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Home My WebLink About12-08-20 City Commission Packet Materials - C6. TO DTN21-002 w Sanderson Stewart for DT Structured Parking Site Feasability Study CITY COMMISSION MEMORANDUM TO: Mayor Andrus and City Commission FROM: Chris Naumann, Downtown URD Director Downtown Bozeman Partnership SUBJECT: Downtown URD Term Contract Task Order DTN21-002 for a feasibility analysis of single parking decks on three parking lots in Downtown Bozeman, as a supplement to the recently completed Downtown Structured Parking Site Feasibility Study. MEETING DATE: December 8, 2020 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to Sign the URD Term Contract Task Order DTN21-002. TERM CONTRACT BACKGROUND: Following a competitive RFQ process, a team led by Sanderson Stewart, also including A&E Architects, DCI Engineers, Walker Consultants, and CTC Technology and Energy, was awarded a multi-year term contract for urban renewal district professional services on October 22, 2018. TASK ORDER BACKGROUND: The scope for this task order shall include comprehensive feasibility analysis of building single structured parking decks at three potential surface parking lots. The analysis will include Unified Development Code Review; Initial Site Assessment and Base Mapping; Concept Parking Layouts; 3D Massing Design Concepts; and accompanying narratives. This scope aligns with the FY2021 Downtown URD Work Plan. As we continue to identify and analyze potential sites for an additional parking structure, we must consider all options such as smaller distributed parking decks in addition to the analysis of a second multilevel parking garage. Structured Parking Feasibility Analysis $ 25,000 budgeted The URD will finance Phase 2 of the feasibility site analysis of potential locations for the construction of structured parking in the downtown district. FISCAL EFFECTS: Sanderson Stewart will bill for its services on a time and materials basis with a not-to- exceed amount of $18,160.00. Funding to support this effort is included in the Downtown Urban Renewal District’s FY 2021 work plan and budget that was approved by the Downtown URD Board on June 16, 2020 and presented to the City Commission on July 13, 2020. UNRESOLVED ISSUES: None. ATTACHMENTS: The following documentation is included as a single attachment: • Downtown URD Task Order DTN21-002 • Scope of Work-Structured Parking Site Feasibility Analysis-Phase 2 • Sanderson Stewart Term Contract Team Rate Sheets Prepared by Chris Naumann and uploaded by Mike Maas. 118 City of Bozeman Urban Renewal District Term Contract Task Order Number #DTN21-002 PROJECT: Structured Parking Site Feasibility Analysis – Phase 2 Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated December 8, 2020 between the City of Bozeman Downtown Urban Renewal District (URD) and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: URD: Chris Naumann, Downtown URD Director Emily Cope, Downtown District Manager Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order is detailed in the attached City of Bozeman Urban Renewal District Scope of Work – Task Order Number DTN21-002. COMPENSATION: Sanderson Stewart will bill for its services on a time and materials basis with a not-to-exceed amount of $18,160.00. Sanderson Stewart shall submit invoices to the City of Bozeman Downtown URD for work accomplished during each calendar month. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. Such invoices shall also include, separately listed, any charges for consultants retained by Sanderson Stewart, and reimbursable costs. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Sanderson Stewart Jeff Mihelich, City Manager Danielle Scharf, Principal Downtown URD Downtown URD Chris Naumann, Director Emily Cope, Manager 119 Downtown Urban Renewal District Scope of Work – Structured Parking Site Feasibility Analysis – Phase 2 Task Order No. DTN21-002 10/13/20 As a supplement to the recently completed Downtown Structured Parking Site Feasibility Study, Sanderson Stewart is pleased to provide this scope of work for a feasibility analysis of single parking decks on three parking lots in Downtown Bozeman. This work is to be done as a part of the Downtown Urban Renewal District term contract for architectural and engineering services. The consultant team for this project includes A&E Architects and Walker Consultants. A detailed list of assumptions and scope of services for the project are outlined below. Scope of Work: Phase 1 – Project Initiation This phase of the project will include project initiation and planning tasks, including scoping, contract preparation, and coordination with the consultant team. All project management tasks and client/team meetings beyond project initiation will be allocated to the remaining project phases. Phase 2 – Unified Development Code Review This phase of the project includes a review of City of Bozeman code requirements for parking geometrics, setbacks, height limitations, commercial space and other criteria impacting the parking structure design. The following project phases will proceed only if supported by the code review conducted in this phase. Phase 3 – Initial Site Assessment and Base Mapping This phase will include the initial assessment of two (2) public parking lots and one private parking lot, and identification of opportunities and constraints for each site. This will include development of vicinity maps that identify existing conditions and key features (opportunities and constraints) for each of the sites, including: • North Willson Lot (Northeast corner of Willson and Mendenhall) • Black Lot (Southeast corner of Black and Mendenhall) • Private Lot (Location to be determined) Mapping will be developed using the base drawings previously prepared for the Downtown Bozeman Parking Lots project and the City of Bozeman GIS information. Formal site surveys will not be conducted for this level of analysis. 120 Phase 4 – Concept Parking Layouts This phase will include a concept-level plan view layout of potential parking circulation for each site with a single parking deck, ramping systems, vehicular entry/exit configurations, and pedestrian access options. Phase 5 – 3D Massing Design Concepts This phase of the project will include generation of 3D massing design concepts for the four sites that illustrate the number of parking stalls, vertical circulation components, potential commercial space and massing that meet code requirements and maximize utilization of the site. This phase of the project will be completed for up to three (3) sites if they are determined to be feasible based on the analysis conducted in previous phases. Phase 6 – Summary Report This phase of the project will include a draft and final architectural report summarizing the analysis process and findings for each site. This phase of the project will also include preparation of concept level cost estimates for budgeting and planning purposes. Exclusions: The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Topographic and boundary survey of the proposed sites • Analysis of additional sites beyond the three (3) sites listed in this scope • Architectural styling/design concepts • Design phases beyond high-level concepts • Presentation of findings beyond anticipated review meetings with Client • Stakeholder/public meetings If needed, these items will be added as a separate task order or contract amendment. Fees and Billing Arrangements: Phase Fee 1. Project Initiation $290 2. Unified Development Code Review $2,435 3. Initial Site Assessment and Base Mapping $1,260 4. Concept Parking Layouts $6,360 5. 3D Massing Design Concepts $3,525 6. Summary Report $4,290 Total Project $18,160 121 Sanderson Stewart will bill for its services on a time and materials basis with a not-to-exceed amount of $18,160.00. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. Such invoices shall also include, separately listed, any charges for consultants retained by Sanderson Stewart, and reimbursable costs. Project Schedule: The anticipated schedule for this project consists of a draft report within two (2) months of notice to proceed. Reasonable time shall be allowed for review and coordination with other related projects. 122