HomeMy WebLinkAbout12-08-20 City Commission Packet Materials - A2. Res 5239 GWC CILP App for Interpretive Signage
Commission Memorandum
REPORT TO: City Commission
FROM: Addi Jadin – Parks Planning and Development Manager Mitch Overton – Director of Parks and Recreation
Chuck Winn – City Manager
SUBJECT: Resolution 5239 Authorizing up to $28,380 for the Gallatin Watershed Council 2020 Cash-in-lieu of Parkland Application for Interpretive Signage
MEETING DATE: November 12, 2020
AGENDA ITEM TYPE: Action
RECOMMENDATION: Approve Resolution 5239 allocating up to $28,380 for interpretive
signage from the cash-in-lieu of parkland funds.
RECOMMENDED MOTION: In consideration of the application materials, materials presented
by staff and all public comment, I hereby move to adopt Resolution 5239 allocating up to $28,380
in cash-in-lieu of parkland funds for interpretive signage.
STRATEGIC PLAN OBJECTIVES:
1.4 Business and Institutional Partnerships
3.4 Active Recreation
4.2 High Quality Urban Approach
6.5 Parks, Trails & Open Space
BACKGROUND:
As stated in the application materials, Parks Division staff contacted the Gallatin Watershed Council in early 2020 to discuss the potential for their involvement in the creation of interpretive signage for City of Bozeman Parks related to watershed health. As the City expands westward
and south of town, the frequency of watercourse and wetland incorporation within or adjacent to City of Bozeman Parks is apparent. As part of developers appeal to the City to accept watercourse features into the design of a larger park area, a frequent offer has been interpretive signage to illustrate the importance of these riparian areas within the larger ecosystem and for mitigating the human impacts to water health.
Rather than creating one-off signage within individual parks, Staff identified a need to create a cohesive signage package. From there, the Gallatin Watershed Council has taken the lead to create a grant proposal that will eventually lead to well-placed and well-designed signage within our parks system. Gallatin Watershed Council (GWC) staff will work the Parks Division and the
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relevant Recreation and Parks Advisory Board committees to identify up to 5 themes surrounding watershed health that can be illustrated within City of Bozeman Parks. GWC will coordinate with the artist and design team preparing the illustrations and sign designs for each of these first
“prototype” signs. Beyond that, Staff and GWC will work with new developers proposing
Improvements-in-lieu to identify new locations for “spin-off” signs in one of the 5 theme areas. The initial investment of cash-in-lieu funding will make the program more economical, quicker and, therefore, more likely to be welcomed by developers. Intrinsik Architecture has already coordinated potential locations for interpretive signage within the Arrowleaf and Perennial Park
multi-family housing development.
A few additional benefits of the program include spatial orientation of the park visitor within the greater Gallatin watershed; the ability to quickly understand and identify the creeks, wetlands, or irrigation canals within City Parks; and with the cohesive and complimentary signage illustration
and design, increased awareness of the overall Park system.
GWC has chosen to work with Katie Christiansen and the Townsend Collective to create the illustrations and sign design. This team of artist and graphic designers created the interpretive signage within Story Mill Community Park and will therefore, deliver a complimentary aesthetic
package to the parks system. The signage will also be complimentary to the standard Park name
signs.
CILP Requirements:
Section 38.420.030.F. of the Bozeman Municipal Code (Cash donation in-lieu of land dedication), states the following:
1. The city must use a cash donation for development or acquisition of parks to serve the development.
2. The city may use the cash donation to acquire or develop parks or recreational areas within its jurisdiction or for the purchase of public open space or conservation easements, only if:
a. The park, recreational area, open space or conservation easement is within a reasonably close proximity to the proposed development; and
b. The city commission has formally adopted a citywide park plan that establishes the needs and procedures for use of the cash donation.
Staff will work with the applicants to identify appropriate Cash- or Improvements-in-lieu sources and parks as locations are explored. According to grant criteria, the proposal must demonstrate that the improvements will:
• add to the long-term benefit of the park and surrounding properties;
• reflect the interests of, and have the support of, adjacent property owners; and
• comply with the existing park master plan.
Staff finds that the application does meet these criteria and no master plan amendment would be required for incidental signage. A detailed description of project cost, funding sources, cash and in-kind matching contributions is provided within the application.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Per Recreation and Parks Advisory Board.
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FISCAL EFFECTS: An allocation of $28,380 amounts to 2.62% of the existing cash-in-lieu of parkland fund balance.
ATTACHMENTS: Resolution 5239
2020 GWC CILP Application for Interpretive Signage
Report compiled: November 9, 2020
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COMMISSION RESOLUTION NO. 5239 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING THE ALLOCATION OF CASH-IN-LIEU OF PARKLAND DEDICATION FUNDS FOR INTERPRETIVE SIGNAGE WITHIN CITY OF BOZEMAN PARKS
WHEREAS, the Gallatin Watershed Council has submitted an application for the use of
cash-in-lieu of parkland dedication funds to create interpretive signage illustrating various aspects
of watershed health for the City of Bozeman Parks; and
WHEREAS, the current balance within the city-wide cash-in-lieu of parkland
dedication fund is $1,083,444.98 per Finance Department and Parks Division records; and
WHEREAS, Section 38.27.030 (F.)(1.) of the Bozeman Municipal Code, (“Cash
Donation in lieu of Land Dedication”) specifies criteria for which these funds may be utilized; and
WHEREAS, the Recreation and Parks Advisory Board at their regular meeting of
November 12, 2020 unanimously passed a motion recommending that the Commission approve
the allocation of $28,380 from the cash-in-lieu of parkland dedication account to the 2020 Gallatin
Watershed Coalition Interpretive Signage project;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana,
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Section 1 – Municipal Code Reference
In accordance with Section 38.420.030.F. of the Bozeman Municipal Code, the source
of cash-in-lieu of parkland dedication funding is appropriate for the items outlined in the 2020
Gallatin Watershed Council Cash-in-lieu of Parkland Application; and
Section 2 – Funding Authorization
The allocation of $28,380 from the cash-in-lieu of parkland dedication account is hereby
approved for the 2020 Gallatin Watershed Council Cash-in-lieu of Parkland Application.
PASSED AND APPROVED by the City Commission of the City of Bozeman,
Montana, at a regular session thereof held on the ___________day of _______________, 2020.
___________________________________
CYNDI ANDRUS
Mayor ATTEST:
________________________________________ MIKE MAAS City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN City Attorney
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CASH-IN-LIEU of PARKLAND FUNDING APPLICATION
Please complete all sections of the application. Attach additional pages as necessary. Contact Addi
Jadin, Parks Planner and Development Manager, for assistance with supplemental requirements or any
questions (ajadin@bozeman.net or 582-2908).
Park Name(s): _______________________________________________________________________
Name of
Project: _____________________________________________________________________________
Location of project within the park and nearest cross-streets: __________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Applicant
(Organization):_______________________________________________________________________
Primary Contact: _____________________________________________________________________
Phone: ____________________________
Email: _____________________________
Mailing Address: ______________________________________________________________________
Cash-in-lieu amount requested:___________________________
Match to be provided by applicant (if applicable): ___________________ cash _____________________in-kind
Please provide a brief description of the project. Describe existing conditions in the park, proposed improvements,
why they are needed, and a desired time frame for completion.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
(see submittal requirements on the next page)
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Submittal Requirements – Attachments
1) Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’ feet or
larger scale as well as existing features in the area of the park.
2) Copy of the current park master plan with location of proposed features indicated (contact
the Parks Planner and Development Manager for existing master plan).
3) Describe the process utilized for obtaining public input and support for the project (HOA
meetings, neighborhood survey, etc.).
4) Details or manufacturer cut sheets of the proposed site improvements.
5) Basic cost estimate for purchased items and installation costs.
6) If applicable, describe in detail how all in-kind contributions will be provided as applicable
(matching volunteer labor, donated items, etc.).
7) Describe how the project relates to the goals and stated needs of the City’s Park,
Recreation, Open Space, and Trails Plan.
8) Describe the development project source(s) of cash-in-lieu (contact the Parks Planner and
Development Manager prior to application).
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
Description of the project.
Purpose:
The Gallatin Watershed Council is requesting Cash-in-Lieu (CIL) of parkland funding for the
development, design and installation of five interpretive sign panels focused on watershed
health. These first signs will be developed as prototypes for GWC’s anticipated city-wide
educational signage installation. Replicable watershed educational signage will enhance visitor
learning and cumulatively foster a greater appreciation for watershed connectivity and local
conservation.
Background & Partner Information:
The Gallatin Watershed Council (GWC) is a 501(c)3 nonprofit organization founded in 2004,
with a Board of Directors representing a variety of stakeholders in the Lower Gallatin
Watershed. GWC conducts watershed stewardship education and outreach through their
Gallatin Watershed Stewards program. Holly Hill serves as the Executive Director and Brooke
Helstrom serves as the Big Sky Watershed Corps Member. Both Holly and Brooke will be
responsible for managing the tasks included in this proposal.
In January 2020, Addi Jadin, the Parks Planning and Development Manager for the City of
Bozeman, approached GWC to discuss the potential of allocating CIL of parkland funding to
water related causes. After brainstorming, together we came up with the idea for a cohesive
educational signage project focused on watershed health using CIL of parkland funding.
GWC then connected with artist and educator Katie Christiansen who has agreed to assist
GWC with design and digitization services for the signage project. From 2018-2019, Katie was
funded through a National Endowment for the Arts grant to develop comprehensive interpretive
resources at the Trust for Public Land’s 60-acre Story Mill Community Park in Bozeman, MT,
receiving the 2019 Bold Bozeman award from the Bozeman Beautification Advisory Board.
Katie’s intricate watercolor technique creates ecologically-accurate and animated portraits
depicting natural and cultural heritage elements. Katie’s design partner, Townshend Collective
(TC), is a Bozeman-based company that specializes in branding and digital design. Both Katie
and TC will provide a skill and aesthetic identity crucial to the creation of vibrant and high-quality
interpretive signage.
GWC also connected with Dr. Adam Sigler of MSU Extension Water Quality. Adam has
extensive background in watershed science and education in the greater Bozeman area. Adam
has received match funding from DEQ to assist in developing an online interface component of
the signage. These prototypes will include an interactive QR code that will connect sign content
with actionable stewardship, acting as an extension of GWC’s Gallatin Watershed Stewards
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
program. The QR code will lead to an online landing page where the user can interact with and
find data sets and action items relevant to each content block.
Project Need
As parkland within new development is frequently adjacent to watercourses, City staff identified
the need to develop a comprehensive sign design rather than having signage created on a
development-by-development basis. GWC intends to implement a program for installing up to
25 site-specific interpretive signs that each encapsulate one of five themes: canal/ditches,
monitoring locations, underground streams and groundwater, drinking
water/wastewater/stormwater, and wetlands. The proposed panels outlined in this application
will serve as the first replicable signs within this larger program.
The applicant’s hope is for installation of educational signage to begin as a suggestion made by
Parks staff to developers who are planning to include watercourses, setbacks, etc. into their
larger park plans. Eventually, these prototypes may become a standard requirement for new
development and will be integrated into the master plan for the entire parks district.
Project Objectives & Tasks
OBJECTIVE: Design, print and install five prototype signs and accompanying online interface
system. The resulting interpretative signs will be made available through licensing for replication
up to 25 times through GWC’s anticipated regional interpretive program. The content of the
signs will be pedagogically grounded, relevant, inclusive, accurate, and accessible to diverse
multi-generational and multi- cultural audiences.
OUTCOMES:
1.Five setting-specific interpretive sign panels on identified overarching watershed themes,
size not to exceed 1,200 sq. in (e.g. 30” x 40”), to cover the following topics:
a.Water quality
b.Water quantity
c.Gallatin Watershed Stewards
d.Community values
2.Accompanying online interface
Task 1: Project Management & Communications
-Project Management: GWC will coordinate contracting with Katie and TC, manage all
stakeholders and engage in the design review process. Print & Installation Management:
GWC will coordinate with the GWC-contracted sign manufacturer on panel printing
according to sign and panel design plans. Upon completion of final design, GWC will
provide files to the sign manufacturer and will oversee panel print and installation
management with the sign manufacturer and City of Bozeman Parks and Recreation
staff (GWC Staff Time: 15 hours/sign x 5 signs @ $40/hr= $3000).
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
-TC will engage in meetings, calls and emails with GWC and Katie regarding Panel
Design and edits (TC Staff Time: 12 hours @$95/hr= $1,140).
-Katie will engage with GWC and TC regarding Panel Design (Katie’s Time: 5hrs @
$60/hr= $300).
Task 2: Development of corresponding online interface coordinated by MSU Extension
Water Quality ($700 in match funding)
Task 3: Content Development
-Development of content and text aligned with interpretive best practices, identification of
flora and fauna for Katie to illustrate, securing photographs and photo releases for use
on panel, all for review and approval by City of Bozeman Park and Recreation staff
(GWC Staff Time: 5 hours/sign x 5 signs @ $40/hr= $1,000).
Task 4: Panel Illustration & Design
-Establishment of Aesthetic Identity System. Development of these initial panels will
require design planning in order to ensure that the design created will be scalable.
Overall panel design will be given particular attention through establishment of a
cohesive aesthetic identity system. Once established, these design and content “rules”
will serve to inform and direct development of all future panels (TC Staff Time: 10hrs @
$95/hr= $950).
-Illustration and digitization of original illustrations (Katie's Time: 5 illustrations/panel x 5
signs @ $470/illustration= $11,750).
-Panel Design. TC will coordinate directly with GWC on accessing content and will
engage in 2 rounds of reviews (TC Staff Time: $1,235/sign x 5 signs= $6,175).
-File prep (TC Staff Time: 3hrs @ $95/hr= $285).
Task 5: Fabrication and Installation (Sign Manufacturer Cost: $2,000 per sign x 5 signs=
$10,000)
Timeframe for Tasks 1-4: January 2021 - April 2021
Timeframe for Task 5 : April 2021-July 2021
Proposed Park Improvements and City Benefit:
Through its creation of comprehensive signage to be installed on new development properties,
this project leverages a unique opportunity to combine public and private interests. The design
of the signs will be universally applicable to all new developments in the City, allowing future
developers to seamlessly and efficiently integrate educational signage into their park plans.
The prototype signs will act as a permanent park improvement by adding educational value to
Bozeman’s residents, visitors and employees Through illustrative content blocks, action items
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
and a QR code, these first prototype signs will give viewers the knowledge needed to address
the watershed quality and quantity issues of the Gallatin Valley, aiding in the creation of next
generation watershed stewards.
The educational signage will help foster an appreciation for the viewer’s place within the
watershed community and prompt the viewer to consider the implications of peri-urban
development on wetland functions. Land use changes from agriculture to urban development
will have major impacts on the water resources of the Lower Gallatin. Bozeman has an
increasing influx of new community members, many of which may be unfamiliar with the
ecological limitations of living in a headwaters watershed in a semi-arid environment. Cohesive
education signage throughout the City of Bozeman will directly address this lack of public
understanding through a coordinated effort to improve watershed awareness and stewardship.
Replicable Signage and Cost Analysis for up to 25 signs
Funding sources for this project beyond the first five prototype signs will be drawn from a
multiple of stakeholders, mainly from developers. The development of the aesthetic identity
system and the initial panel proposals in this application will reduce development cost of
additional signs with the same themes.
Katie will charge a flat $1000 licensing fee for the replication of any developed sign for a new
location. To ensure the replicated signs are site-specific, Katie will be available to create limited
new content (e.g. rewriting one block of text), update the panel file accordingly, and coordinate
with sign fabricator.
Thank you to the Recreation and Parks Advisory Board and City Staff for considering this
application.
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
Submittal Requirements
1). Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’
feet or larger scale as well as existing features in the area of the park. TBD.
2. Copy of the current park master plan with location of proposed features indicated
(contact the Parks Planning and Development Manager for existing master plan). Park
Planning and Development Manager will ensure compliance with Park Master Plan.
3. Describe the process utilized for obtaining public input and support for the project
(HOA meetings, neighborhood survey, etc.). Public input on the design and content of the
signage will be gathered through up to 5 stakeholder interviews conducted by GWC. The
interviews will help to ensure alignment of important topics and content, narrative goals and
sensitivities, and regional messaging. GWC will work with GWC’s community partners: the
Gallatin Local Water Quality District, The City’s Water Team, which includes staff from Parks
and Recreation, the Center for Large Landscape Design, MSU Department of Civil Engineering,
the Gallatin Valley Land Trust and ProjectWET to design wetland-themed signs. Parks and Rec
staff will coordinate with the Recreation and Parks Advisory Board Master Plan Committee.
4. Details or manufacturer cut sheets of the proposed site improvements. Signage similar
in size and appearance to interpretative signage at Story Mill Community Park. Designs to be
created.
5. Basic cost estimate for purchased items and installation costs. See Budget
spreadsheet.
6. If applicable, describe in detail how all in-kind contributions will be provided (matching
volunteer labor, donated items, etc). GWC staff Holly Hill and Brooke Helstrom will contribute
to GWC's portion of project management and other project tasks via in-kind contribution.
7. Describe how the project relates to the goals and stated needs of the City’s Park,
Recreation, Open Space, and Trails Plan. The proposed signage will act as an educational
compliment to existing green and open space and on new developments. The signs will also
emphasize the importance of open trails and access to trails, as well as foster a sense of
watershed community connectivity. Through its creation of comprehensive signage to be
installed on new development properties, this project both enhances parkland in Bozeman and
combines public and private interests.
The educational signage prototypes will act as an extension of GWC’s Gallatin Watershed
Stewards program and will educate users in the protection of our watershed. As new signs are
developed, the online interface will encourage users to seek out other site locations and
watershed themes, both strengthening the network of Gallatin Watershed Stewards and
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
providing opportunities for families to recreate together. In addition, there is potential to integrate
these watershed signs into a larger interpretative platform via the design and incorporation of
supplementary materials such as a scavenger hunt or Steward Passport. These supplemental
materials will further encourage community members to visit each sign and conduct Watershed
Steward activities.
8. Describe the development project source(s) of cash-in-lieu (contact the Parks Planner
and Development Manager prior to application). GWC and the Bozeman Parks Division
have identified three locations with available CIL funding that would be suitable for the initial
prototype signs: Rose Park, Bronken Park or along the Gallagator Trail near the community
garden. The exact CIL allocation this project will draw from will be coordinated by the Parks
Planner and Development Manager. GWC and the Parks Division will continue to explore other
potential sign locations as new developments occur over time.
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Task Estimate Responsibility
Project Management and Content Development 4000 GWC ($5000 in-kind deducted)
Illustration and Graphic Design 20,600 Artist/Design Team
Sign Fabrication and Installation 10,000 TBD
Signage Subtotal 35,300.00$ ($6920 per sign)
Online Interface 700.00$ MSU Extension
Project Value 36,000.00$
Sponsor Water Conservation Prototype Sign (6,920.00)$ COB Water Conservation
Online Interface (700.00)$ MSU Extension/DEQ Grant
CILP REQUEST 28,380.00$
Panel Design and Licensing Fee 1285 Artist
Content Edits, Project and Print Management 280 GWC
Fabrication and Installation 2000 TBD
Total 3,565.00$
Matching Contributions from Project Partners
Future "Spin-Off" Sign Costs
2020 CILP Budget for 5 Prototype Signs
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EXAMPLE OF ARTIST'S WORK
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