HomeMy WebLinkAbout12-21-20 Planning Board AgendaTHE PLANNING BOARD OF BOZEMAN, MONTANA
PB AGENDA
Monday, December 21, 2020
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Public Comment:
If you are interested in commenting in writing on items on the agenda, please send an email to
agenda@ bozeman.net prior to 12:00pm on Monday, October 5 th, 2020. You may also comment by
visiting the City's public comment page.
You can also comment by joining the Webex meeting. If you do join the Webex meeting, we ask you
please be patient in helping us work through this online meeting.
If you are not able to join the Webex meeting and would like to provide oral comment you may send a
request to agenda@bozeman.net with your phone number, the item(s) you wish to comment on, and
someone will call you during the meeting to provide an opportunity to comment. You may also send the
above information via text to 406-224-3967. As always, the meeting will be streamed through the City's
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190.
Bozeman Planning Board Meeting Agenda, December 21, 2020
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A.Call Meeting to Order
B.Disclosures
C.Changes to the Agenda
D.Public Service Announcements
E.Approval of Minutes
Meeting minutes approval for November 16th, 2020
E.1 Approval of the November 16th, 2020 meeting minutes (Rogers)
F.Consent
G.Public Comment
Please state your name and address in an audible tone of voice for the record.This is the time for
individuals to comment on matters falling within the purview of the Committee.There will also be
an opportunity in conjunction with each action item for comments pertaining to that item.Please
limit your comments to three minutes.
H.Special Presentations
H.1 Solar Subdivision in White Hall, Presentation by Susan Bilo (Bilo)
I.Action Items
I.1 Work Session on the Planning Board's Goals and Objectives for 2021 (Happel)
J.FYI/Discussion
K.Adjournment
For more information please contact Tom Rogers
This board generally meets the 1st and 3rd Monday of each month.
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
Bozeman Planning Board Meeting Agenda, December 21, 2020
2
Memorandum
REPORT TO:Planning Board
SUBJECT:Approval of the November 16th, 2020 meeting minutes
MEETING DATE:December 21, 2020
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Recommended Motion: I move to approve the November 16th meeting
minutes.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:none
UNRESOLVED ISSUES:None
ALTERNATIVES:Denial of meeting minutes as presented.
FISCAL EFFECTS:None
Attachments:
11-16-20 Planning Board Minutes DRAFT.pdf
Report compiled on: December 17, 2020
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City Planning Board
Monday, November 16, 2020 | 6:00 PM | Virtual Meeting
This meeting will be held using Webex, an online videoconferencing system. You can join this meeting:
Via Webex:
https://cityofbozeman.webex.com/cityofbozeman/onstage/g.php?MTID=e18fba537fbd06d2bb0e58e59d3228367
Click the Register link, enter the required information, and click submit.
Click Join Now to enter the meeting
Via Phone: This is for listening only if you cannot watch the stream or channel 190
United States Toll (US/Canada): +1-650-479-3208
Access code: 126 541 5416
Public Comment:
If you are interested in commenting in writing on items on the agenda, please send an email to agenda@ bozeman.net
prior to 12:00pm on Monday, November 16th, 2020. You may also comment by visiting the City's public comment page.
You can also comment by joining the Webex meeting. If you do join the Webex meeting, we ask you please be patient in
helping us work through this online meeting.
If you are not able to join the Webex meeting and would like to provide oral comment you may send a request to
agenda@bozeman.net with your phone number, the item(s) you wish to comment on, and someone will call you during
the meeting to provide an opportunity to comment. You may also send the above information via text to 406-224-3967.
As always, the meeting will be streamed through the City's video page (click the Streaming Live in the drop down menu),
and available in the City on cable channel 190.
A. 06:04:54 PM (00:08:39) Call Meeting to Order & Roll Call
Present Were:
Henry Happel (Chairman)
Jennifer Madgic
Cathy Costakis
Mark Egge
Richard Rudnicki
George Thompson
Sarah Rosenberg (City Staff)
B. 06:06:01 PM (00:09:45) Changes to the Agenda
C. 06:06:50 PM (00:10:35) Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be an
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opportunity in conjunction with each action item for comments pertaining to that item. Please limit your
comments to three minutes.
D. 06:06:10 PM (00:09:55) Minutes for Approval
10-5-20 Minutes (PDF)
10-5-20 Video
06:06:10 PM (00:09:55) MOTION to approve meeting minutes: Mark Egge
06:06:14 PM (00:09:59) MOTION SECONDED: Richard Rudnicki
06:06:23 PM (00:10:08) VOTE: Motion Carried Unanimously
E. 06:10:56 PM (00:14:41) Disclosures
F. Action Items
1. 06:10:41 PM (00:14:26) Public Hearing and Recommendation on the Norton Ranch Phase 5
Subdivision (#18-278) (Rosenberg)
A Preliminary Plat application for a proposed 79.3 acres to create 148 lots: 124 residential single household,
14 affordable single household detached lots, 5 common open space lots 5 city park lots, 4 restricted lots and
dedicated right of way. The subject property is zoned R-2, R-3, and R-4. The subject parcel is located north
and west of the intersection of West Babcock Street and Laurel Parkway.
a) 18278 Staff Report
b) 18278 Staff Memo – Affordable Housing Plan
c) 18278 Application
06:11:11 PM (00:14:56) City Planner, Sarah Rosenberg presented on behalf of The City of Bozeman for the proposed
Major Subdivision, Preliminary Plat. Ms. Rosenberg provided an overview of the surrounding area, the affordable
housing plan, as well as parkland and open space.
06:20:26 PM (00:24:11) Ms. Rosenberg reviewed the unresolved issue of developing the street Laurel Parkway in two
phases rather than one. The Engineering Department is requiring that the street be built in one phase to serve the
surrounding areas.
06:23:06 PM (00:26:51) Board members directed questions toward Planner, Sarah Rosenberg.
06:25:24 PM (00:29:09) Community Development Director Marty Matsen answered a question regarding the Bridger
View Redevelopment and what incentives they requested in their Affordable Housing Plan. Director Matsen explained
that the Bridger View project is a Planned Unit Development, rather than straight zoning, which is why they have
requested other incentives.
06:28:41 PM (00:32:26) Board member Richard Rudnicki asked about Wetland mitigation surrounding the project, and
why affordable housing was clustered in one area of the development. Director Matsen answered that they split
horizontal lots to maximize the smaller lot allowance for affordable housing units. The units also face the street, and
Matsen commented that they felt this was a good design element. Mr. Rudnicki also asked about the large parking lot
adjacent to the park.
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06:35:26 PM (00:39:10) Board member and City Commissioner, Jennifer Madgic, asked about integration of different
housing types. Commissioner Madgic also asked about the high ground water negatively impacting homes within the
subdivision.
06:38:33 PM (00:42:17) Board member Mark Egge asked about the acreage of the subdivision phase as well as the size
of the affordable housing lots, and the housing types being developed. Ms. Rosenberg explained that there would be
more dense housing types in the next phases, in the area zoned R-4; the phase under discussion is phased R-2.
Following, Mr. Egge asked about the possibility of ADUs and whether HOA covenants would prevent those from being
constructed.
06:43:27 PM (00:47:12) Builder Greg Stratton described the current plan for housing types and future development
within the subdivision.
06:45:11 PM (00:48:55) Board member, Cathy Costakis asked about a trail on the west side of the development. The
group discussed the requirement of gravel, or permeable pavers within the watercourse setback. Other parts of the trail
are planned to be paved. Following, Ms. Costakis asked about trail maintenance and connectivity.
06:50:58 PM (00:54:42) Board member George Thompson echoed Mark Egge’s concerns regarding the development
density and the HOA covenants restricting that possibility. Mr. Thompson also voiced concern over the Engineering
Department’s recommendation that the road, Laurel Parkway be developed in one phase because of it cutting through
agricultural land. Ms. Rosenberg responded that the road also continues through another part of the development
which they’d like to be connected.
06:54:34 PM (00:58:19) Board member and City Commissioner Jen Madgic provided clarification that this project must
comply with the current Growth Policy, not the proposed Growth Policy (Community Plan) referenced earlier by Mark
Egge.
06:55:40 PM (00:59:25) Chairman Henry Happel asked about the six revised iterations of the development submitted
since the Subdivision’s first inception two years prior. Ms. Rosenberg explained that there were some gaps between city
staff comments and response from the applicant.
06:58:19 PM (01:02:04) Greg Stratton of Kilday Stratton presented on behalf of the applicant. 138 residential lots,
including 13 or 14 affordable housing lots. Mr. Stratton explained that there is a wide variety of housing types within the
single-family category. Mr. Stratton also addressed the size of the parking lot, which acts as a replacement to some of
the homes adjacent to the park in order to meet code. Additionally, Mr. Stratton spoke regarding the high ground
water, explaining that they use grade on slab rather than crawl spaces. He continued to explain that they build the road
to be higher than ground water, and raise the foundation of the homes to mitigate the issues.
07:03:54 PM (01:07:39) Mr. Stratton addressed some of the stormwater drainage issues and shared that they would
modify their wetland mitigation plan to address those issues. Mr. Stratton also explained the reasoning behind phasing
the construction of Laurel Parkway. He explained that the cost of more than $800,000 would need to be spread across
the lots in the current phase, and that by splitting construction into two phases, it allows them to spread the cost
further, and make the lots and homes more affordable. Mr. Stratton also explained that the traffic study they
conducted showed no issues with the delay in construction of Laurel Parkway.
07:11:41 PM (01:15:26) Commissioner Madgic asked about high ground water, and about the condition Stratton
requested to be removed regarding the construction of Laurel Parkway (Condition of Approval #29.)
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07:14:06 PM (01:17:51) Chairman Happel asked about the interest costs of the street construction and why the
Developer doesn’t factor those costs into the overall subdivision. Mr. Stratton explained that it would be a huge risk to
the Developer, and that they planned on a one year loan for the development, rather than a five year loan, which would
be required for the construction of Laurel Parkway.
07:21:01 PM (01:24:46) Board member George Thompson asked about the two year timeline, and how the Laurel
Parkway issue has impacted the timeline of the project. Mr. Stratton explained that they have reduced the number of
comments, working to address them.
07:28:07 PM (01:31:52) Public Comment Opportunity (none)
07:33:51 PM (01:37:36) MOTION: to approve with all conditions of approval except for condition #4: Richard Rudnicki.
07:34:11 PM (01:37:56) MOTION SECONDED: Mark Egge
07:34:15 PM (01:38:00) MOTION DISCUSSION
Mr. Rudnicki spoke to his motion and explained his reasoning for supporting the development with the phasing of Laurel
Parkway.
07:36:36 PM (01:40:20) Chairman Happel asked to amend the motion to add: “Having reviewed and considered the
application materials, public comment, and all the information presented, I hereby adopt the findings presented in the
staff report for application 18278 and move to recommend approval of the subdivision with conditions and subject to all
applicable code provisions, except…”
07:37:25 PM (01:41:10) Mr. Rudnicki accepted the motion amendment.
07:37:23 PM (01:41:08) Chairman Happel generally supported Mr. Rudnicki’s motion, sharing that he wasn’t sure if it
was just about money with the developer. Following, Mr. Rudnicki shared that this was an opportunity to streamline the
city’s process and reduce costs, which is a commonly discussed goal.
07:40:12 PM (01:43:57) Commissioner Madgic supported Mr. Rudnicki’s comments and stated that she was concerned
that they were over-stepping City Engineering’s recommendation and shared that she’d like input from an Engineer first.
07:41:00 PM (01:44:45) Board member Egge commented on the currently adopted growth policy, and shared that he
was compelled on the Applicant’s interpretation of the code in that it is not a requirement to construct the road in one
phase.
07:43:20 PM (01:47:05) Ms. Costakis voiced support of housing diversity within the neighborhood and advocated for the
trails on the west side of the development to be completed at one time.
07:46:04 PM (01:49:48) Commissioner Madgic shared that she will be supporting this motion tonight and will ask for
input from City Engineers at the City Commission hearing for the project.
07:46:52 PM (01:50:36) Mr. Thompson supported the previous comments regarding adding diversity in housing types
and the motion.
07:48:51 PM (01:52:36) VOTE: Motion Carried Unanimously 6-0.
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G. 07:49:17 PM (01:53:02) FYI / Discussion
H. 07:51:20 PM (01:55:05) Adjournment
For more information please contact Tom Rogers at TRogers@bozeman.net
This board generally meets the first and third Monday of the month at 6:00pm
Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA
coordinator, Mike Gray at 582-3232 (TDD 582-2301).
8
Memorandum
REPORT TO:Planning Board
SUBJECT:Solar Subdivision in White Hall, Presentation by Susan Bilo
MEETING DATE:December 21, 2020
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:None
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: December 17, 2020
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Memorandum
REPORT TO:Planning Board
FROM:Rogers
SUBJECT:Work Session on the Planning Board's Goals and Objectives for 2021
MEETING DATE:December 21, 2020
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Discussion; action on discussed goals and objectives continued to future
meeting.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:Meeting 1 of 2 will be an informal group discussion to express views on the
goals and objectives for 2021. Meeting 2 of 2 (TBD) will bring discussion to
fruition with the passage of one or more motions to set forth intentions.
UNRESOLVED ISSUES:None
ALTERNATIVES:At Planning Board's discretion.
FISCAL EFFECTS:None
Attachments:
Happel Goals Memo to PB-121215.pdf
Memo to PB-121215.pdf
Strategic Service Community Plan Performance Indicators -
20201216.pdf
Strategic Service Community Plan Performance Indicators
Update to Planning Board.pdf
Report compiled on: December 15, 2020
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ThemeIndicatorSourceFrequency NotesTargetLevel of Difficulty(to develop metric)CurrentlyTrackedRelated PlanUpdateBaselineCompleteQualitative City Measures Community Perception of CityPerformanceCitizen Satisfaction Survey3 year cycleIntent to capture citizen quality of lifemeasures such as ICMA National CitizenSurveyMaintain or increaseland use relatedscoresA City of Neighborhoods Housing Stock DiversityState of Montana Department ofRevenue, Montana Listing Service2 yearsType, Square footage, number of bedrooms,and number of bathsMaintain or Increase2019 Community HousingAction PlanA City of NeighborhoodsResidential DensityState of Montana Department ofRevenueReal-Time dataanalyzed andpublished annuallyGross dwelling units per acre of residentially-zoned and developed land by zoning districtIncrease2019 Community HousingAction Plan10/21/20A City of Neighborhoods Walk ScoreWalk Score.comAnnualAbility to meet basic needs within walkingdistanceIncrease08/05/20A City Bolstered byDowntown andComplementary DistrictsLocation of DevelopmentCity of Bozeman CommunityDevelopment DepartmentReal-Time dataanalyzed andpublished annuallyDevelopment within subdivisions plattedmore than and less than 35 years agoIncreaseRedevelopmentA City Influenced by OurNatural Environment, Parks,and Open LandsPark AccessibilityCity of Bozeman GIS Division2 yearsPercentage of residents/households within1/2 mile walking distance to open space ortrailsIncrease2007 PROST Plan10/09/20A City Influenced by OurNatural Environment, Parks,and Open LandsVehicle Miles TraveledMontana Department of Transportation 2 yearsPer capitaReduce2020 Climate Plan, 2015Transportation Master Plan10/09/20A City that PrioritizesAccessibility and MobilityChoicesTransit AccessibilityStreamlineAnnualIncrease ridershipIncrease2015 Transportation MasterPlan10/07/20A City Powered by itsCreative, Innovative, andEntrepreneurial EconomyLand Use AvailabilityCity of Bozeman CommunityDevelopment DepartmentMonthly data analyzedand published annuallyAvailability of land not for economic activitybased on annual land use inventoryMaintainUtility Master Plan(s)10/21/20A City Engaged in RegionalCoordinationCity ExpansionCity of Bozeman CommunityDevelopment Department; GallatinCounty Planning Staff2 yearsNumber of projects within the Planning Areabut outside of City limits that conform toadopted interlocal agreementsMaintain2020 Triangle CommunityPlanAttachment A15
12/17/20
To: City of Bozeman Planning Board
From: Jon Henderson, Strategic Services Director
Subject: Community Plan Performance Measures Update
On November 17, 2020 the City Commission approved Resolution 5133 adopting the
Bozeman Community Plan 2020. Chapter 4 describes a number of performance indicators
that will measure progress over time. This memorandum serves as a status update for work
completed to date, current efforts, and future milestones related to metrics.
Data has been collected and analyzed to establish baselines (i.e., current data points) for
most metrics. It should be noted that dates for effective baselines vary from 2018-2020,
dependent on the reporting cycle of the source data (updates will be provided at stated
intervals). A spreadsheet has been developed to help organize updates (Attachment A),
while database systems have been created to help store and analyze large volumes of raw
data. Some work remains to complete baselines for the following metrics:
Community Perception of City Performance (implementation of ICMA’s National
Citizen Survey is planned and budgeted for Q4 of FY21 (April-June).
Housing Stock Diversity (currently exploring opportunities to leverage MLS data)
Location of Development (GIS analysis is underway)
City Expansion (not yet started)
Specific targets will be considered for some indicators once final baseline figures have been
published (anticipated in Q1 of 2020), while temporal analysis will be applied to all data
upon update intervals to show trends over time.
Beginning in January, 2021 the GIS Division will work with the Community Development
Department to implement a dashboard to further educate and engage citizens in real-time,
similar to the recently released Community Housing Hub. Significant progress towards
completing baselines, establishing trends, and developing a community dashboard is
anticipated to be completed within the first half of 2021.
Parallel efforts are currently underway to advance complimentary performance measures
for Community Housing and the Climate Plan. This will result in considerable overlap and
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alignment with other City initiatives, thus increasing the efficiency with regard to resources
needed to perform both preliminary analysis and ongoing maintenance.
The Strategic Services Department will continue to work closely with the Community
Development Department and other stakeholders to provide relevant updates moving
forward.
Jon Henderson
Strategic Services Director
Jon.henderson@bozeman.net
Attachment A: Community Plan Performance Indicators Summary Spreadsheet
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