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HomeMy WebLinkAbout2020 Westlake Park CILP application 1 of 2 CASH-IN-LIEU of PARKLAND FUNDING APPLICATION Please complete all sections of the application. Attach additional pages as necessary. Contact Addi Jadin, Parks Planner and Development Manager, for assistance with supplemental requirements or any questions (ajadin@bozeman.net or 582-2908). Park Name(s): _______Westlake Park_____________________________________________________ Name of Project: ____2020 Westlake Park CILP Application________________________________________ Location of project within the park and nearest cross-streets: Improvements throughout park which is located at the southeast corner of N. 5th Avenue and E. Tamarack Streets_________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Applicant (Organization): Gallatin Valley BMX and SouthWest Montana Mountain Bike Association Primary Contact: Maggie Svaldi, President, GVBMX; Richard Hayes, SWMMBA Phone: 406-209-3380 (Maggie); 970-333-9761 (Richard) Email: maggiesvaldi@hotmail.com; richard@southwestmontanamba.org Mailing Address: NA Cash-in-lieu amount requested: $193,500 Match to be provided by applicant (if applicable): ___________________ cash __$86,030___in-kind Please provide a brief description of the project. Describe existing conditions in the park, proposed improvements, why they are needed, and a desired time frame for completion. _see Application and staff memo ________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ (see submittal requirements on the next page) 2 of 2 Submittal Requirements – Attachments 1) Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’ feet or larger scale as well as existing features in the area of the park. See Amended Master Plan Documentation provided by Parks Division. 2) Copy of the current park master plan with location of proposed features indicated (contact the Parks Planner and Development Manager for existing master plan). See Amended Master Plan Documentation provided by Parks Division. 3) Describe the process utilized for obtaining public input and support for the project (HOA meetings, neighborhood survey, etc.) Prior Master Plan Process utilized neighborhood meetings and surveys; amendment is the result of user group meetings and neighborhood residents/volunteers 4) Details or manufacturer cut sheets of the proposed site improvements. TBD. Site Plan and details to be assembled by design firm. 5) Basic cost estimate for purchased items and installation costs. See detailed budget reports in application 6) If applicable, describe in detail how all in-kind contributions will be provided as applicable (matching volunteer labor, donated items, etc.). See detailed budget reports and narrative 7) Describe how the project relates to the goals and stated needs of the City’s Park, Recreation, Open Space, and Trails Plan. See staff memo. 8) Describe the development project source(s) of cash-in-lieu (contact the Parks Planner and Development Manager prior to application). See staff memo. Westlake BMX Park Phase One Proposal Overview: Westlake BMX Park was created in 1973 as part of the Westlake’s Fourth Subdivision to the City of Bozeman. The 5.9-acre park is located on the southwest corner of North Fifth Avenue and West Tamarack Street and is within the Midtown Urban Renewal District. The District Plan adopted in November 2015 identified the park as an opportunity to further enhance public activity centers within the Midtown Area. There are multiple user groups engaged in activities in the park, with the largest being Gallatin Valley BMX (GVBMX). Additional user groups in the park include SouthWest Montana Mountain Bike Association (SWMMBA), a community garden site managed by the Recreation Division, and the Children’s Memorial Garden, originally installed by volunteers, and currently overseen by Compassionate Friends. Since May 1981, Gallatin Valley Bmx has been building and improving the BMX course, working alongside the city to maintain and enhance the park, and provided a program with substantial growth for families in the community. GVBMX maintains a BMX course that is sanctioned by the American Bicycle Association. The course is open to the public to enjoy during non-race times and is solely maintained by volunteer efforts. They have a user agreement with the Parks Department, which includes an annual fee paid to the City of Bozeman for use of the park. Gallatin Valley BMX is a nonprofit organization guided by a volunteer Board of Directors whose children actively participate in the local BMX program. All improvements and maintenance for the BMX course and park over the years have been sustained through volunteer efforts, fundraising, community support, and in-kind donations. Over the last 39 years Gallatin Valley BMX volunteers have put in thousands of hours each year to keep the track and park a clean, safe, and inviting place for families in the entire valley. The continual yearly growth to their bicycle program as well as their commitment to the community make GVBMX an indispensable asset to the park, community, culture, and the City of Bozeman as a whole. Over the years they have had the privilege to host events that draw participants from all over the North West Region which has greatly contributed to Bozeman’s economic growth. In addition to a successful bicycle program they also provide a reading program for school-age children across the valley and are working towards introducing a STEM program into schools as well. Southwest Montana Mountain Bike Association, formerly “The Dirt Concern,” represents mountain bikers in southwest Montana and has about 2000 members. The group has had an established presence in Westlake Park since the early 2000’s. Averaging around 400 volunteer hours a year, SWMMBA has logged over 1600 hours since SWMMBA took the lead on the project in 2016. With ever increasing popularity, Westlake BMX Park has made a mark on the community and surrounding areas by being the only city park that provides for freestyle and BMX biking. With two dedicated user groups (GVBMX, SWMMBA) Westlake park has become the best bicycle specific park in the state of Montana and has the potential to set a precedent for other cities in Montana. Over the course of the past 5 years, SWMMBA has located and delivered around 1800 cubic yards of clay dirt to the site to improve and expand the dirt jump set. This has improved the rideability, progression and all-around quality of the dirt jumps and is no doubt the best public dirt jump set in the state. The adjacent road construction project on Aspen and 5th has allowed us to stockpile enough additional material to regrade the park and improve the future dirt jump build.With Covid-19, the demand for expanding the park has become even more apparent. Now, every day of dry weather sees a steady flow of bikers using the dirt jumps and spectators watching from the hill to the east. Expanding the start hill would help the park serve more people and also allow them to keep more distance. Because of the special features in Westlake Park, it is more of a destination and community center for those who are otherwise just out for a walk. Westlake BMX Park user groups are applying for a $198,870 Cash-in-lieu of Parkland Grant to help implement phase 1 of the park master plan. The conceptual master plan was adopted in 2017 and is being amended along with this application. Describe existing conditions in the park: Currently, the dirt jump course has been cut into with the implementation of the back-in angle parking along 5th ave. and will need to be repaired. The open green space on the south side of the park is in need of a new irrigation system to effectively water and promote growth. The bleachers in the park are falling apart and are in need of replacement. The announcers booth is dilapidated. The BMX course start gate technology is outdated and in need of constant maintenance and repair. The north side of the park has been neglected for many years and is in need of a complete reconstruction. There are multiple grade variances throughout the North side of the park and the lower lot space, (used for a “dump zone” over the years), becomes a mud pit during the rainy season. There is a small irrigation zone on the North East section of the park which is maintained by the city parks division. There is no known irrigation system or zones throughout the rest of the north side of the park. There are multiple piles of construction debris and miscellaneous items that have been dumped into the park over the years. Currently there is a large stockpile of material from the 5th Ave. construction project that will be used in part to carry out phase 1 projects. The Children's Memorial Garden is in the North East corner of the park and is in the process of being revamped and brought back to life. Proposed Improvements: Safety Gate​:​ The start gate technology to the BMX Course is outdated and in need of constant repair to remain functional. Pro-Start Safety gates are equipped with the newest safety technology and promote a quiet rolling barrel gate. This enhancement to the track will not only provide a safer option but also drastically reduce the noise pollution to the surrounding community. In order to install this new gate some structural changes will need to be made to the existing start hill on the track. This improvement will not only benefit the surrounding community by reducing the noise pollution in the area but will also benefit the Bozeman community as a whole by enhancing the safety standards on the track. Funding to be requested from Midtown URD Bleachers:​ With the current growth of the BMX program in the park and projected growth for the next few years, additional seating and the availability to provide ample distancing in seating is needed. Aluminum frame bleachers with chain link guardrails and double floor boards will provide additional seating and meet safety standards. Concrete Work: ​Concrete bleacher pads will allow for a stable surface for the spectator bleachers and cut down on the ground maintenance. Concrete slabs for the staging area and to extend the existing sidewalk the full length of the fence as well. This surface work will provide for ease of bike traffic up to the start hill and cut down on the overall maintenance due to mud and erosion. Irrigation/Landscaping: ​The entire southside of the park is in need of a full irrigation/sprinkler system overhaul. The existing irrigation is non-functional and as a result of this the once beautiful grassy lawn has died. Cost reflected is to re-evaluate zones and install a new irrigation system for the south side of the park. Remaining funds will be used to seed the lawn and any landscaping efforts that may need to be done to return it to lush “green space” in the park. Shade Structures:​ There is a prevalent need for adequate shaded areas on the South Side of the park. Proposed amount will be used to provide shade structures for the BMX course start area and for the staging area. These two spaces are identified as high use areas and would greatly benefit from shade in the higher summer temperatures. Announcer Booth: ​The current structure has been a staple of Westlake BMX Park and the BMX program. Over the years through the generous help and support of our community volunteers we have maintained and repaired any damage to this structure. With climate, general wear and tear, and many years of use it is time to replace this structure. The proposed amount will cover permits required to build a new structure, materials, and any electrical work that will need to be completed. All labor for the new booth will be covered by GVBMX Volunteers. Soil Tac for the BMX Track: ​As the years pass we are actively seeking ways to improve the BMX Course for the bicycle community as a whole. This last year GVBMX purchased and applied this liquid adhesive to the surface of the track to try out the effectiveness and sustainability of this process and application. The initial track prep and application was carried out by all volunteer efforts from the BMX community and produced over 300 volunteer hours that weekend alone. The overall results for the season concluded that applying this adhesive to the surface allowed for less damage to the track surface (resulting in less maintenance), less environmental impact (minimizing storm water run off), quicker drying times when it does rain (allowing for more public accessibility to enjoy the track), and a consistent track surface throughout the season (improved riding surface for overall community use). Funding to be requested from Midtown URD BMX Track Drainage:​ ​The current track drainage needs to be revamped and upgraded. These funds will allow for the repair of the current drainage system and upgrades/ re-constructing of areas as needed. Site Plan Application: ​This will be contracted through Sanderson Stewart by the city parks division and will include the following scope of work: ~Design site improvements anticipated to consist of revisions to the pump track, irrigation and some minor landscape improvements, along with civil documents to prepare a Site Plan Application package. ~Existing Conditions Plan- Topographic Survey Sheet ~Provide landscape design to consist of reseeding of construction disturbance, some small landscape improvements along the revised pump track and North 5th Ave., grading and an updated irrigation plan (moving existing lines/main/valves and heads) for Site Plan Submittal ~Provide Civil grading and StormWater Plans for Site Plan review and approval ~Prepare Site Plan Application Checklist and supporting documents ~Opinion of probable cost for Phase 1 Improvements Utilities on the North Side of the park:​ Removal of the existing power line, installation of a new electric line, and water line installation. Storm Drain for the North side of the Park: ​Proposed amount for an engineered storm drain. Dirt Equipment Rental: ​Machine and power screen rental to strip the existing dirt for the Dirt jump course. Irrigation/Landscape for the North side of the Park: ​Design and install irrigation zones and sprinklers to the entire North side of the park. Any additional funds will be used to seed and for any landscaping to cultivate open green space on the North side of the park. Trees:​ ​Proposed amount to add 20 total trees to the park including boulevard trees along the North and West perimeters of the park. Start Hill/ Stramp for the Dirt Jump Course:​ ​An engineered design for a new start hill possibly consisting of a combination of stairs and ramp features. The versatility of this feature will allow for a contemporary start hill for the jump course as well as provide additional opportunity for spectator seating. The specific details for this feature will be completed with the Site Plan process in collaboration with Sanderson Stewart. The proposed cost estimate may fluctuate depending on the materials and final design decided upon. $20K requested from CILP; additional to be requested from Midtown URD Labor: ​An additional amount is proposed for the labor to strip the existing dirt jump clay and to Re Grade the surface area on the North Side of the park. This labor will be contracted out through the City Parks Division. Gallatin Valley BMX Phase 1 Scope of work and Cost Estimates All estimates show material and specialized labor costs. All non-specialized labor will be covered by GVBMX In-Kind volunteer hours. Safety Gate and Surface Work- $60,000 ProStart Safety Gate and Installation- $30,000 Surface and Concrete work to fit the Safety Gate-$30,000 ~Tear out, dirt work, underground drainage, and electrical work. Concrete Work- staging area and bleacher pads-$14,000 30x21 slab 4”thick with 8”edge-$3,055.50 11x45 slab with 8”edge $2,400.75 8x10 6” thick-$640.00 5x44 sidewalk-$1,045.00 5x69 sidewalk-$1,638.75 Excavation, gravel, and misc.-$5,220 Irrigation/landscaping- $15,000 ~re-design and install irrigation zones for the South side of the park to accommodate the changes over the years and to provide working sprinklers to promote grass and green space. If allotted in the budget we will add in seeding the space as well. Shade Structures-$7,000 ​ ~Shade poles-2,½”x2,½”x120”- 6”x4” Base Plates with 1”holes-Penetrol Finish- $3,500 ~Montana Canvas Custom Shade Tarps- $3,500 ~21’x30’ shade cloth material with D-Ring along edges 2”vinyl band reinforcement around edges. ~individual triangles 20’x10’ band edges and reinforce D-Rings *installation and labor will be covered by GVBMX In-Kind volunteer hours. -Estimated labor hours 6hrs@65/hr= $390 Announcer Booth-$5,000 Materials, permits, and electrical *non-specialized labor and tear down of the existing structure will be covered by GVBMX In-Kind volunteer hours. -Estimated minimum labor hours 80hrs@ $65/hr=$5,200 Midtown Request Midtown Request Soil Tac- Liquid Adhesive for the BMX Track-$6,400 Liquid Adhesive to protect the integrity of the surface of the track. Applying this layer to the surface cuts down on track maintenance and allows the course to be open and rideable throughout climate changes. Cost reflects materials to coat the course for a minimum of 2 years. * Application and labor will be covered by GVBMX In-Kind Volunteer hours. -Estimated labor for initial track prep 100 hrs @$65/hr = $6,500 -Estimated labor for application of the adhesive 8-10hrs @$65/hr=$520-$650 **Initial track prep will be an annual need and any additional application that may be needed due to extreme weather conditions will accrue additional in-kind hours. Total minimum projected in-kind= $7,150 + any additional application BMX Track Drainage-$9,000 Equipment mobilization, 60 yards of screened rock for slab prep, equipment time and labor for slap prep, repair area drains allowance, drain tile and fabric allowance, 20 yards of screened rock for drains. *Any additional non-specialized labor will be covered by GVBMX In-Kind volunteer hours. -Estimated minimum in-kind labor 30 hrs @$65/hr =$1,950 Bleachers-$10,000 Aluminum frame bleachers with chain link guard rail and double floor board. *Assistance unloading and any assembly required will be covered by GVBMX In-Kind Volunteer hours. -Estimated minimum labor hrs 2 hrs@ $65/hr= $130 Overall Phase 1 GVBMX Projects Total=$126,400 In-Kind minimum labor contribution:$47,320 -Known minimum project estimates= $14,820 -Supervision of projects, time put into developing bids, project plans, organizing volunteer efforts, meetings to coordinate with city parks, etc.- minimum of 500hrs including time spent and projected time throughout the duration of carrying out phase 1.= $32,500 CILP REQUEST: $59,400 INTEGRATED TRAIL LABP.O. BOX 24BOZEMAN, MT 59771integratedtraillab@gmail.comintegratedtraillab.com To:The City of Bozeman Parks & Rec/ Addi Jadin PO Box 1230. Bozeman, MT 59771 (406) 582-2908 South West Montana Mountain Bike Association PO BOX 1855. Bozeman, MT 59771 (406) 219-4032 Phase 1 Infrastructure changes and improvements include but are not limited to the following materials and costs listed below. Phase 1 changes and improvements are mandatory to construction before starting Phase 2 improvements. Attached are material cost estimates and schematic drawing, of completed construction. All work shall be completed in a workmanlike manner, in accordance with standard industry practices and manufacturers’ instructions. Any deviation or alteration from the below specifications that involve extra costs will be completed only upon executing a written change order, and will require extra charges and time to complete, beyond this estimate. InfrasTrucTure changes/ImprovEmenTs AS LISTED BELOW PHASE 1 ITem DescrIpTIon unITs of measure esTImaTeD quanTITy unIT prIce lIne ToTal 1 Cap existing power Line $2500.00 2 Strip Existing Dirt Jump Clay/ Re Grade (Labor)HR 160 $65.00 $10,400.00 3 Machine Rental Month 1 $11,600.00 $11,600.00 4 Power Screen Rental Month 1 $9,000.00 $9,000.00 5 Start Hill Lump Sum 2 $20,000.00 6 Water Line Installation Ft 50’$50.00 $2,500.00 7 Electric Line Installation Ft 50’$50.00 $2,500.00 8 Irrigation Lump Sum 1 $15,000.00 $15,000.00 9 Engineered Storm Drain Lump Sum 1 $8,000.00 $20,000.00 10 Trees EA 20 $500.00 $10,000.00 ToTal $103,500 ESTIMATE Oct 13, 2020V. 3 Phase 1 20,000 SCALE: NADRAWING BY: Richard Hayes DATE: 10/13/2020NOTES: Conceptual design shown. Final trail alignment, pump track sizes and locations will be determined on site and will engage the natural environment. TITLE: Dirt Jump Park Improvments Version 2 Phase 1 Westlake Bike Park 5TH & Tamarack St Bozeman, MT 59715 NEW STREET TREES ENGINERED STORM WATER DRAIN ON SITE STORM WATER STORAGE/ BIOSWALE WESTLAKE DIRT JUMP INFRASTRUCTURE IMPROVEMENTS: PHASE 1 INSTALL NEW WATER & ELECTRIC HOOKUP REMOVE EXISTING BURIED POWER LINES EXISTING DIRT JUMP FOOTPRINT PROPOSED DIRT JUMP FOOTPRINT STRAMP STARTHILL INFRASTRUCTURE EXAMPLES: STRAMP STARTHILL ENGINERED STORM WATER DRAIN STORM WATER STORAGE / BIOSWALE 45’ BMX OFFSET STRAMP STARTHILL