HomeMy WebLinkAboutURD Minutes 6-20 DRAFT
Downtown Urban Renewal District
Board Meeting Minutes--DRAFT
June 16, 2020
Attending: Bobby Bear, Cory Lawrence, Marley McKenna, Tony Renslow, Nick Zelver,
Chris Naumann, Emily Cope, Chris Mehl
Absent: Bill Stoddart
Public Comment: David Loseff, Ashley Ogle, Dick Harte, Brit Fontenot, Mike Veselik,
Danielle Scharf were in attendance.
Minutes
ACTION: Tony Renslow moved to approve the May minutes as presented.
Cory Lawrence seconded the motion.
All voted in favor.
Financial Report
Chris presented the finance report as of June 16, 2020. The previous month’s expenses were
as follows: $2,602 for Soroptomist Park landscaping and maintenance, $2,968 for DBIP
matrix cost estimates, $1,195 for TD&H Engineering for Rouse Ave Streetscape engineering,
and $938 for structured parking feasibility analysis.
Executive Director’s Report
Downtown Plan Projects
Here are some updates regarding other projects proposed in the 2019 Downtown Plan.
Bozeman Creek—the Downtown Partnership is working with Mountain Time Arts to identify
opportunities to enhance and improve Bozeman Creek. Their initial work is being partially funded with
a Downtown URD Technical Assistance Grant. MTA has created a project website that will be
updated as more work is completed: https://mountaintimearts.org/see-bozeman-creek
MTA and Intrinsik Architecture will be completing the creek grant work in July 2020.
Soroptomist Park—the Downtown Partnership is working with the MSU CATS program to have a fall
semester senior-level landscape design class work on improvement concepts for Soroptomist Park.
DBP staff is finalizing the Service-Learning Studio Project Proposal.
Alley Improvements—using funds allocated in the FY2020 URD budget, the Downtown Partnership is
finalizing a scope of work with DHM Landscape Architects to refine the alley improvement concepts
they developed in 2018. The next round of design work will create a template for specific
improvements and provide initial cost estimates for construction.
DHM has recently held three stakeholder meetings: property and business owners; City and utility
officials; and artist community.
Transportation & Mobility Analysis—the URD board is working through a fourth round of edits to the
Scope of Work.
Structured Parking Planning—major impediments have been discovered with the two preferred sites
for a second garage. Therefore, DBP staff is looking at other sites and reconsidering different types of
structured parking.
North Black Pocket Park
Construction of the North Black Pocket Park in southwest corner of Black Lot public parking lot is
making significant progress. The project includes three elements: new pocket park; relocated Black
Lot egress; and new streetscape including sidewalk, streetlamps, and trees.
The landscaping and irrigation work is currently scheduled to be performed by AV Construction from
May 15th through June 15th. AV began installing landscaping elements but has been delayed by a
malfunctioning City water shutoff valve.
MDT Rouse Project
Negotiations continue with Montana Department of Transportation to have downtown streetlamps
installed along Rouse Avenue between Main and East Lamme Streets this summer when MDT
completes the Rouse reconstruction project. MDT’s general contractor, Missouri River Construction
(MRC), has agreed to contract with the URD directly for the installation of the streetlamps and related
electric infrastructure. TD&H has completed the final engineering. We are waiting for construction bids
from MRC. We are also working with MDT on the streetscape maintenance agreement. The Lamme
to Main Street portion of the project is contracted to start June 15th and be completed by August 15th.
Despite 18 months of discussions, MDT has not signed off on the installation of downtown
streetlamps.
City Parking Policy Discussion—DELAYED
The City Commission and Parking Commission are planning to hold a joint work session in April
during a regularly scheduled City Commission meeting. The work session will include a progress
report on the 2019 Downtown Strategic Parking Management Plan and discussions about the
remaining strategies.
This work session as been delayed due to COVID-19 and will be rescheduled.
Downtown Plan UDC Recommendations—DELAYED
The following UDC revisions recommended in the 2019 DBIP will be considered for implementation in
April by the City Commission. UDC revisions have been postponed until October 2020.
1) Allow small "bonus" business signage to help activate the alleys
(#16 in the DIP Appendix)
2) Expand allowable ground floor uses Downtown. This will once again allow things like offices on
Mendenhall ex: Fico and Opportunity Bank at 5 West Building.
(#2 in the DIP Appendix; note that #9 was also related to this but was already fixed in a previous
round of edits.)
3) Allow specific site considerations to come into play when determining the "street vision triangle."
(#7 in the DIP Appendix)
Rainbow Crosswalk Project—DELAYED
Gender Equality Montana met with the DBP staff and Mayor Chris Mehl in March 2020 to propose
installing rainbow crosswalks in downtown. They proposed that the crosswalk be installed at the
intersection of Tracy Ave. and Main St. - ideally one at each crossing (North, East, South and West).
To be the most inclusive, the proposed crosswalks should include the traditional rainbow colors (red,
orange, yellow, green, blue, purple) as well as black, brown, white, light blue and pink.
Planning Updates
In this section, I will provide update about several ongoing City planning processes.
Community Plan (City Growth Policy) Update
Consultants: Logan Simpson (Ft. Collins)
Update: The Planning Board has decided to spend more time revising the draft plan so
the February 10th City Commission presentation will be rescheduled to a later date.
https://www.bozeman.net/city-projects/bozeman-community-plan-update
Community Housing Action Plan
Consultants: Navigate, LLC Workforce Housing Solutions
Update: The City Commission completed their review of the Community Housing
Action Plan on Monday January 13, 2020. Initial UDC edits will be considered in
October 2020.
https://www.bozeman.net/city-projects/community-housing-action-plan
https://www.bozeman.net/city-projects/community-housing-needs-assessment
FEMA Floodplain Map
The refined 100-year floodplain areas become effective for regulatory purposes on
June 22, 2020. On this date the City’s floodplain regulations, as well as the flood
insurance mandate under federal law, will apply to “Special Flood Hazard Areas”
(SFHAs). See attached memo dated 6-16-20.
Technical Assistance Program Update
Five grants have been awarded for FY2020, three of which are still open. One grant remains from
FY2018 for the Osborne Building.
Other Financial Program Updates
Streetscape Grants: None Hotel Incentive Grant: Armory Hotel-Pending
Life-Safety Grants: None Fiber Connectivity Grant: None
Building Projects
Armory Hotel construction resumed following the City Commission appeals ruling on April 6th.
Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use
and 2 floors of offices. Construction began October 2018. See
https://www.theosbornebozeman.com/
“OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and
Wallace—construction began Spring 2019.
One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53
parking spaces. Construction began spring 2019.
Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-occupied
housing. Under construction.
Village Downtown 30 new residential condo units and 9 single-family lots are under review by
the City.
Veranda Apartments (111 South Church) proposed new construction of 6 units.
AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Site Plan approved in
November 2019. Under construction.
East End Flats (240 East Mendenhall) 6-story mixed use project. Development review
completed and final site plan approved.
Strata Building (106 East Babcock)—former BSW Bank—3 floor (46,000 SF) office building.
Construction projected to be complete 4th quarter 2020.
Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently
Date Project Name Project Address Applicant Professional Type Value Completed
4/16/2018 Osborne Building 233 East Main Street Casey Durham Locati Arch Plan/Façade 10,500$
Total 10,500$
Technical Assistance Program FY2018 Report
Date Project Name Project Address Applicant Professional Type Value Completed
10/7/2019 Gallatin Laundry 137 East Babcock St Robert Lateiner Think Tank Plan/Façade 10,500$ YES
11/1/2019 9 E Main Street 9 E Main Street Robert Lateiner Think Tank Façade 3,000$ CANCELED
1/30/2020 Bozeman Creek Watercourse of Bozeman Creek Jim Madden Intrinsik Planning 7,500$
1/30/2020 DA Davidson & Co 529 E Main St Randy Scully Intrinsik Planning 7,500$
1/30/2020 102 E Babcock Street Parking Lot102 E Babcock St- Block B Lot 12ARandy Scully Intrinsik Planning 7,500$
Total 10,500$
Technical Assistance Program FY2020 Report
under construction.
New Businesses
• Athleta—2 East Main—former Miller’s Jewelry location—tenant improvements
underway
• Teton Gravity Research—9 East Main—formerly Sassy Sisters—opening this summer
• Tanoshii—113 East Main—formerly Corx—renovations underway
• Blackbird Kitchen—140 East Main—formerly C. Moose—expansion to open summer
2020
• Genuine Ice Cream—407 West Main—opening very soon
• Revelry—24 North Tracy—formerly Starky’s (and Barley & Vine)—opening in June
• TBD—23 West Main—formerly Stix
• TBD—27 East Main—formerly Crossroads—to be redeveloped as a restaurant(s).
• TBD—132 East Main—Dari Rasa is going out of business
• TBD—137 East Babcock—formerly Gallatin Laundry
• TBD—303 East Main—formerly Fire Pizza
• TBD—424 East Main—Yellowstone Wild Gallery is going out of business
• TBD—544 East Main—formerly Heeb’s
• TBD—33 South Willson—formerly Delicious Bakery
• TBD—19 South Willson—formerly Barely & Vine
Discussion and Decision Items
DBIP Transportation Plan SOW
Chris presented the revised Transportation Scope of Work by Sanderson Stewart which
included a not-to-exceed amount for part one, adding an item to the SOW which included that
parking will be considered with each proposed improvement, and moving the “Limited
Topographic Survey and Base Mapping” task to Part Two of the SOW.
David Loseff commented that the configuration of back-in angled parking and turning Main
Street into three lanes will not fit on Main Street. He stated he believes that the current
configuration on Main Street is not broken, so there is no need to change it. He expressed
concern of losing the status of a state highway and as a result losing funding that would fall
back on the City and taxpayers to cover. He asked if the cost of converting the configuration
on Main Street is being answered. Marley McKenna responded that the SOW includes many
transportation elements other than just Main Street configuration. Cory Lawrence commented
that Part One now seems “right sized” and will provide a lot of answers to everyone’s
questions so the board can more thoroughly consider proceeding to Part Two. Ashley Ogle
asked where the proposed 3-lane conversion would start and stop. Chris answered that it
would likely go from Broadway to 7th Avenue. She stated now is not the best time to study the
flow of traffic because of COVID-19, Rouse Avenue construction and MSU not in session.
Bobby Bear answered that flow would be studied in Part Two if the board decides to move
forward. Ashley Ogle asked if anyone had set up a meeting with MDT. Danielle Scharf
responded that MDT reviewed the SOW. Ashley Ogle asked if anyone had considered if
making Main Street three lanes would make Downtown Bozeman better or worse. Chris Mehl
responded that the engineering needs to be done first and then public discussions can start
about possible projects, but the data needs to be collected first to inform the discussions and
any decisions. David Loseff said that the data is available about lane widths on Main Street
and it does not fit with the configuration of back-in diagonal parking and three lanes. Chris
emphasized that there are several potential lane configurations and combinations of parking
orientation that would result in a net increase in the number of parking space. He said the
point of the analysis is to definitively quantify the benefits and challenges so professionally
informed decisions can be made. Chris clarified that none of the concepts would include bike
lanes on Main Street as the Downtown Plan recommends improved bike facilities on
Mendenhall and Babcock. Bobby Bear reiterated that the SOW includes more than just
converting Main Street to three lanes. Dick Harte asked the board to consider snow removal
on Main Street, if there were other cities that could be used as case studies that converted to
three lanes, and the importance of pedestrian safety on Mendenhall and Babcock. He also
said he thinks the one-ways go the wrong direction. He stated that we need information first
before spending money. Chris Naumann read an email from Lynn Zanto from MDT that
stated she did not think there would not be a loss of funding of Main Street were being
converted to three lanes as its functions would remain the same.
ACTION: Marley McKenna moved to approve Part One of the Downtown
Transportation Scope of Work with Sanderson Stewart.
Nick Zelver seconded the motion.
All voted in favor.
FY2021 Budget
Chris presented the FY2021 Budget Memo and draft budget (both attached below). Bobby
Bear highlighted the COB Interlocal Share increase from the FY2020 budget to the FY2020
projected year-end went from $875,000 to $1,300,000.
Cory Lawrence commented that two items that he has hesitations on included the alley
improvements and historic inventories. Chris Naumann noted that many of the URD projects
will take years to plan and implement. David Loseff asked what portion of North Willson are
included for streetscape improvements. Chris responded it would be for the portion next to
the public parking lot. David included that he would be interested in discussing doing his side
of Willson at the same time. David Loseff included comments on the budget that the alley
improvements should remain functional for deliveries and other truck uses and the trees in
Soroptomist Park are historic and should be preserved regardless of any improvements.
David asked where the residential incentive program can be used. Chris responded it must
be used within the URD boundary and that no one has applied for the grant program.
The board agreed to provide matching funds for the Design Guidelines-Historic Inventories
rather than funding the entire amount, the amount in the budget will be reduced by 50%. Part
One of the DBIP: Transportation Planning will be encumbered from the FY2020 budget and
reduced to $31,710 from $50,000. The balance of the Scope of Work will be shown in Part
Two.
ACTION: Cory Lawrence moved the FY2021 Budget as presented with board
suggested amendments.
Marley McKenna seconded the motion.
All voted in favor.
Meeting was adjourned at 1:55 pm
June Finance Report
Category
FY2020 FINAL
Budget FY2020 YTD activity
Income
Starting Cash Balance 2,145,000 2,145,000
Income from TIF 430,000 209,449 revenue as of 1/20
COB Interlocal Share 875,000 709,859
Entitlement Share State of Montana 45,000 28,025
Interest Income 14,000 14,191
Other Income 0 3,338 Lamp ins. claim
Total Income 3,509,000$ 3,109,862$
Expenses
Operations
Management Fee and Administration 120,000
URD Management Contract/Employee 42,000
Total Operations 162,000$ 162,000
Infrastructure Improvements 122 Alpine Lawn
Street Furniture and Park Maintenance 10,000 8,306 2,480 Greenspace
North Black Pocket Park Construction 10,000 13,000
Streetscape--new purchases 25,000 22,209
North Rouse Streetscape Project
Streetlamps (26 qty)85,000
Tree Frames/Grates (24 qty)35,000
Streetscape Assistance Grant Program 50,000
Streetlamp Power Reconfiguration Project 250,000
Alley Improvement Program 25,000
Public Parking Improvements 250,000 45,200
Life-Safety Grant Program 50,000 8,697
Fiber Infrastructure--Lamme Carry-Over 90,000 81,709
Fiber-Broadband Infrastructure--Grants 10,000 1,050
Alternative Transportation Project 25,000
Total Improvements 915,000$ 180,171$
Planning
City Economic Development Technician 22,470
Technical Assistance Grants 50,000 18,000
FY19 Encumbered Funds 7,500 7,500
Residential Incentive Program 200,000
Armory Hotel Incentive Encumbered Funds 100,000
DBIP: Transportation Planning 200,000 1,278
DBIP: Code Amendments 50,000
DBIP: Design Guidelines 50,000
DBIP: General Implementation 75,000 12,336 2,968 DBIP Matrix Cost
SILD & Streetscape Engineering 25,000 17,408 1,195 TD&H-Rouse
Structured Parking Feasibility Analysis 25,000 13,449 938 GSA Site
South Wallace Asbestos Project 75,000
Professional Services Term Contract 75,000
Streetscape Preliminary Engineering 25,000
Sewer Capacity and Buildout Analysis 15,000
Total Planning 994,970$ 69,971$
Parking Structure
Garage Bond Payment 430,000
Total Parking Garage Payments 430,000$
Total Expenses 2,501,970$ 412,142$ 7,703
Balance 1,007,030$ 2,697,720$
DOWNTOWN URBAN RENEWAL DISTRICT
TO: BID BOARD & URD BOARD
FR: CHRIS NAUMANN
RE: Downtown Floodplain Update
UPDATE
The refined 100-year floodplain areas become effective for regulatory purposes on June 22,
2020. On this date the City’s floodplain regulations, as well as the flood insurance mandate
under federal law, will apply to “Special Flood Hazard Areas” (SFHAs) which includes the
“Floodway” [horizontal striped area] and the “100-yr Floodplain” [orange area] shown below.
INSURANCE
Flood insurance is mandated under federal law for any building with a federally backed
mortgage located in the Special Flood Hazard Area (SFHA; orange and striped areas). The
banks holding mortgages in these areas will be the primary party requiring compliance. The
Montana DNRC has resources to help mortgaged owners obtain the required coverage.
DEVELOPMENT
State and City floodplain regulations have significant implications and prohibitions for
properties and buildings within the SFHA (orange and striped areas).
The 100-year Floodplain (orange) requires City Floodplain permit for any development. More
specifically, new residential construction requires ground floor to be 2 feet higher than flood
level. New commercial construction must include flood proofing measures for mechanical
system and other aspects.
Substantial Improvements (equating greater than 50% value of structure) to existing buildings
must meet the same standards as new construction.
The Floodway designation (striped) prohibits almost all types of new construction. Substantial
improvements of existing buildings in the Floodway require the same flood proofing as those
required in the 100-year Floodplain (described above).
RESOURCES
• City of Bozeman Floodplain information webpage
https://www.bozeman.net/government/engineering/floodplain
• City of Bozeman GIS Floodplain map link
https://gisweb.bozeman.net/Html5Viewer/?viewer=floodplain
• DNRC Floodplain website link
http://dnrc.mt.gov/divisions/water/operations/floodplain-management
New Downtown Floodplain Map
Downtown Urban Renewal District
Scope of Work – Downtown Transportation Study
Task Order No. DTN20-002
6/12/20
Sanderson Stewart is pleased to provide this scope of work for a transportation study that will provide analysis and
recommendations associated with the transportation-related improvements in the 2019 Downtown Bozeman
Improvement Plan (DBIP). This work is to be done as a part of the Downtown Urban Renewal District term
contract for architectural and engineering services.
This project generally consists of background research, data collection, and analysis associated with the following
recommended improvements from the DBIP:
• Main Street – convert to three lanes with back-in angled parking from 7th Avenue to Cypress Street as
recommended on page 92 of the DBIP. As noted on page 92, if wider areas are needed for parking, an
asymmetric street section may also be considered with parallel parking to remain on one side and angled
parking on the other. Other variations that fit within the existing street width may also be considered.
• Mendenhall Street – modify existing sharrow striping to improve visibility from 11th Avenue to Rouse
Avenue as recommended on page 96 of the DBIP.
• Babcock Street – eliminate on-street parking on north side and replace with two-way cycle track from 8th
Avenue to Wallace Avenue as recommended on page 96 of the DBIP.
• Install traffic signals at Babcock/Black and Mendenhall/Black intersections as recommended on pages 66
and 91 of the DBIP.
• Improve Black Avenue as a Bicycle Corridor as recommended on page 66 of the DBIP.
• Install pedestrian crossing enhancements at Babcock/Wallace, Babcock/Grand, and Mendenhall/Grand
intersections as recommended on pages 62 and 68 of the DBIP.
• Parking is an integral component of the transportation system in Downtown Bozeman and the
recommendations in the DBIP. Parking spaces gained or lost with each of the proposed improvements
above will be considered as part of the evaluation criteria.
The analysis will be conducted in two parts. Part 1 will consist of concept designs in plan view for the full length of
the three corridor projects (bullets 1-3 above). This effort will be completed first to verify feasibility of the
recommendations from the DBIP. Design concepts will be reviewed by the Downtown Bozeman Partnership, City
of Bozeman and MDT prior to proceeding with Part 2 of the project, which will require a separate authorization to
proceed. Part 2 will include traffic data collection and analysis of the affected intersections and corridors for the
extent of the improvements. The scope of work for Part 2 may need to be reconsidered based on the findings from
Part 1 prior to the separate authorization to proceed. A detailed list of assumptions and scope of services for the
project are outlined below.
Scope of Work:
Part 1 – Concept Design
Phase 1 – Project Management and Coordination
This phase of the project will include project initiation and planning tasks, including scoping, contract preparation,
and kick-off meetings with the Downtown Bozeman Partnership, City of Bozeman and MDT. Other project
management tasks include the following:
• Coordination with Client and project team
• Coordination with City of Bozeman and MDT
• Research and review of previous related studies (including the DBIP and the Bozeman Transportation Master
Plan) and available traffic data
• Correspondence, phone calls and meetings throughout the duration of the project
• Weekly project update emails
• Monthly invoicing of project fees/expenses
• Internal (project team) coordination and quality control reviews of analysis and deliverables
Phase 2 – Concept Design
This phase of the project will consist of the development of plan-view design concepts for each of the projects
described on page 1 of this scope of work. The concepts will be based on base maps previously prepared for the
2003 Downtown Bozeman Streetscape Project and street width dimensions provided by MDT and the City of
Bozeman. A topographic survey (if needed) will be completed under Part 2 of the project.
The concept design exhibits will be drawn to scale to verify feasibility of the DBIP recommendations, but they will
be highly graphic in nature for presentation to project stakeholders. Concept designs will address the anticipated
intersection treatments and transitions at the east and west ends of the projects and will also identify other related
projects from the DBIP that overlap these project corridors, such as the Black Avenue Bike Corridor, recommended
signals at Black/Babcock and Black/Mendenhall, and pedestrian crossing improvements along Babcock and
Mendenhall. Each of the design concepts will present a summary of parking spaces gained or lost for each project
area. Design concepts for State Highway System routes (including National Highway System and Urban Route
facilities) will be designed in accordance with MDT design standards. All non-MDT facilities will be designed in
accordance with City of Bozeman design standards.
Phase 3 – Concept Design Summary Memo
Part 1 of this project will culminate with submittal of a memo summarizing the concept design effort and identifying
potential challenges associated with the improvements. This memo will be submitted, along with the design
concepts, to the Downtown Partnership, Bozeman Parking Commission, City of Bozeman and MDT for review. A
review meeting will be held at this stage of the project with representatives from each jurisdiction to discuss the
concepts and identify any concerns prior to proceeding with the remainder of the analysis (Part 2). Comments from
the reviewing agencies will be addressed prior to making the design concept exhibits or concept design summary
memo available for public review. If any design concepts are determined to be infeasible by any of the reviewing
agencies, those concepts may be removed from consideration prior to Sanderson Stewart being authorized to
proceed with Part 2 of the project.
Part 2 – Data Collection, Analysis and Reporting
Phase 4 – Data Collection
After a separate notice to proceed has been issued for Part 2 of the project, Sanderson Stewart will begin with traffic
volume data collection using Miovision video data collectors. This effort will consist of PM peak hour turning
movement counts at the following 34 intersections:
Main Street
• 7th Avenue
• 5th Avenue
• 3rd Avenue
• Grand Avenue
• Willson Avenue
• Tracy Avenue
• Black Avenue
• Bozeman Avenue
• Rouse Avenue
• Church Avenue
• Wallace Avenue
• Broadway Avenue
• Cypress Street
Mendenhall Street
• 11th Avenue
• 7th Avenue
• 5th Avenue
• 3rd Avenue
• Grand Avenue
• Willson Avenue
• Tracy Avenue
• Black Avenue
• Bozeman Avenue
• Rouse Avenue
Babcock Street
• 8th Avenue
• 5th Avenue
• 3rd Avenue
• Grand Avenue
• Willson Avenue
• Tracy Avenue
• Black Avenue
• Bozeman Avenue
• Rouse Avenue
• Church Avenue
• Wallace Avenue
Existing annual average daily traffic (AADT) volume data from MDT will also be reviewed and summarized for this
analysis. Other tasks include:
• Set up, relocation and retrieval of Miovision Scout video data collectors at the locations identified above
• Data processing through Miovision, including bicycle and pedestrian counts and vehicle classification for
approximate PM peak hour period (processing of 2 hours/intersection), as well as up to 16 hours of data at
up to six intersections where traffic signal warrants will be evaluated
• Format count data and develop study area maps to illustrate existing traffic control and existing volumes
Phase 5 – Evaluation of Existing Conditions
The traffic analysis tasks will begin with an evaluation of existing conditions. Sanderson Stewart will prepare
corridor models for Main, Babcock and Mendenhall. The models will initially be created for existing conditions so
that a direct comparison of analysis results can be provided for existing conditions and recommended
improvements. The following tasks will be completed in this phase:
• Set up corridor models in Synchro or Vissim to conduct capacity analysis for existing conditions (traffic
volumes, traffic control and lane configurations)
• Analysis of bike and pedestrian performance measures for existing conditions
• Prepare summary tables for review of analysis results
• Request crash data from MDT for study area
• Review and summarize crash data, calculate metrics and prepare summary figures
• Perform turn lane warrant analysis and traffic signal warrant analysis
Phase 6 – Evaluation of Recommended Improvements
The recommended improvements from the DBIP will be evaluated using the same methodology used for existing
conditions. The recommended improvements will be added to the models and they will be analyzed for existing and
future traffic volumes. The following tasks will be included:
• Set up corridor models to conduct capacity analysis with recommended improvements and existing traffic
volumes
• Develop future traffic volume projections for 20-year planning horizons using historic background growth
rates
• Use corridor models to conduct capacity analysis for recommended improvements and future traffic
volumes
• Analysis of bike and pedestrian performance measures for recommended improvements with existing and
future volumes
• Prepare summary tables for review of analysis results
• Prepare summary of parking spaces gained or lost for each of the recommended improvements
• Turn lane warrant analysis and traffic signal warrant analysis
• Develop study area maps that show future traffic volume scenarios
Note that it has been assumed that a redistribution of existing traffic volumes will not be included in this analysis. It
is our understanding that the future improvements on each corridor are generally intended to accommodate the
same level of traffic that exists on the roadways today. Future volumes will be projected, but volumes will not be
redistributed from one corridor to the next.
Phase 7 – Limited Topographic Survey and Base Mapping
This phase of the project will utilize base maps previously prepared for the 2003 Downtown Bozeman Streetscape
Project on Main Street from Grand Avenue to Rouse Avenue. A limited topographic survey will be completed to
verify curb lines and back of sidewalk locations within this area and to extend the base map area to the full extent of
the recommended corridor projects listed on page 1 (first 3 bullets). The following tasks will be included in this
phase of the project:
• Survey back of curb and back of walk for the full length of the Main, Mendenhall, and Babcock corridor
projects described on page 1 using GPS survey equipment.
• Develop base drawings using the streetscape project drawings supplemented with the new topographic
survey information.
Phase 8 – Update Concept Designs
The design concepts developed under Part 1 of this study will be revisited to assess if any revisions to the original
improvement recommendations may be necessary based on the results of the analysis effort. The concept designs
and graphics will be revised and developed to a higher level for presentation at stakeholder/public meetings. Other
improvements may be identified during the analysis phase and will be added to the design concepts as needed.
Up to one alternative concept design will be considered for each corridor to address any areas where the analysis
results do not support the improvements recommended in the DBIP.
Phase 9 – Engineer’s Opinion of Probable Cost
Opinions of probable construction cost will be developed for each of the design recommendations and alternatives
developed. They will be broken down by individual project/improvement.
Phase 10 – Stakeholder Involvement
It is anticipated that a thorough stakeholder and public involvement process will be needed for this project.
Individual tasks and meetings/presentations include the following:
• Prepare presentation materials
• One (1) open house-style stakeholder/public meeting will be held after the analysis is complete and design
concepts have been updated to show the full extent of recommended improvements.
• One (1) meeting each is anticipated with the following stakeholder groups:
o Transportation Coordinating Committee
o Pedestrian and Traffic Safety Committee
o Bozeman Area Bicycle Advisory Board
o Urban Renewal District Board
o Business Improvement District Board
• Comments received through these meetings and presentations will be summarized and presented for Client
and agency review. Comments will be addressed as needed in the analysis and design concepts prior to
preparing the summary report.
Phase 11 – Summary Report
The preceding analysis and design concepts will be presented in a final summary report. This report will present the
following project elements:
• Background information and research
• Summary of all analysis completed for existing and future traffic volumes and with recommended
improvements
• Summary of recommended improvements
• Recommendations for any amendments to the Bozeman Transportation Master Plan or the DBIP (as required)
• Concept design illustrations for recommended improvements
• Planning-level opinions of probable construction cost for recommended improvements and alternatives
• Summary of public participation process, including comments matrix (appendices)
• Next steps and potential funding opportunities
A draft report will be submitted for review to the Downtown Partnership, City of Bozeman and MDT. A final
report will be prepared after all review comments are received and addressed.
Other Potential Scope Items:
The following items are additional potential scope items that were included as transportation-related
recommendations in the DBIP. They are not currently included in this scope of work but could be added by a
contract amendment if needed.
• Parking related modifications
• Transit-related improvements (Streamline circulator with park-and-ride service would utilize Mendenhall
and Babcock)
• Alternative Transportation Facilities (EV charging stations, ride share, car share, and micro mobility
improvements)
Other Exclusions:
The following items are not expected to be needed for this project and are therefore specifically excluded from this
scope of work:
• Full topographic and boundary survey of the proposed projects
• Analysis of additional major improvements not included in this scope, such as conversion of Babcock or
Mendenhall to two-way operation
• Regional travel demand modeling (using MDT model)
• Design of any roadway or intersection improvements beyond concept-level as described above
• Presentation of findings beyond the review meetings and stakeholder/public meeting listed in this scope
If needed, these items will be added as a separate task order or contract amendment.
Fees and Billing Arrangements:
Phase Fee
Part 1 – Concept Design
1. Project Management and Coordination $10,720
2. Concept Design $16,410
3. Concept Design Summary Memo $4,580
Sub-Total for Part 1 $31,710
Part 2 – Data Collection, Analysis and Reporting
4. Data Collection $12,820
5. Evaluation of Existing Conditions $6,610
6. Evaluation of Recommended Improvements $14,900
7. Limited Topographic Survey and Base Mapping $16,060
8. Update Concept Designs $11,400
9. Engineer’s Opinion of Probable Cost $8,220
10. Stakeholder Involvement $7,600
11. Summary Report $12,980
Sub-Total for Part 2 $90,590
Total Project $122,300
Sanderson Stewart will bill for its services on a time and materials basis with a not-to-exceed amount of $31,710 for
Part 1 and $90,590 for Part 2 with a total project fee of $122,300. We will not proceed with Part 2 of the project
until a separate authorization to proceed is given by the Client. Sanderson Stewart shall submit invoices to the
Client for work accomplished during each calendar month. The amount of each monthly invoice shall be
determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of
the total work (provided on a lump sum basis) accomplished during the invoicing period.
Project Schedule:
The anticipated schedule for this project consists of the Part 1 deliverables within 3 months of notice to proceed.
The Part 2 deliverables are anticipated to take 5 additional months to complete after a separate authorization to
proceed with Part 2 is given by the Client. Reasonable time shall be allowed for review and coordination with the
various agencies and stakeholders.
Category
FY2020 FINAL
Budget
PROJECTED
FY20 Year-End
FY2021 DRAFT
Budget
Income
Starting Cash Balance 2,145,000 2,145,000 2,665,771
Income from TIF 430,000 425,000 335,000
COB Interlocal Share 875,000 1,300,000 1,400,000
Entitlement Share State of Montana 45,000 56,050 56,050
Interest Income 14,000 20,000 20,000
Other Income 0 3,338 -
Total Income 3,509,000$ 3,949,388$ 4,476,821$
Expenses
Operations
Management Fee and Administration 120,000 120,000 175,000
URD Management Contract/Employee 42,000 42,000
Total Operations 162,000$ 162,000.00$ 175,000$
Infrastructure Improvements
Street Furniture and Park Maintenance 10,000 10,000 15,000
North Black Pocket Park Construction 10,000 20,000 -
Streetscape--new purchases 25,000 26,000 30,000
North Rouse Streetscape Project
Streetlamps (26 qty)85,000 - 85,000
Tree Frames/Grates (24 qty)35,000 -
Phase 1 Construction: Conduit 60,000
Phase 2 Construction: Lamps 80,000
North Willson Streetscape Project 75,000
Streetscape Assistance Grant Program 50,000 10,000 50,000
Streetlamp Power Reconfiguration Project 250,000 - 250,000
Alley Improvements 25,000 - 50,000
FY20 Encumbered 19,000
Bozeman Creek Improvements 50,000
Public Parking Improvements 250,000 250,000
Library Pedestrian Safety Improvements 15,000
Life-Safety Grant Program 50,000 20,000 50,000
Fiber Infrastructure 90,000 90,000 100,000
Fiber-Broadband Infrastructure--Grants 10,000 2,500 10,000
Alternative Transportation Projects 25,000 - 25,000
Total Improvements 915,000$ 428,500$ 964,000$
Planning
City Economic Development Specialist 22,470 5,618 21,740
Technical Assistance Grants 50,000 30,000 50,000
FY20 Encumbered Funds 15,000
FY19 Encumbered Funds 7,500 7,500
Residential Incentive Program 200,000 - 200,000
Armory Hotel Incentive Encumbered Funds 100,000 - 100,000
DBIP: Transportation Planning 200,000 50,000
Part One--Concept Designs 50,000
Part Two--Data, Analysis, Cost Est 75,000
DBIP: Alley Planning 25,000
DBIP: Bozeman Creek Planning 30,000
DBIP: Soroptomist Park Planning 6,000
DBIP: Code Amendments 50,000 - 10,000
DBIP: Design Guidelines-Historic Inventories 50,000 20,000 77,500
DBIP: General Implementation 75,000 75,000 100,000
SILD & Streetscape Engineering 25,000 20,000 25,000
Structured Parking Feasibility Analysis 25,000 25,000 25,000
Structured Parking Informal, Site Plan, Bids 750,000
South Wallace Asbestos Project 75,000 - 75,000
Professional Services Term Contract 75,000 10,000 75,000
Streetscape Preliminary Engineering 25,000 25,000 25,000
Sewer Capacity and Buildout Analysis 15,000 -
Total Planning 994,970$ 268,118$ 1,735,240$
Parking Structure
Garage Bond Payment 430,000 425,000 335,000
Total Parking Garage Payments 430,000$ 425,000$ 335,000$
Total Expenses 2,501,970$ 1,283,618$ 3,209,240$
Balance 1,007,030$ 2,665,771$ 1,267,581$
DOWNTOWN URBAN RENEWAL DISTRICT