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Home My WebLink AboutBID Minutes 11-20 Downtown Business Improvement District Board Meeting Minutes November 18, 2020 Attending: Jolee Barry, Eric Bowman, Ileana Indreland, Susan Neubauer, Emily Cope Absent: Mike Basile, Erik Nelson, Eric Sutherland, I-Ho Pomeroy General Public Comments: None Minutes ACTION: Eric Bowman moved to approve the October Meeting minutes as presented. Susan Neubauer seconded the motion. All voted in favor. Finance Report Emily presented the November finance report and highlighted the line item for a new program of $20,000 has not been spent. The board agreed to discuss a new program at the next board meeting. District Manager’s Report Downtown BID Board Appointments On October 27, 2020 City Commission appointed Mike Basile and Susan Neubauer to the BID board. Their terms expire on 6/30/24. City of Bozeman Liaison Training The City of Bozeman held a training summit for staff liaisons to citizen advisory boards that was led by Greg Sullivan (city attorney), Mike Maas (city clerk) and others on the City of Bozeman legal team. They reviewed Robert’s Rules for public meetings, what should be included in bylaws and various topics related to citizen advisory boards. The details of this year’s ethics training for board members are being finalized. Homeless Working Group Members of the group currently are made up of Emily Cope, Chris Naumann, Susan Gregory (Bozeman Public Library), Susan Neubauer (Fresco Café owner), Amy Kirkland (Altitude Gallery owner), Erica Brubaker (Wild Joes Coffee owner), Marek Ziegler (Bozeman PD), and Heather Grenier (HRDC). The first version of the business resource toolkit was sent out to downtown property and business owners on November 11th. This toolkit will be revised as new resources and information become available. The group is compiling a letter to the mayor and city manager asking to set up meetings to discuss desired next steps. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Bozeman Creek—the Downtown Partnership is working with Mountain Time Arts to identify opportunities to enhance and improve Bozeman Creek. Their initial work was completed by Intrinsik and partially funded with a Downtown URD Technical Assistance Grant. MTA has created a project website that will be updated as more work is completed: https://mountaintimearts.org/see-bozeman-creek MTA is coordinating three working groups which include Landscape & Water Resources, Art & Placemaking, and Communications & Funding. Soroptomist Park—the Downtown Partnership is working with the MSU CATS program to have a fall semester senior-level landscape design class and a stream restoration ecology class work on improvement concepts for Soroptomist Park. The DBP will be coordinating with professional mentors to add value and expertise to the student’s work. The students gave their final presentation on November 10th for professional mentor critique. A final report will be compiled before the end of the semester. Alley Improvements—The Downtown Partnership is working with DHM Design to develop a final preferred concept design plan for the alley next to the Bridger Park Garage between North Tracy and North Black. The final concept plan is scheduled to be presented in November. Transportation & Mobility Analysis—The URD board approved the scope of work with Sanderson Stewart at their June board meeting. The SOW will provide analysis and recommendations associated with the transportation-related improvements in the 2019 DBIP. The Sanderson Stewart team is working on Part One deliverables which should be completed in November. Structured Parking Planning— major impediments have been discovered with the two preferred sites for a second garage. Therefore, DBP staff is looking at other sites and reconsidering different types of structured parking. The consulting team is going to look the options to install simple decks above existing surface lots as a simpler more affordable way to create more spaces. Two financial garage analyses are also being prepared: 1) Sources, Uses, Debt Service scenarios; and 2) Short- and Long-Term Operations and Maintenance projections. Downtown Plan UDC Recommendations— Since our board meeting in October, maximum building heights has been removed from the December UDC revision schedule and has not yet been placed on a future date. The December schedule does include floor-to-ceiling heights, definitions of front setbacks and entryway facing the street. For each of these topics they will aim to provide clarification for language and definitions. Rob Pertzborn and Susan Riggs will continue to track these conversations as they are discussed at the zoning commission and city commission meetings. https://www.bozeman.net/government/planning/udc-discussions Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). Below are the maintenance statistics comparing the year-to-date figures from this year (FY21) to the corresponding stats from last year (FY20). FY2020 Y-T-D FY2021 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1144 286 1452 363 +308 Recycling Emptied 256 64 316 79 +60 Graffiti Removed 108 27 314 79 +206 Building Projects Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. See https://www.theosbornebozeman.com/ “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—construction began Spring 2019. One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Construction began spring 2019. Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-occupied housing. Under construction. Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. Veranda Apartments (111 South Church) proposed new construction of 6 units. AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. Strata Building (106 East Babcock)—former BSW Bank—3 floor (46,000 SF) office building. Construction projected to be complete 4th quarter 2020. Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. New Businesses • Tanoshii—113 East Main—formerly Corx—renovations underway • Smoke, Fire & Coal—303 East Main—formerly Fire Pizza—renovations underway • Fabers Bakery & Deli—33 South Willson—formerly Delicious Bakery—renovations underway • The Montana Scene—126 East Main—Formerly Bozeman Running Co (tentatively moving in December) • TBD—27 East Main—formerly Crossroads—to be redeveloped as a restaurant(s) • TBD—424 E Main-- formerly Sage Spa • TBD—441 East Main—formerly Coqui Coffee • TBD—137 East Babcock—formerly Gallatin Laundry • TBD—424 East Main—Yellowstone Wild Gallery is going out of business • TBD—544 East Main—formerly Heeb’s – building improvements underway • TBD—19 South Willson—formerly Barley & Vine • TBD—411 East Main—Formerly Knife Bistro • TBD—402 E Main St Suite 3—The Montana Scene (moving locations in December) Planning Updates In this section, I will provide update about several ongoing City planning processes. Community Plan (City Growth Policy) Update The Planning Board has completed their draft of the Plan and is advancing it to the City Commission. The draft Plan, appendices, and future land use map can be downloaded here: https://www.bozeman.net/city-projects/bozeman-community-plan-update Remaining Process Schedule: • November 17–Final City Commission hearing and resolution of adoption for final action Bozeman Climate Plan The City is updating and expanding upon the 2008 Municipal Climate Action Plan and 2011 Community Climate Action Plan. I am serving on the 2020 Climate Team which functions as the steering committee coordinating with City staff and the consultants. The City Commission’s adoption hearing is on December 8, 2020. Here is the link to the Draft Climate Plan: https://bzncloud.bozeman.net/s/tfKoBH8ATaNsRk5#pdfviewer Discussion and Decision Items DBP Executive Director Update Eric Bowman provided an update from the Partnership Management Committee on the status of hiring a new Executive Director for the DBP. An HR firm was hired for the process and the PMC hopes to have a new Executive Director hired by March or April of 2021. BID Bylaw Review Emily presented the revised bylaws which changed “Executive Director” of the DBP to “DBP Staff” to include the Executive Director and/or the District Manager. Other revisions included the addition of creation language for the 2010 and 2020 creation of the district, appointments to the board shall be made by the City Commission, language to state bylaws need to be approved by the city commission and updates to the property owner communications section. ACTION: Eric Bowman moved to approve the BID bylaw revisions as presented. Ileana Indreland seconded the motion. All voted in favor. Downtown Plan Building Heights Discussion Emily shared that the topic of “Maximum Building Heights” had been removed from the December schedule of UDC revisions. This topic has not been rescheduled as of the November board meeting. The board agreed to continue this conversation at a future board meeting. Meeting was adjourned at 12:55 pm November 2020 BID Finance Report APPROVED Y-T-D FY2021 FY2021Income BID Assessment 175,000$ 86,258.64$ BID Assessment--residualContract Income 17,000$ 5,666.64$ Interest Income 100$ 4.99$ Mobile Vending Fees 2,000$ -$ Flower Sponsorships 8,000$ 600.00$ Christmas Light Sponsorships 4,000$ -$ Streetlamp Banners 9,000$ 2,900.00$ Other Income 20,727.48$ CDs cashed out from American Bank Total Income 215,100$ 116,157.75$ Expenses Management Fee Partnership Administration 35,000$ 17,500.00$ District Manager 21,000$ 10,500.00$ Investements-CDs 20,727.01$ Total Expenses 56,000$ 48,727.01$ Payroll Expenses Maintenance Staff 37,500$ 19,624.00$ Taxes 3,300$ 1,735.46$ Work Comp 2,250$ 803.63$ Maintenance Staff--Garage 10,000$ 4,635.25$ Taxes 750$ 181.02$ Work Comp 750$ 84.23$ Total Payroll Expenses 54,550$ 27,063.59$ Programs ot Sidewalk Cleaning / Alley Snow Remo 20,000$ ntown Bozeman Association (DBA) Sup 25,000$ 12,500.00$ Christmas Lights 2,000$ 364.98$ Christmas Light Spider Repair 1,500$ 723.00$ Christmas Lights Storage 1,000$ New Banners 3,000$ Flower Expenses 24,000$ 23,084.20$ Flower Water 200$ 206.68$ Tree Purchases 2,000$ Marketing 2,500$ Maintenance Supplies $ 3,000 $ 1,360.35 Garbage Bags $ 2,625 $ 973.88 Miscellaneous ServicesGraffiti Supplies 1,125$ 369.18$ Graffiti Contracted Removal 4,500$ Mule Service & Fuel 1,500$ 188.43$ Truck Service & Fuel 2,100$ 1,634.67$ Truck-Mule Insurance 3,250$ 34.99$ Program Contingency 1,000$ Total Program Expenses 100,300$ 41,440.36$ Other Expenses 265.00$ Crime Prevention Through Environmental Design Course- registration fee Total BID Expenses 210,850$ 117,495.96$ NET ASSESSMENT INCOME 4,250$ (1,338.21)$ Checking Account Balance 77,744.39$ Certificate of Deposit Balance -$ 31,486.58$ Total Cash On Hand Total 109,230.97$ Board Approved Project Expenses Downtown Plan Implementation 15,000$ -$ Total Project Expenses