HomeMy WebLinkAbout10-06-20 City Commission Packet Materials - C3. Notice of Award for 5th Ave Sanitary Sewer
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Mike Veselik, Economic Development Specialist Brit Fontenot, Economic Development Director SUBJECT: Authorize the City Manager to Sign 5th Avenue Sanitary Sewer (Tamarack St to Oak St) Notice of Award and Contract Documents
MEETING DATE: October 6, 2020
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign Notice of Award and contract documents, once approved, with H&H Earthworks, Inc for $365,766.00.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The project generally includes the installation of a new sanitary sewer line on 5th Avenue in between Tamarack and Oak Streets. Seven bids were received for this project. The bids were solicited to be totaled on a per unit basis. Bids were opened on September 10, 2020. H&H Earthworks submitted the low bid at $365,766.00. This amount is lower than the engineer’s estimate of probable cost for the project. The bids were solicited to complete a sanitary sewer line that was installed on 5th Avenue between Tamarack and Aspen. This second stage of the sewer line was a large contract and it was determined that such a large contract required an additional bidding process.
UNRESOLVED ISSUES: None
FISCAL EFFECTS: The 5th Avenue sewer project will be paid for from the Series 2020 bonds the City of Bozeman issued earlier this year. The bonds raised a total of $6.5 million for on-going and future projects in the Midtown Urban Renewal District.
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Attachments: Notice of Award, Official Bid Tab
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September 11, 2020
Mr. David Fine
Economic Development Department
City of Bozeman
121 N Rouse Avenue
Bozeman, MT 59715
Reference: Bid Award Recommendation
5th Avenue Sanitary Sewer
Project No. 18098.10
Dear David:
On September 10, 2020, competitive bids for the above referenced project were accepted and
publicly opened. Seven bids were received. Listed below is a summary of the verified bids relative to
the engineer’s opinion of probable cost:
Bidder
Schedule II
Bid
H&H Earthworks $365,766.00
CK May Excavating $368,421.82
Williams Civil $451,810.00
Coleman Construction $570,908.60
Central Excavation $563,341.00
Western Municipal $584,887.00
COP Construction $584,904.00
Engineer’s Opinion of Probable Cost $502,990.50
Discrepancies were noted during our review of the bids from CK May Excavating and Coleman
Construction. These discrepancies have been corrected with the unit price prevailing and the total
bid for Schedule II has been adjusted per Article 14, Section 00200 of Montana Public Works
Standard Specifications, 6th Edition. Based on this review, Sanderson Stewart recommends that the
City of Bozeman move forward with a contract award to H&H Earthworks in the amount of
$365,766.00. Attached are copies of the bid tabulation and the signed bid documents from all seven
contractors.
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Mr. David Fine
September 11, 2020
Page 2
Please call if you have any questions or would like further information.
Sincerely,
Danielle Scharf, PE, PTOE, LEED AP
Principal/Bozeman Region Manager
Attachments: Bid Tabulation
Copy of Bid Documents
DRS
P:18098_10_5th_Sewer_Bid_Recommendation_091120
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PAGE 1 OF 1 BID TABULATION9/11/2020PROJECT:5th Avenue Sanitary Sewer - Schedule IIBID DATE:S.S. PROJECT NO.:18098.10BID TIME:BY:Sanderson StewartFOR:City of BozemanUNITTOTALUNITTOTALUNITTOTALUNITTOTALUNITTOTALUNITTOTALUNITTOTALUNITTOTALITEMEST.UNITPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICEPRICESS - Low BidNO.QTY.DESCRIPTION$$$$$$$$$$$$$$$$$SCHEDULE II - 5th Avenue Sanitary Sewer (Tamarack St to Oak St)2011LSMobilization and Insurance$45,235.50/LS=45,235.50$4,700.00/LS=4,700.00$29,809.64/LS=29,809.64$21,600.00/LS=21,600.00$85,000.00/LS=85,000.00$41,700.00/LS=41,700.00$41,300.00/LS=41,300.00$103,650.00/LS=103,650.0040,535.502021LSTraffic Control (excluding Tamarack $8,000.00/LS=8,000.00$5,120.00/LS=5,120.00$3,769.92/LS=3,769.92$3,500.00/LS=3,500.00$15,000.00/LS=15,000.00$10,000.00/LS=10,000.00$22,700.00/LS=22,700.00$20,950.00/LS=20,950.002,880.002031LSStormwater Management and Erosion Control$7,000.00/LS=7,000.00$8,440.00/LS=8,440.00$6,904.62/LS=6,904.62$15,000.00/LS=15,000.00$7,500.00/LS=7,500.00$7,500.00/LS=7,500.00$10,400.00/LS=10,400.00$6,500.00/LS=6,500.00-1,440.002041LSClear and Grub$2,000.00/LS=2,000.00$5,460.00/LS=5,460.00$7,865.61/LS=7,865.61$6,400.00/LS=6,400.00$21,000.00/LS=21,000.00$11,900.00/LS=11,900.00$2,800.00/LS=2,800.00$14,000.00/LS=14,000.00-3,460.002051LSGroundwater Dewatering$25,000.00/LS=25,000.00$11,500.00/LS=11,500.00$0.00/LS=0.00$21,400.00/LS=21,400.00$45,000.00/LS=45,000.00$69,600.00/LS=69,600.00$2,000.00/LS=2,000.00$1.00/LS=1.0013,500.00206 1 LSAsphalt Removal and Restoration (excluding Tamarack intersection)$68,600.00 / LS = 68,600.00 $90,490.00 / LS=90,490.00 $63,203.04 / LS=63,203.04 $70,800.00 / LS=70,800.00 $70,000.00 / LS = 70,000.00 $117,300.00 / LS = 117,300.00 $152,000.00 / LS = 152,000.00 $119,500.00 / LS=119,500.00 -21,890.002071LSConnect to Existing Sanitary Sewer Manhole$3,500.00/LS=3,500.00$7,780.00/LS=7,780.00$5,683.23/LS=5,683.23$5,900.00/LS=5,900.00$4,950.00/LS=4,950.00$6,000.00/LS=6,000.00$3,000.00/LS=3,000.00$6,500.00/LS=6,500.00-4,280.002081,893LF8-inch Sanitary Sewer Main$65.00/LF=123,045.00$44.00/LF=83,292.00$52.58/LF=99,533.94$44.00/LF=83,292.00$62.50/LF=118,312.50$51.00/LF=96,543.00$89.00/LF=168,477.00$78.00/LF=147,654.0039,753.002097EA48-inch SS Manhole (5' Depth)$4,800.00/EA=33,600.00$4,130.00/EA=28,910.00$3,794.94/EA=26,564.58$4,800.00/EA=33,600.00$4,500.00/EA=31,500.00$3,800.00/EA=26,600.00$3,700.00/EA=25,900.00$3,450.00/EA=24,150.004,690.0021024VF48-inch SS Manhole Additional Depth$550.00/VF=13,200.00$130.00/VF=3,120.00$296.48/VF=7,115.52$375.00/VF=9,000.00$152.00/VF=3,648.00$100.00/VF=2,400.00$140.00/VF=3,360.00$100.00/VF=2,400.0010,080.0021130LF4-inch Sanitary Sewer Service$60.00/LF=1,800.00$54.00/LF=1,620.00$36.18/LF=1,085.40$35.00/LF=1,050.00$21.67/LF=650.10$90.00/LF=2,700.00$59.00/LF=1,770.00$45.00/LF=1,350.00180.002121LS12-inch Water Main Lowering in Oak St$12,000.00/LS=12,000.00$11,810.00/LS=11,810.00$8,816.83/LS=8,816.83$10,200.00/LS=10,200.00$8,975.00/LS=8,975.00$5,600.00/LS=5,600.00$11,000.00/LS=11,000.00$6,130.00/LS=6,130.00190.002131LS8-inch Water Main Lowering in 5th$9,000.00/LS=9,000.00$9,790.00/LS=9,790.00$8,825.30/LS=8,825.30$5,200.00/LS=5,200.00$6,975.00/LS=6,975.00$4,400.00/LS=4,400.00$8,900.00/LS=8,900.00$4,185.00/LS=4,185.00-790.002141LSAccess Road Unclassified Excavation and $5,000.00/LS=5,000.00$9,450.00/LS=9,450.00$8,095.35/LS=8,095.35$30,800.00/LS=30,800.00$32,000.00/LS=32,000.00$32,600.00/LS=32,600.00$6,800.00/LS=6,800.00$22,100.00/LS=22,100.00-4,450.00215 1,040 SY1-1/2-inch Minus Crushed Base 12-inch Depth (Access Road)$16.00 / SY = 16,640.00 $11.00 / SY=11,440.00 $14.11 / SY=14,674.40 $19.00 / SY=19,760.00 $35.00 / SY = 36,400.00 $13.00 / SY = 13,520.00 $13.00 / SY = 13,520.00 $16.00 / SY=16,640.00 5,200.002161LSRemove and Reset Existing Road Closed Sign$400.00/LS=400.00$1,180.00/LS=1,180.00$1,154.99/LS=1,154.99$600.00/LS=600.00$1,200.00/LS=1,200.00$950.00/LS=950.00$2,600.00/LS=2,600.00$940.00/LS=940.00-780.002171LSRestore and Re-Seed Disturbed Areas$2,000.00/LS=2,000.00$1,625.00/LS=1,625.00$3,014.94/LS=3,014.94$1,800.00/LS=1,800.00$9,750.00/LS=9,750.00$10,800.00/LS=10,800.00$9,800.00/LS=9,800.00$6,240.00/LS=6,240.00375.0021832SFInsulation Over Sanitary Sewer Pipe$10.00/SF=320.00$3.25/SF=104.00$27.22/SF=871.04$19.00/SF=608.00$40.00/SF=1,280.00$4.00/SF=128.00$5.00/SF=160.00$17.00/SF=544.00216.0021930,000UNITMiscellaneous Work$1.00/UNIT=30,000.00$1.00/UNIT=30,000.00$1.00/UNIT=30,000.00$1.00/UNIT=30,000.00$1.00/UNIT=30,000.00$1.00/UNIT=30,000.00$1.00/UNIT=30,000.00$1.00/UNIT=30,000.000.00A1-11LSFlowable Fill Oak Street$72,500.00/LS=72,500.00$26,870.00/LS=26,870.00$34,244.07/LS=34,244.07$53,200.00/LS=53,200.00$4,000.00/LS=4,000.00$49,900.00/LS=49,900.00$51,600.00/LS=51,600.00$39,700.00/LS=39,700.0045,630.00A1-21LSFlowable Fill Tamarack Intersection$18,750.00/LS=18,750.00$6,720.00/LS=6,720.00$5,265.32/LS=5,265.32$12,400.00/LS=12,400.00$7,500.00/LS=7,500.00$12,300.00/LS=12,300.00$8,100.00/LS=8,100.00$4,880.00/LS=4,880.0012,030.00A1-31LSTraffic Control - Tamarack Intersection$4,000.00/LS=4,000.00$1,375.00/LS=1,375.00$1,256.64/LS=1,256.64$1,800.00/LS=1,800.00$10,500.00/LS=10,500.00$2,500.00/LS=2,500.00$3,800.00/LS=3,800.00$3,380.00/LS=3,380.002,625.00A1-4 1 LSAsphalt Removal and Restoration - Tamarack Intersection$1,400.00 / LS = 1,400.00 $4,970.00 / LS=4,970.00 $667.44 / LS=667.44 $13,900.00 / LS=13,900.00 $19,768.00 / LS = 19,768.00 $8,400.00 / LS = 8,400.00 $4,900.00 / LS = 4,900.00 $3,510.00 / LS=3,510.00 -3,570.00$502,990.50$365,766.00$368,421.82$451,810.00$570,908.60$563,341.00$584,887.00$584,904.00137,224.502:00 PMEngineer's Opinion of Probable CostH&H EarthworksCK May ExcavatingWilliams CivilCOP ConstructionCentral ExcavationColeman ConstructionWestern MunicipalTOTAL FOR SCHEDULE II - 5th Avenue Sanitary Sewer (Tamarack St to Oak St)September 10, 20201610 Ellis St, Suite 2B Bozeman, Montana 59715 Phone 406.522.9876 Fax 406.656.0967 www.sandersonstewart.com22
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EJCDC C-510 Notice of Award Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 1 of 2
Notice of Award
Date: _______________
Project: 5th Avenue Sanitary Sewer
Owner: City of Bozeman Owner's Contract No.:
Contract: To install 2000 LF of 8-inch sanitary sewer in 5th Avenue
from Tamarack Street to Oak Street in Bozeman, MT.
Engineer's Project No.: 18098.10
Bidder: H&H Earthworks, Inc.
Bidder's Address: 350 Pollywog Lane; Belgrade, MT 59714
You are notified that your Bid dated September 10, 2020 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for Schedule II – 5th Avenue Sanitary Sewer (Tamarack St to Oak St).
The Contract Price of your Contract is Three Hundred Sixty-Five Thousand, Seven Hundred and Sixty-
Six and 00/100 Dollars ($365,766.00).
Four (4) copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
Two (2) sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within [15] days of the date you receive this Notice of Award.
1. Deliver to the Owner Four (4) fully executed counterparts of the Contract Documents.
2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the Instructions to Bidders (Article 20), General Conditions (Paragraph 5.01), and Supplementary Conditions (Paragraph SC-5.01).
3. Other conditions precedent: Deliver with the executed Contract Documents the required insurance certificates.
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited.
Within ten days after you comply with the above conditions, Owner will return to you one fully executed
counterpart of the Contract Documents.
City of Bozeman
Owner
By:
Authorized Signature
Title Attest-City Clerk Copy to Engineer
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EJCDC C-510 Notice of Award Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 2 of 2
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