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HomeMy WebLinkAbout12-01-20 City Commission Packet Materials - A2. FY22-26 CIP General Fund Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kristin Donald, Finance Director Anna Rosenberry, Assistant City Manager Jeff Mihelich, City Manager SUBJECT: Presentation of the FY2022 – FY2026 Capital Improvement Plan General Fund MEETING DATE: December 1, 2020 AGENDA ITEM TYPE: Presentation/ Discussion RECOMMENDATION: Listen to presentation, ask questions, and provide comments. STRATEGIC PLAN: The Capital Improvement Plan includes projects that cover many of the Strategic Plan’s Visions and Action Items. BACKGROUND: We are proud to present to you the City of Bozeman, 2022 - 2026 Capital Improvement Plan. This five-year Capital Improvement Plan (CIP) is a commitment to improving and maintaining the City of Bozeman’s facilities, parks and roads to aid in the vision of Bozeman being the most livable place. The staff have taken a lot of time and care in preparing this document. This five-year plan has $206 million in scheduled projects and $192 million unscheduled. The proposed plan can be found on the City’s website Under Finance and select Budget and Financial Reports at (https://www.bozeman.net/Home/ShowDocument?id=10848 ). We will be presenting the highlights on the plan at the following meetings: • 11/24/20- Public Works Funds • 12/1/20- General Fund • 12/8/20- All Other Funds • 12/15/20- Final adoption Resolution 5207- we will include Commission direction from past meetings and the Commission can also amend the plan before approving the resolution Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY22. General Fund During the months of October, November, and December numerous staff meetings have taken place to develop this recommended plan. The program is designed and planned by fund. Within those funds, the method for paying for the project is determined. In the case of more-expensive 159 projects, or where resources are scarce, borrowing may be required and bonds and other funding mechanisms may be used. The CIP is adopted each year, but nothing is actually approved for spending until it is included in an approved budget. In addition, certain funding is not final until approved by voters on an election ballot. The City’s General Fund portion of the CIP contains, by far, the greatest number of capital items and pays for a broad range of departmental needs. The General Fund portion of the plan is made up of numerous departments and contains their projects and equipment purchases. These items are funded through the General fund revenue, which is made up of property taxes, entitlement share, charges for services, and fines and fees. Certain items in the General Fund are planned to be funded by a bonds approved on an election ballot, as well. Timing of voter-based initiatives are highlighted in the earlier Financial Summary as well as the specific projects in the project listing. These have been modified since the last plan and have been expanded as projects and changes have been made to the timing of the bond questions: Tonight we are going to highlight major changes in the plan and these larger bond projects and timing. UNRESOLVED ISSUES: This is the beginning of the CIP process, there are many unresolved issues. We will be identifying and discussing those during this presentation and the CIP workshops and hearings in November and December. ALTERNATIVES: If the Commission would like to make suggestions for changes to the planned CIP Work Sessions, please do so tonight. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY22. 160 Attachments: Summary Section for the General Fund (for project detail please view the document online at https://www.bozeman.net/Home/ShowDocument?id=10848 Report compiled on: 11/15/2020 161   GENERAL FUND FINANCIAL SUMMARY  Financial SummaryCurrent YearFY21 FY22 FY23 FY24 FY25 FY26 UnscheduledProjected Beginning Balance Dedicated to CIP ‐$                      ‐$                          24,138$               279,912$             403,212$             276,849$               Plus:  General Fund Revenues Dedicated to CIP 857,364$             1,281,855$              1,294,674$          1,307,620$          1,320,697$          1,333,904$           ‐$                 Plus: GF Facility  Bond Issue:  GF306 / GF137 / GF238 8,600,000$         Plus:Westside Rec/Library Bond Issue:  GF355  50,000,000         Less:  Scheduled CIP Project Costs (857,364)$            (1,257,717)$             (9,638,900)$         (1,184,320)$         (51,447,060)$       (667,000)$            (2,163,000)$           Projected Year‐End Cash Dedicated to CIP‐$                      24,138$                    279,912$             403,212$             276,849$             943,753$                Assumptions Made for Revenue Estimates: Current YearFY21 FY22 FY23 FY24 FY25 FY26Estimated Annual General Fund Revenues 32,358,963$       32,134,456$           32,455,801$       32,780,359$       33,108,162$       33,439,244$         Estimated Growth in General Fund Revenues 0% 1% 1% 1% 1% 1%Total Estimated General Fund Revenues 32,358,963$       32,455,801$           32,780,359$       33,108,162$       33,439,244$       33,773,636$       Current Revenues Dedicated to CIP % 2.6% 2.6% 3.9% 3.9% 3.9% 3.9%  Plus:  Increase Dedicated to Capital Improvements % 0.0% 1.3% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP* 2.6% 3.9% 3.9% 3.9% 3.9% 3.9%Total Estimated Revenues Dedicated to CIP** 857,364$             1,281,855$              1,294,674$         1,307,620$         1,320,697$         1,333,904$          * Increasing percentage to reflect past adopted budgetsProjectedProjectedCURRENT$(1,257,717)$(9,638,900)$(1,184,320)$(51,447,060)$(667,000)$(2,163,000)FY21 FY22 FY23 FY24 FY25 FY26 UNSCHEDULEDGENERAL FUND  PROJECTS & EQUIPMENT162   GENERAL FUND PROJECT SUMMARY  Project # Project Name FY22 FY23 FY24 FY25 FY26 UnscheduledGF083 CEMETERY BACKHOE         ‐                    120,000            ‐                    ‐                       ‐                       ‐                      GF116 CEMETERY VEHICLE REPLACMENT      ‐                    ‐                    59,000              ‐                       60,000                ‐                      GF252 CEMETERY COLUMBARIUMS     55,000              ‐                    ‐                    60,000                ‐                       ‐                      GF268 SW MT VETERAN'S CEMETERY  ‐                    ‐                    360,000            ‐                       ‐                       ‐                      GF356CEMETERY IRRIGATION SYSTEM ‐                    ‐                    300,000              ‐                       ‐                      55,000              120,000            419,000            360,000              60,000                ‐                      GF337 HIGH DENSITY FILE STORAGE SYSTEM    ‐                    25,000              ‐                    ‐                       ‐                       ‐                      ‐                    25,000              ‐                    ‐                       ‐                       ‐                      GF275 FIBER OPTIC CONDUIT AND VAULTS  40,000              40,000              40,000              40,000                ‐                       ‐                      40,000              40,000              40,000              40,000                ‐                       ‐                      GF157 SENIOR CENTER ELEVATOR    ‐                    ‐                    ‐                    125,000              ‐                       ‐                      GF323 STIFF BUILDING MAIN PARKING LOT 42,717              ‐                    ‐                    ‐                       ‐                       ‐                      GF325 NEW DEPARTMENT VEHICLE    ‐                    37,000              ‐                    ‐                       ‐                       ‐                      GF328 VEHICLE REPLACEMENT       ‐                    37,000              ‐                    ‐                       ‐                       ‐                      GF329 VEHICLE REPLACEMENT      ‐                    ‐                    37,000              ‐                       ‐                       ‐                      GF342NEW VEHICLE‐ TOOLKAT 65,000              ‐                    ‐                    ‐                       ‐                       ‐                      GF343NEW DEPARTMENT VEHICLE    ‐                    37,000              ‐                    ‐                       ‐                       ‐                      GF344NEW DEPARTMENT VEHICLE    ‐                    ‐                    37,000              ‐                       ‐                       ‐                      GF345VEHICLE REPLACEMENT      ‐                    ‐                    ‐                    37,000                ‐                       ‐                      GF346FACILTIY CONDITION INVENTORY ‐                    ‐                    ‐                    75,000                ‐                       ‐                      GF349NEW DEPARTMENT VEHICLE    37,000              ‐                    ‐                    ‐                       ‐                       ‐                      GF352BPSC NEW BUILDING TOOLING 35,000              ‐                    ‐                    ‐                       ‐                       ‐                      GF354BOZEMAN CREEK REACH ASSESSMENT 50,000              ‐                    ‐                    ‐                       ‐                       ‐                      229,717            111,000            74,000              237,000              ‐                       ‐                      FACILITIES MANAGEMENT    Department SubtotalDepartment SubtotalCEMETERY                 Department SubtotalCITY ATTORNEY            Department SubtotalECONOMIC DEVELOPMENT163    Project # Project Name FY22 FY23 FY24 FY25 FY26 UnscheduledGF277ERP REPLACEMENT/UPGRADE ‐                    ‐                    ‐                    ‐                       ‐                       420,000              ‐                    ‐                    ‐                    ‐                       ‐                       420,000              GF305 FIRE STATION 2 RELOCATION ‐                    6,565,000         ‐                    ‐                       ‐                       ‐                      ‐                    6,565,000         ‐                    ‐                       ‐                       ‐                      GF062 PERSONAL COMPUTER (PC) RE 75,000              80,000              65,000              68,000                75,000                ‐                      GF080 CITY‐WIDE SWITCHES&ROUTRS 55,000              55,000              55,000              60,000                60,000                ‐                      GF233 IT VEHICLE REPLACEMENT    26,000              26,000              ‐                    ‐                       ‐                       ‐                      GF265 SERVER REPLACEMENT GF     ‐                    ‐                    85,000              72,000                70,000                ‐                      GF289 SERVER FARM SOFTWARE UPGRADES  ‐                    ‐                    ‐                    ‐                       35,000                ‐                      GF313 POLICE VIDEO EVIDENCE STORAGE ‐                    40,000              ‐                    ‐                       ‐                       ‐                      156,000            201,000            205,000            200,000              240,000              ‐                      GF052 UNMARKED VEHICLE REPLCMNT ‐                    ‐                    ‐                    ‐                       ‐                       100,000              GF053 PATROL CAR & EQUIP RPLCMT 183,000            126,000            126,000            192,000              192,000              640,000              GF292 MOBILE DATA EQUIP         30,000              30,000              35,000              35,000                35,000                175,000              GF293 NON‐PATROL CAR NEW VEHICLES  35,000              ‐                    ‐                    ‐                       ‐                       ‐                      GF294 PATROL CAR ‐ ADDITIONAL   ‐                    ‐                    63,000              ‐                       ‐                       128,000              GF316 POLICE BODY CAMERA SYSTEM 140,000            140,000            140,000            140,000              140,000              700,000              388,000            296,000            364,000            367,000              367,000              1,743,000          GF137 SWIM CENTER ‐ FACILITY    1,100,900         ‐                    ‐                       ‐                       ‐                      GF140 LINDLEY PARKING LOT RESURFACING ‐                    ‐                    82,320              ‐                       ‐                       ‐                      GF209 LINDLEY CENTER FULL UPGRADE     ‐                    350,000            ‐                    ‐                       ‐                       ‐                      GF238 BOGERT POOL RENOVATION    ‐                    580,000            ‐                       ‐                       ‐                      GF300 SMCC GYM FLOOR REPLACEMENT  146,000            ‐                    ‐                    ‐                       ‐                       ‐                      GF301 STORY MANSION EXTERIOR PAINT    73,000              ‐                    ‐                    ‐                       ‐                       ‐                      GF334 SMCC MEETING ROOM  RENOVATION   ‐                    ‐                    ‐                    60,060                ‐                       ‐                      GF336 SMCC oFFICE HVAC SYSTEM   ‐                    ‐                    ‐                    183,000              ‐                       ‐                      GF348REC SOFTWARE 50,000              ‐                    ‐                    ‐                       ‐                       ‐                      GF355WESTSIDE REC & LIBRARY ‐                    250,000            ‐                    50,000,000         ‐                      269,000            2,280,900         82,320              50,243,060         ‐                       ‐                      Department SubtotalFINANCE                  Department SubtotalFIRE                     Department SubtotalINFORMATION TECHNOLOGY   Department SubtotalPOLICE                   Department SubtotalRECREATION               164       Project # Project Name FY22 FY23 FY24 FY25 FY26 UnscheduledGF245 ENERGY PROJECTS‐CH 75,000              ‐                    ‐                    ‐                       ‐                       ‐                      GF353SAFETY CENTER EV STATION 45,000              ‐                    ‐                       ‐                      120,000            ‐                    ‐                    ‐                       ‐                       ‐                      1,257,717     9,638,900     1,184,320     51,447,060    667,000          2,163,000      DEPARTMENTFY22 FY23 FY24 FY25 FY26 UnscheduledCEMETERY                  55,000              120,000            419,000            360,000              60,000                ‐                      CITY ATTORNEY             ‐                    25,000              ‐                    ‐                       ‐                       ‐                      ECONOMIC DEVELOPMENT 40,000              40,000              40,000              40,000                ‐                       ‐                      FACILITIES MANAGEMENT     229,717            111,000            74,000              237,000              ‐                       ‐                      FINANCE                   ‐                    ‐                    ‐                    ‐                       ‐                       420,000              FIRE                      ‐                    6,565,000         ‐                    ‐                       ‐                       ‐                      INFORMATION TECHNOLOGY    156,000            201,000            205,000            200,000              ‐                       ‐                      POLICE                    388,000            296,000            364,000            367,000              ‐                       1,743,000          RECREATION                269,000            2,280,900         82,320              50,243,060         ‐                       ‐                      SUSTAINABILITY 120,000            ‐                    ‐                    ‐                       ‐                       ‐                      TOTAL 1,257,717        9,638,900        1,184,320        51,447,060        667,000             2,163,000         SustainabilityDepartment SubtotalGeneral Fund TotalsGeneral Fund Overall SummaryCurrent Year CIP General Fund165    DEPARTMENTFY22 FY23 FY24 FY25 UnscheduledCEMETERY                  55,000              110,000            412,000            60,000                ‐                      CITY ATTORNEY             ‐                    25,000              ‐                    ‐                       ‐                      ECONOMIC DEVELOPMENT 40,000              40,000              40,000              40,000                ‐                      FACILITIES MANAGEMENT     102,145            35,000              35,000              125,000              150,000              FINANCE                   75,000              ‐                    ‐                    ‐                       420,000              FIRE                      ‐                    4,500,000         ‐                    ‐                       ‐                      INFORMATION TECHNOLOGY    156,000            201,000            205,000            200,000              ‐                      POLICE                    243,000            156,000            294,000            227,000              1,343,000          RECREATION                163,200            443,100            20,151,400      217,200              ‐                      SUSTAINABILITY 75,000              ‐                    ‐                    ‐                       ‐                      TOTAL 909,345           5,510,100        21,137,400     869,200             1,913,000         Prior Year CIP General Fund166 GENERAL FUND DETAIL BACKGROUND The General fund is funded through General fund revenues, which are primarily taxes. In order to continue to make the necessary improvements and equipment purchases, we need to make increased funding available for capital projects in the General Fund.    CAPITAL PLAN SUMMARY Timing of voter‐based initiatives are highlighted in the earlier Financial Summary as well as the specific projects in the project listing. These have been modified since the last plan and have been expanded as projects and changes have been made to the timing of the bond questions: Prior Year Plan Voter Question Bond Projects (FY21‐25) FY23‐ GF305 Fire Station 2 RelocationFY24‐ Aquatics Facilities new and Repairs‐GF137 Swim Center GF238 Bogert GF036 Westside Aquatics‐Recreation CenterCurrent Plan Plan Voter Question Bond Projects (FY22‐FY26)FY 23‐ General Fund Facility Maintenance and Repair‐GF305 Fire Station 2 relocationGF137 Swim Center GF238 Bogert GF209 Lindley CenterFY25‐ GF355 West Side Recreation Center and Library branch Complex167 •General Fund Facility Bond Issuance (Fire Station #2 Relocation – GF305, Aquatics Facility & Projects – GF056 and GF137, Repair and Remodel of Lindley Center GF209) ‐ There have been improvements to our aquatics have been in the plans for many years along with the relocationof Fire Station 2 Strategic plan. The indoor and outdoor are older facilities that need greater improvements to maintain into the future.We have also included a project that appeared on the plan in previous years, to update the Lindley Center. These remodel projects forRecreation are needed to have maintained and safe facilities.  The Fire Station 2 relocation was also recommended in the Fire Master Planand this would address 3.1 c implement the Fire Station Location Plan.  This project is planned for FY23 so we will need to start planningthis spring for a fall FY21 Ballot question.•Westside Recreation Center and Library Branch GF355 – This project would serve the West side of town with a Library and recreation,specifically aquatic facilities. A west side need for aquatics was identified in our last PROST plan in 2012. There are many projects in theplan that encourage and promote active recreation such as the proposed aquatics/recreation center aids in efforts towards 3.4 Active Recreation.  The West side Library branch was highlighted in our Strategic Plan 5.1 a. This slated to have design in FY23 and begin in FY25with voter approval. We have other projects that work towards our strategic plan in the General Fund plan; The plan requests $40,000 a year for fiber optic conduit and vaults, GF275, this is an investment into broadband infrastructure taking a steptowards 2.2 a‐ Identify Commercial/Industrial Infrastructure needs.GF245 has Energy Saving projects for City Hall and GF353 plans for Electrical Vehicle stations at the new Bozeman Public Safety Center helpus work towards Climate Action and strategic vision 6.3.4 Active Recreation is included throughout the Recreation Division with the facilities bond projects above and GF300 Replacing theStorymill Community Center gym floor will allow for more sports to be programed including pickleball, basketball and volleyball. Alongwith the ability to rent out the space when not being programmed.There are projects to further expand facilities to accommodate new staff to have adequate work space in addition to new vehicles, toolsand equipment to aid in the basic services for the City, helping us work towards Strategic Vision 7 High Performance Organization.  Thisincludes annual funding for Police Body cameras as we phase it with other technology being installed at the Bozeman Public Safety Center.168