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Home My WebLink About10-20-20 City Commission Packet Materials - C10. Res 5232 Auth CO2 for Stiff Building Remodel Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Jon Henderson, Strategic Services Director SUBJECT: Resolution 5232 for Change Order #2 for the Alfred M. Stiff Professional Building Remodel MEETING DATE: October 20, 2020 MEETING TYPE Consent RECOMMENDATION: Approve Resolution 5232 for Change Order #2 for the Alfred M. Stiff Professional Building Remodel. BACKGROUND: On January 27th, 2020 the City Commission approved a Construction Agreement with Lutey Construction for the renovation of the Alfred M. Stiff Professional Building. This project includes the following goals: • Improve customer service through a single point of contact (between Planning, Building, and Public Works Administration) • Expand office space to accommodate future staffing needs (for the next 3-5 years) • Increase safety by isolating office areas from public access (including ADA compliance) Change Order #2 includes additional work related to the main floor restrooms, building signage, painting for basement hallways, and other minor items associated with a variety of construction elements throughout the project. There are no changes to the project schedule as a result of this change order. All work associated with this project is anticipated to be completed by the end of the calendar year. UNRESOLVED ISSUES: None. FISCAL EFFECTS: Contingency funds will cover the increase of $29,211 to the overall cost of the project. No additional funding or budget amendments are needed at this time. ALTERNATIVES: As suggested by the City Commission. 252 Report Compiled on: 10/13/20 Attachments: Resolution 5232 Change Order #2 253 Version April 2020 RESOLUTION 5232 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION / MODIFICATION OF CONTRACT WITH LUTEY CONSTRUCTION BOZEMAN, MONTANA. WHEREAS, the City Commission did, on the 27th day of January, 2020, authorize a Construction Agreement for the Alfred M. Stiff Professional Building remodel, to Lutey Construction Bozeman, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Lutey Construction, as contained in the Change Order 2, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. 254 Version April 2020 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the _____ day of ________, 20____. ___________________________________ CYNDY ANDRUS Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 255 LUTEY CONSTRUCTION - THE CRAFTSMAN, INC. 420 South 13th Bozeman, MT 59715 CONTRACT CHANGE ORDER Project Name: Project No:19-022 Location: Chg. Order No.:2 Contractor: Date:9/26/2020 Address: Phone:406.587.8892 The Contractor is hereby directed to make the following changes in the Contract: Item No.(Indicate Add or Deduct) 20 ADD 21 ADD 22 ADD 23 ADD 24 ADD 25 ADD 26 ADD 27 ADD DESCRIPTION/UNIT/BREAKDOWN/UNIT COSTS COST City of Bozmean Stiff Professional Building Remodel 20 East Olive, Bozeman MT 59715 Lutey Construction-The Craftsman, Inc. 420 South 13th Bozeman, MT 59715 CE-20 Additional IT and Electrical Outlets on 1st Floor 6.97 CE-21 Remodel 1st floor Men's Restroom 2,003.00 597.00 OH&P (15%) 89.55 Bonding (1.5%) 10.30 Tax of 1% CE-22 Remodel 1st floor Women's Restroom 2,679.00 OH&P (15%) 401.85 300.45 Bonding (1.5%) 34.55 Tax of 1% 23.38 OH&P (15%) OH&P (15%) 69.30 Bonding (1.5%) 7.97 Tax of 1% 5.39 Tax of 1% 4.02 CE-24 RFI 13 Relocate restroom heaters 462.00 CE-23 RFI 12 Resize return air shafts 344.00 OH&P (15%) 51.60 Bonding (1.5%) 5.93 Bonding (1.5%) 46.21 Tax of 1% 31.27 Tax of 1% 8.84 CE-26 RFI 15 Modify Mechanical chase Room 102 and 102C 353.00 OH&P (15%) 52.95 CE-25 RFI 14 Wrap steel columns 757.00 OH&P (15%) 113.55 Bonding (1.5%) 13.06 CE-27 RFI 16 Resize ductwork and coil RH-9 2,461.00 OH&P (15%) 369.15 Bonding (1.5%) 42.45 Bonding (1.5%) 6.09 Tax of 1% 4.12 Tax of 1% 28.73 256 28 ADD 29 ADD 30 ADD 31 ADD 32 ADD 33 ADD 34 ADD 35 ADD 36 DEDUCT 37 ADD 38 ADD Bonding (1.5%) 3.28 Tax of 1% 2.22 CE-29 Drywall and fire tape elevator shaft and stairwells 1st floor 962.00 CE-28 Extend drywall Men's Restroom 117 190.00 OH&P (15%) 28.50 CE-30 Paint South Entrance Ceiling 192.00 OH&P (15%) 28.80 Bonding (1.5%) 3.31 OH&P (15%) 144.30 Bonding (1.5%) 16.59 Tax of 1% 11.23 Bonding (1.5%) 11.57 Tax of 1% 7.83 CE-32 Additional Floor Prep 1st Floor 2,240.00 Tax of 1% 2.24 CE-31 Modify Parking Lot entrance and sidewalk 671.00 OH&P (15%) 100.65 600.00 OH&P (15%) 90.00 Bonding (1.5%) 10.35 OH&P (15%) 336.00 Bonding (1.5%) 38.64 Tax of 1% 26.15 CE-33 Add metal at 1st floor entry vestibule storefronts 3.07 Tax of 1% 2.08 CE-36 Credit Vestibule glass frosting -1,200.00 Tax of 1% 7.00 CE-34 Install Owner provided furnishing 1st floor 178.00 OH&P (15%) 26.70 CE-35 Replace door and frame Room 109 149.00 OH&P (15%) 22.35 Bonding (1.5%) 2.57 Tax of 1% 1.74 Bonding (1.5%) 393.00 OH&P (15%) 58.95 Bonding (1.5%) 6.78 OH&P (15%) -180.00 Bonding (1.5%) -20.70 Tax of 1% -14.01 CE-37 Build soffit around cooling lines in Room 002B Tax of 1% 4.59 CE-38 Patch basement holes in ceiling and walls 340.00 OH&P (15%) 51.00 Bonding (1.5%) 5.87 257 39 ADD 40 ADD 41 ADD 42 ADD 43 ADD (Company) (Signature) (Date) (Company) (Signature) (Date) Owner: (Signature) (Date) Contractor certifes and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, assocaited with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein repesents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. $29,211 Change In Contract Duration/Time By This Change Order: (No Change) (Increase) (Decrease) BY 0 CALENDAR DAYS Overhead & Profit @ 15% = TOTAL COST (This Change Order Only) = $25,494SUBTOTAL (Labor & Materials, Bonding, Tax) = Tax of 1% 3.97 CE-39 Basement Electrical Changes $884,584.00 NEW CONTRACT COMPLETION DATE:______________ CONTRACT STATUS 1. Original Contract Amount $3,717 Approved by Architect/Engineer: Architecture 118 City of Bozeman APPROVALS Approved by Contractor: Lutey Construction-The Craftsman, Inc. $18,178.00 $902,762.00 $29,211.00 $931,973.00 $47,389.00 4. This Change Order Total Amount 5. New Contract Amount (3+4) 6. Total Cost of All Change Orders to Date (2+4) 2. Net Change by Previous Change Order(s) 3. Current Contract Amount (1+2) CE-40 Replace acoustical tile in IT Server room 574.00 OH&P (15%) 86.10 Bonding (1.5%) 9.90 Tax of 1% 6.70 1,062.00 OH&P (15%) 159.30 Bonding (1.5%) 18.32 Tax of 1% 12.40 CE-41 Install Owner furnished items in Basement 693.00 103.95 11.95 8.09 339.30 39.02 OH&P (15%) Bonding (1.5%) Tax of 1% CE-42 Paint Basement Hallways 2,262.00 OH&P (15%) Bonding (1.5%) Tax of 1% 67.88 Tax of 1% 26.40 CE-43 Provide and install Building Signage 5,815.00 OH&P (15%) 872.25 Bonding (1.5%) 100.31 258