HomeMy WebLinkAboutDRAFT minutes of 11-20-2019 Board of Ethics Meeting
BOARD OF ETHICS
Agenda
8:30am, Wednesday, November 20, 2019
Commission Room, City Hall
121 North Rouse Avenue
1. CALL MEETING TO ORDER
Chair Melissa Frost called the meeting to order at 3:33pm
2. CHANGES TO THE AGENDA
There were no changes to the agenda
3. PUBLIC COMMENT
There was no public comment
4. APPROVAL OF MINUTES
Sara Rushing moved to approve the minutes of the 10-09-2019 Board of Ethics Meeting
Carson Taylor seconded
The minutes of the 10-09-2019 meeting were unanimously approved
5. ACTION ITEMS
A. Disclosure of Information or Comments Received
None
B. City Attorney’s Update (Sullivan)
No report
C. Draft letter to accompany Annual Ethics Report to be presented to Commission
Letter will be for the last year with highlights from the last 10 years since we started. We
may write an op-ed. The letter will be on the Monday, Dec. 16, 2019 Commission Meeting
agenda. The Annual Report has to be done by the end of the year but does not necessarily
have to be presented to the Commission in that timeframe. It will go on the consent agenda
so no one will discuss it unless Andrea prefers to move it. What will go in the letter:
• In-Person Ethics Training (Staff came up with scenarios) in city departments and
meetings were embedded into the regular Board meetings.
• HPO members were the trainers for the staff trainings
• Fielded our first ethics complaint (Koopman matter) – Greg can help us with the
steps taken in this part (need to post February Koopman minutes to website)
• What we intend to do in the next year
• Address the perception of ethics and how you can follow the rules and not be
following ethics
• Mention the top 3 things people inquire about: Gifts, Conflicts of Interest and Post
Employment activities
• Reviewing the ordinance when we first started
• Creating the Employee Handbook
• Work with Local Government Center
• Whistleblower and Retaliation policies
• Establishment of the Ethics Webpage
• Refining the Ethics trainings with Betsy Webb (2011) and beyond
• Held a mock trial with Ethics Board presiding that was open to the public
Julie will need letter written by Melissa by Monday, Nov. 25. Melissa will draft and get
Board input.
6. FYI/DISCUSSION
• Need to post the February Koopman minutes to website
• Should we hold another mock trial?
7. ADJOURNMENT
Chair Melissa Frost adjourned the meeting at 9:19am
Committee meetings are open to all members of the public.
For more information, contact Julie Hunter, Executive Assistant, at 582-2306
If you have a disability and require assistance, please contact ADA Coordinator Mike Gray, (406) 582-3232