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Home My WebLink About10-20-20 City Commission Packet Materials - C9. Res 5231 Auth CO1 for Stiff Building Remodel Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Jon Henderson, Strategic Services Director SUBJECT: Resolution 5231 for Change Order #1 for the Alfred M. Stiff Professional Building Remodel MEETING DATE: October 20, 2020 MEETING TYPE Consent RECOMMENDATION: Approve Resolution 5231 for Change Order #1 for the Alfred M. Stiff Professional Building Remodel. BACKGROUND: On January 27th, 2020 the City Commission approved a Construction Agreement with Lutey Construction for the renovation of the Alfred M. Stiff Professional Building. This project includes the following goals: • Improve customer service through a single point of contact (between Planning, Building, and Public Works Administration) • Expand office space to accommodate future staffing needs (for the next 3-5 years) • Increase safety by isolating office areas from public access (including ADA compliance) Change Order #1 includes additional floor preparation, walk off carpet for vestibule entrances, changes to the building inspection office area, new flooring for the main floor restrooms, and other minor items associated with a variety of construction elements throughout the project. There are no changes to the project schedule as a result of this change order. All work associated with this project is anticipated to be completed by the end of the calendar year. UNRESOLVED ISSUES: None. FISCAL EFFECTS: Contingency funds will cover the increase of $18,178 to the overall cost of the project. No additional funding or budget amendments are needed at this time. ALTERNATIVES: As suggested by the City Commission. 245 Report Compiled on: 10/13/20 Attachments: Resolution 5231 Change Order #1 246 Version April 2020 RESOLUTION 5231 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION / MODIFICATION OF CONTRACT WITH LUTEY CONSTRUCTION BOZEMAN, MONTANA. WHEREAS, the City Commission did, on the 27th day of January, 2020, authorize a Construction Agreement for the Alfred M. Stiff Professional Building remodel, to Lutey Construction Bozeman, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Lutey Construction, as contained in the Change Order 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. 247 Version April 2020 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the _____ day of ________, 20____. ___________________________________ CYNDY ANDRUS Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 248 LUTEY CONSTRUCTION - THE CRAFTSMAN, INC. 420 South 13th Bozeman, MT 59715 CONTRACT CHANGE ORDER Project Name: Project No:19-022 Location: Chg. Order No.:1 Contractor: Date:5/5/2020 Address: Phone:406.587.8892 The Contractor is hereby directed to make the following changes in the Contract: Item No.(Indicate Add or Deduct) 1 ADD 2 ADD 3 ADD 4 ADD 5 ADD 6 ADD 7 ADD Tax of 1% $3.00 CE-7 Install Owner Furnished Items $577.00 OH&P (15%) $87.00 CE-6 Add aluminum corner guards to Intake $271.00 OH&P (15%) $41.00 Bonding (1.5%) $5.00 OH&P (15%) $14.00 Bonding (1.5%) $2.00 Tax of 1% $1.00 Tax of 1% $14.00 CE-5 Demo Building Inspection Departement Cabinets $91.00 CE-4 Changes in Building Inspection Space $1,193.00 OH&P (15%) $179.00 Bonding (1.5%) $21.00 Bonding (1.5%) $6.00 Tax of 1% $4.00 $324.00 OH&P (15%) $49.00 $83.00 Bonding (1.5%) $10.00 Tax of 1% $6.00 OH&P (15%) DESCRIPTION/UNIT/BREAKDOWN/UNIT COSTS COST City of Bozmean Stiff Professional Building Remodel 20 East Olive, Bozeman MT 59715 Lutey Construction-The Craftsman, Inc. 420 South 13th Bozeman, MT 59715 CE-1 Fire Taping and drywall at 2nd Floor Stair 01 and Elevator Shaft $5.00 CE-2 Tape plywood floor sub base $552.00 $391.00 OH&P (15%) $59.00 Bonding (1.5%) $7.00 Tax of 1% CE-3 Sound insulation Rooms 205, 207, 209 249 8 ADD 9 ADD 10 ADD 11 DEDUCT 12 DEDUCT 13 ADD 14 ADD 15 ADD 16 ADD $17.00 Tax of 1% $11.00 Tax of 1% $72.00 CE-16 Additional Electrical at 2nd Floor $959.00 OH&P (15%) $144.00 CE-17 RFP#2 Remodel Room 121 $1,283.00 OH&P (15%) $192.00 Bonding (1.5%) $22.00 Tax of 1% $15.00 Bonding (1.5%) $6,130.00 OH&P (15%) $919.00 Bonding (1.5%) $106.00 OH&P (15%) $147.00 Bonding (1.5%) $17.00 Tax of 1% $11.00 CE-15 Replace flooring in Restrooms 117 and 120 Bonding (1.5%) -$40.00 Tax of 1% -$27.00 CE-14 Add LVT at 2nd floor stair landings $982.00 Tax of 1% -$29.00 CE-13 RFP#1 Delete cabinets and tops -$2,310.00 OH&P (15%) -$346.00 CE-11 Deduct Trilogy Hardware -$2,500.00 OH&P (15%) -$375.00 Bonding (1.5%) -$43.00 OH&P (15%) $107.00 Bonding (1.5%) $12.00 Tax of 1% $8.00 Bonding (1.5%) $3.00 Tax of 1% $2.00 CE-10 Patch and Paint Offices 206 & 208 $714.00 Tax of 1% $3.00 CE-9 Replace Door S206 $149.00 OH&P (15%) $22.00 CE-8 Wood wrap steel column at Intake $288.00 OH&P (15%) $43.00 Bonding (1.5%) $5.00 Bonding (1.5%) $10.00 Tax of 1% $7.00 250 17 ADD 18 ADD (Company) (Signature) (Date) (Company) (Signature) (Date) Owner: (Signature) (Date) Approved by Architect/Engineer: Architecture 118 City of Bozeman APPROVALS Approved by Contractor: Lutey Construction-The Craftsman, Inc. $0.00 $884,584.00 $18,178.00 $902,762.00 $18,178.00 4. This Change Order Total Amount 5. New Contract Amount (3+4) 6. Total Cost of All Change Orders to Date (2+4) 2. Net Change by Previous Change Order(s) 3. Current Contract Amount (1+2) $884,584.00 NEW CONTRACT COMPLETION DATE:______________ CONTRACT STATUS 1. Original Contract Amount $2,314.00 $18,178.00 Change In Contract Duration/Time By This Change Order: (No Change) (Increase) (Decrease) BY 0 CALENDAR DAYS Overhead & Profit @ 15% = TOTAL COST (This Change Order Only) = Tax of 1% $22.00 $15,864.00SUBTOTAL (Labor & Materials, Bonding, Tax) = $1,910.00 OH&P (15%) $287.00 Bonding (1.5%) $33.00 OH&P (15%) $662.00 Bonding (1.5%) $76.00 Tax of 1% $51.00 CE-19 Additional floor prep for 2nd Floor CE-18 Install walk off carpet in 1st floor vestibules $4,412.00 Contractor certifes and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, assocaited with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein repesents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. 251