%
231 69% 135 96 10/4/2019 12:00 PM Weekday - Noon Friday 28 50 18 12%
217 65% 106 111 11/12/2019 12:00 PM Weekday - Noon Thursday 38 52 21 18%
309 92% 225 84 11/21/2019 5:00 PM Weekday - Noon Thursday 23 51 10 7%
267 80% 167 100 12/19/2019 1:00 PM Weekday - Noon Thursday 27 55 18 10%
247 74% 146 101 12/18/2019 12:00 PM Weekday - Noon Wednesday 32 51 18 13%
206 61% 115 91 1/7/2020 12:00 PM Weekday - Noon Tuesday 30 46 15 15%
216 64% 105 11 1/9/2020 1:00 PM Weekday - Noon Thursday 38 55 18 18%
200 60% 115 85 2/25/2020 1:00 PM Weekday - Noon Tuesday 29 42 24 15%
209 62% 110 90 2/28/2020 12:00 PM Weekday - Noon Friday 23 47 20 11%
180 54% 87 93 3/10/2020 12:00 PM Weekday - Noon Tuesday 18 58 17 10%
182 54% 81 101 3/12/2020 12:00 PM Weekday - Noon Thursday 18 56 27 10%
52 16% 12 40 4/29/2020 12:00 PM Weekday - Noon Wednesday 4 28 8 8%
59 18% 15 44 4/30/2020 12:00 PM Weekday - Noon Thursday 6 31 7 10%
102 30% 49 53 5/14/2020 11:00 AM Weekday - Noon Thursday 11 30 12 11%
101 30% 30 71 5/27/2020 12:00 PM Weekday - Noon Wednesday 18 37 16 18%
174 52% 90 84 6/16/2020 1:00 PM Weekday - Noon Tuesday 21 37 26 12%
146 44% 65 81 6/17/2020 1:00 PM Weekday - Noon Wednesday 20 38 23 14%
132 39% 52 80 7/22/2020 1:00 PM Weekday - Noon Wednesday 16 49 15 12%
120 36% 45 75 7/23/2020 12:00 PM Weekday - Noon Thursday 9 44 22 8%
150 45% 70 80 8/5/2020 12:00 PM Weekday - Noon Tuesday 7 49 24 5%
142 42% 61 81 8/11/2020 12:00 PM Weekday - Noon Wednesday 11 47 23 8%
244 73% 9/9/2020 2:00 PM Weekday - Noon Wednesday 0%
306 91% 9/25/2020 1:00 PM Weekday - Noon Friday 0%
Weekend Evening Peak Occupancy - Bridger Garage (April 2019 to Aug 2020)
Total # of
Vehicles
% of Main
Garage
Capacity
Total # of
Transient
Vehicles
Total
Number of
Permit
Vehicles Date Time Designated Peak
Day of
Week
UDC
Hotel
Permits
(Paid
Annual)
Permits
(Paid
Monthly)
UDC Hotel
% of Peak
Occupancy
90 27% 84 6 7/27/2019 7:00 PM Saturday - Evening Saturday 3 3 0 3%
82 24% 66 16 1/18/2020 7:00 PM Saturday - Evening Saturday 11 3 2 13%
143 43% 103 40 1/31/2020 7:00 PM Friday - Evening Friday 9 23 8 6%
92 27% 81 11 8/10/2019 7:00 PM Saturday - Evening Saturday 4 6 1 4%
93 28% 84 9 8/23/2019 7:00 PM Friday - Evening Friday 1 4 4 1%
119 36% 109 10 4/6/2019 7:00 PM Saturday - Evening Saturday 6 2 2 5%
149 44% 134 15 7/26/2019 7:00 PM Friday - Evening Friday 6 7 2 4%
155 46% 148 7 4/5/2019 7:00 PM Friday - Evening Friday 3 2 2 2%
196 59% 178 18 6/8/2019 7:00 PM Saturday - Evening Saturday 5 6 7 3%
247 74% 228 19 6/14/2019 7:00 PM Friday - Evening Friday 3 14 2 1%
238 71% 226 12 9/13/2019 7:00 PM Friday - Evening Friday 5 6 1 2%
133 40% 118 15 9/7/2019 7:00 PM Saturday - Evening Saturday 4 9 2 3%
177 53% 141 36 10/1/2019 7:00 PM Friday - Evening Friday 14 12 10 8%
87 26% 72 15 10/12/2019 7:00 PM Saturday - Evening Saturday 6 8 1 7%
141 42% 127 14 11/22/2019 7:00 PM Friday - Evening Friday 3 6 5 2%
98 29% 88 10 11/23/2019 7:00 PM Saturday - Evening Saturday 3 5 2 3%
182 54% 170 12 12/6/2019 7:00 PM Friday - Evening Friday 2 5 5 1%
177 53% 156 21 12/7/2019 7:00 PM Saturday - Evening Saturday 1 11 9 1%
90 27% 82 8 2/15/2020 7:00 PM Friday - Evening Friday 2 4 2 2%
131 39% 121 10 2/21/2020 7:00 PM Saturday - Evening Saturday 5 4 1 4%
27 8% 23 4 3/13/2020 7:00 PM Friday - Evening Friday 2 2 0 7%
10 3% 0 10 3/14/2020 7:00 PM Saturday - Evening Saturday 3 6 1 30%
3 1% 2 1 4/24/2020 7:00 PM Friday - Evening Friday 0 1 0 0%
8 2% 5 3 4/25/2020 7:00 PM Saturday - Evening Saturday 0 2 1 0%
25 7% 13 12 5/29/2020 6:00 PM Friday - Evening Friday 1 3 8 4%
4 1% 2 2 5/23/2020 6:00 PM Saturday-Evening Saturday 0 2 0 0%
38 11% 17 21 6/19/2020 7:00 PM Saturday-Evening Saturday 5 7 9 13%
53 16% 39 14 6/27/2020 6:00 PM Friday - Evening Friday 3 6 5 6%
28 8% 23 5 7/18/2020 7:00 PM Saturday-Evening Saturday 0 1 4 0%
30 9% 23 7 7/31/2020 7:00 PM Friday - Evening Friday 0 2 5 0%
50 15% 38 12 8/21/2020 7:00 PM Friday - Evening Friday 0 6 6 0%
57 17% 50 7 8/22/2020 8:00 PM Saturday-Evening Saturday 0 3 4 0%
107 32% 9/18/2020 7:00 PM Friday - Evening Friday
126 38% 9/25/2020 7:00 PM Friday - Evening Friday
THROUGH PERIOD 7
REVENUE FY21 BUDGET FY21 ACTUAL
% EARNED
YTD
% EXPECTED
YTD
PARKING LOT PERMITS $ 50,000.00 $ 28,654.79 57% 58%
GARAGE PERMITS $ 350,000.00 $ 267,189.86 76% 58%
GARAGE - TRANSIENT REVENUE $ 75,500.00 $ 33,216.82 44% 58%
GARAGE VALIDATION COUPONS $ 6,000.00 $ 4,174.00 70% 58%
RESIDENTIAL NGHBD. PERMITS $ 34,000.00 $ 31,757.50 93% 58%
EMPLOYEE NGBHD. PERMITS $ 2,000.00 $ 3,862.50 193% 58%
VISITOR NGBHD. PERMITS $ 15,000.00 $ 13,275.00 89% 58%
ADMIN/LATE FEES $ 30,000.00 $ 17,806.30 59% 58%
BOOT FEES $ 8,000.00 $ 1,400.00 18% 58%
CITATION REVENUE $ 400,000.00 $ 149,849.30 37% 58%
INTEREST INCOME $ 5,000.00 $ 4,081.91 82% 58%
MISC REVENUE $ 2,340.00 $ 14,744.92 630% 58%
TOTAL $ 977,840.00 $ 570,012.90 58% 58%
EXPENDITURE FY21 BUDGET FY21 ACTUAL % SPENT YTD
% EXPECTED
YTD
ADMIN - PERSONNEL $ 139,994.00 $ 68,273.62 49% 58%
ADMIN - OPERATING $ 194,973.00 $ 61,636.83 32% 58%
ADMIN - CAPITAL $ 35,000.00 $ 1,432.43 4% 58%
ENFORCEMENT - PERSONNEL $ 259,274.00 $ 140,273.23 54% 58%
ENFORCEMENT - OPERATING $ 59,612.00 $ 19,903.13 33% 58%
ENFORCEMENT - CAPITAL $ 280,000.00 $ 85,291.95 0% 58%
GARAGE - PERSONNEL $ 50,114.00 $ 16,397.12 33% 58%
GARAGE - OPERATING $ 209,497.00 $ 90,416.66 43% 58%
GARAGE - CAPITAL $ - $ 13,425.00 0% 58%
TOTAL $ 1,228,464.00 $ 497,049.97 40% 58%
PARKING SERVICE FUND - OPERATING
AS OF 02/03/2021
15
53 16% 10/17/2020 8:00 PM Saturday - Evening Saturday
66 20% 10/23/2020 8:00 PM Friday - Evening Friday
52 16% 11/12/2020 8:00 PM Friday - Evening Friday
27 8% 11/27/2020 7:00 PM Friday - Evening Friday
70 21% 12/11/2020 7:00 PM Friday - Evening Friday
35 10% 12/18/2020 7:00 PM Friday - Evening Friday
48 14% 1/23/2021 7:00 PM Saturday-Evening Saturday 20
79 24% 1/29/2021 7:00 PM Friday - Evening Friday 17
91 29% 86 13 3 6 3 4%
14
133 40% 10/14/2020 12:00 PM Weekday - Noon Wednesday 0%
140 42% 10/21/2020 12:00 PM Weekday - Noon Wednesday 0%
135 40% 11/11/2020 12:00 PM Weekday - Noon Wednesday 0%
102 30% 11/19/2020 2:00 PM Weekday - Noon Thursday 0%
142 42% 12/9/2020 12:00 PM Weekday - Noon Wednesday 0%
138 41% 12/16/2020 12:00 PM Weekday - Noon Wednesday 0%
128 38% 1/5/2021 12:00 PM Weekday - Noon Tuesday 0%
126 38% 45 81 1/28/2021 12:00 PM Weekday - Noon Thursday 9 52 20 7%
192 60% 122 77 19 44 17 10%
13