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Home My WebLink About20- Task Order - RWC-02 - Rick Williams Consulting for DT Parking Mgmt Plan DocuSign Envelope ID:9EA64C45-6E3E-43E2-B746-4F43BA58BEE1 City of Bozeman Rick Williams Consulting Term Contract Task Order Number #RWC-02 PROJECT: Implementation of the Downtown Bozeman Strategic Parking Management Plan. Issued under the authority of the Term Contract/ Professional Services Agreement with Rick Williams Consulting (RWC). This Task Order is dated December 1, 2020 between the City of Bozeman and RWC (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Brit Fontenot, Economic Development Director Contractor: Rick Williams, Rick Williams Consulting SCOPE OF WORK: The scope for this task order shall include the consulting services in the attached scope not-to-exceed $38,000 including applicable travel expenditures. COMPENSATION: RWC will bill for its services on a time-and-materials basis not to exceed the maximum amount specified in the attached scope of work. RWC shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the "time-and- materials basis" according to the attached standard rate sheets for RWC and its sub consultants. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Rick Williams Consulting DocuSigned by: DocuSigned by: yj soggy DocuSigned by: W' L 88C46A Jeffthe is City Manager �"� Ric i lams, Principal DocuSign Envelope ID:9EA64C45-6E3E-43E2-B746-4F43BA58BEE1 RICK WILLIAMS CONSULTING Parking & Transportation City of Bozeman, MT Parking Consulting Assistance TASKS PROVIDED BY RICK WILLIAMS CONSULTING November 18, 2020 PROJECT ROLE The City of Bozeman (Client) is interested in working with the community to better understand issues related to parking in Bozeman neighborhoods, strategic implementation of its Downtown Parking Management Plan and community consensus building related to parking management. The Client seeks technical assistance in the areas of parking management and public outreach. Rick Williams Consulting (RWC), with Bridge Economic Development is proposing to assist the City in successfully completing their effort. RWC will provide technical assistance and advice to the Client to elevate understanding the range of issues necessary for successful management of public parking in residential neighborhoods and in downtown Bozeman. Specific RWC tasks (and cost estimates) are provided below. Time will be billed on a per hour basis with a not to exceed limit. TASKS A. Kickoff and prep with City staff. The Consultant will structure a remote work session with staff in December 2020. The purpose of the meeting is to assure that the Consultant is fully familiar with all background materials provided by the City and to facilitate the establishment of consensus definitions of terms, desired outcomes(by stakeholder group), clarity of problem statements and project approach. After completion of this task,the Consultant will prepare a "ground rules handbook" summarizing the work session, with a glossary of definition and terms as well as a summary of key problem statements for use with each stakeholder group. Estimated hours: 38 Cost (up to): $7,330 B. Community meetings prep and Community Meetings. The Consultant will tailor up to five meetings with groups identified by the City. This could include the City Parking Commission, City Commission, neighborhood group(s) and Property Owners. The intent is to address specific parking problems of concern to each stakeholder group, educate on industry best practices and the 2016 Strategic Parking Management Plan, and develop solutions with each stakeholder group.The Consultant will draft a summary of key themes,findings and solutions for each stakeholder group. Estimated hours: 68 Cost (up to): $13,120 DocuSign Envelope ID:9EA64C45-6E3E-43E2-B746-4F43BA58BEE1 C. Case studies and testimonials. The City is interested in learning more directly about parking management efforts in other cities, particularly"mountain towns." The Consultant will work with the City and stakeholders to identify comparable cities and reach out to those cities for information on their parking programs and results as well as recruiting representatives of those comparable cities to participate remotely in presentations to stakeholder groups. The Consultant will compile findings from this task into a brief technical memorandum. Estimated hours: 23 Cost (up to): $4,285 D. Draft and Final Report. The Consultant will create a draft and final report summarizing all efforts related to Tasks A-C. The draft report will be prepared and delivered to the City for internal review. Based on inputs from the internal review, a final report will be completed and submitted to the City. The City may also elect to engage the Consultant to conduct a virtual report back meeting for stakeholders to present findings and gather feedback(perhaps with polling feature). Estimated hours: 36 Cost (up to): $6,960 HOURLY RATES Consultant hourly rates are as follows: RWC Rick Williams (Principal) $185/hr. Owen Ronchelli (Senior Associate) $160/hr. Pete Collins (Associate) $150/hr. William Reynolds (Associate) $150/hr. Bridge Economic Development Alisa Pyszka $200/hr. BUDGET RWC proposes a not to exceed contract agreement of $31,695. This includes work to the satisfaction of the Client for Tasks A - D as specified and described above. This does not include expenses related to travel (e.g., airfare, transportation, lodging, meals). A line item budget is included on the following page. SCHEDULE The Consultant will work with the Client to establish a reasonable schedule for materials review, meetings, analysis, and development of a final product. DocuSign Envelope ID:9EA64C45-6E3E-43E2-B746-4F43BA58BEE1 Proposed Budget — Line item detail Pyszkza Williams Hourly Rate $200.00 $ 185.00 Sub-Total Task 1: Kick off and prep with staff Background Material Review 4.0 $ 800.00 4.0 $ 740.00 Work session with staff(prep and mtg) 8.0 $ 1,600.00 8.0 $ 1,480.00 Develop"ground rules"handbook 8.0 $ 1,600.00 6.0 $ 1,110.00 $ 7,330.00 Task 2:Community Meetings Prep&Community meetings Up to 5 meetings 30 $ 6,000.00 30.0 $ 5,550.00 Summary"notes"from public input 6.0 $ 1,200.00 2.0 $ 370.00 $ 13,120.00 Task 3:Case studies&Testimonials Up to 4 0 $ - _ 12.0 $ 2,220.00 Identify individuals for"testimony" 0 $ - 4.0 $ 740.00 Summary memo on findings 2.0 $ 400.00 5.0 $ 925.00 $ 4,285.00 Task 4: Report Draft Report 8.0� $ 1,600.00 6.0 $ 1,110.00 Report out to Stakeholders 8.0 $ 1,600.00 8.0 $ 1,480.00 Fi na I Report 4.0 $ 800.00 2.0 $ 370.00 $ 6,960.00 $ 15,600.00 * $ 16,095.00 * TOTAL ESTIMATED BUDGET $ 31,695.00 *Plus airfare, lodging,meals for travel to Bozeman