HomeMy WebLinkAbout20 - Letter of Agreement - Library Expansion Project Phase I DocuSign Envelope ID:C771 FEF3-3DOC-4E7D-80E8-69096A85B41 B
Letter of Agreement
December 1, 2020
RE: Phase 1 of Library Expansion—Letter of Agreement
This letter of agreement(the "Agreement") confirms the understanding reached by the parties
and sets forth the terms and conditions of a contribution by the Bozeman Public Library
Foundation(`BPLF")to the City of Bozeman("City") to complete Phase 1 of the Library
Expansion project.
1. Parties to the Agreement and Notices:
a. For BPLF
Contact: Janay Johnson, Director
Address: 626 East Main; Bozeman MT 59715
b. For City of Bozeman
Contact: Cyndy Andrus, Mayor
Address: 121 N. Rouse Ave; Bozeman MT 59715
2. Background:
Details of the project and the specific responsibilities of each party are outlined in the Agreement
between the Bozeman Public Library, the Bozeman Public Library Foundation, and the City of
Bozeman signed and executed on October 23, 2020.
The Library Expansion Planning Committee has selected MSR Design to complete Phase 1
work. MSR Design's fee is $170,560 plus reimbursable expenses estimated to be a total of
$4,225.
3. BPLF Responsibilities:
a. Submit a check in the amount of$125,000 payable to the City no later than December
31, 2020.
b. Submit a check in the amount of$45,560 payable to the City no later than January 30,
2021.
c. Submit a check(s)payable to the City for all reimbursable expenses submitted by
MSR, as they are billed to the City.
4. City of Bozeman Responsibilities:
a. Utilize the funds exclusively for Phase 1 of the Library Expansion project.
b. Return any unused funds to BPLF at the completion of Phase 1.
DocuSign Envelope ID:C771 FEF3-3DOC-4E7D-8OE8-69096A85B41 B
c. Highlight BPLF's funding and involvement in the project in press releases or other
promotional activities.
d. Bill BPLF monthly for any reimbursable expenses submitted by MSR.
5. Acceptance:
By signing below, the undersigned represent that they are authorized to act on behalf of their
respective parties and to bind their respective parties to the terms of this Agreement, and that the
undersigned parties have read,understand and agree to the above.
Bozeman Public Library Foundation:
DocuSigned by:
Signed:
Janay4YoErisori;birector
Date: 12/18/2020
City of Bozeman:
DocuSigned by:
DocuSigned by:
Signed: 5
Jeff Mihelich,City Manager
Date: 12/20/2020