HomeMy WebLinkAbout20- Help Center Inc. - General Funding
FY 2021 Grant Agreement – Help Center General Support
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GRANT AGREEMENT
HELP CENTER INC General Funding
THIS AGREEMENT is made and entered into this 15 day of September 2020 by and between the
City of Bozeman, Montana, a self-governing municipal corporation located at 121 N. Rouse
Ave., Bozeman MT 59771 (“City”) as GRANTOR and HELP CENTER INC, a non-profit located at
421 E. Peach St Bozeman 59715 as GRANTEE.
WHEREAS, on October 17, 2005 the Bozeman City Commission adopted Resolution No. 3866
establishing policies for the granting of funds from the City of Bozeman to a requesting entity;
and
WHEREAS, HELP CENTER INC submitted a proposal to the City Commission for a grant of
$30,000 for general support that would benefit from the City funding; and
WHEREAS, on June 22, 2020, the Commission appropriated $30,000 for General Support.
THE PARTIES AGREE:
1. The Grant. The City will grant and release to GRANTEE a sum of up thirty-thousand
dollars ($30,000) from its General Fund (the “Grant”) pursuant to the payment terms in
Section 3.
2. Use of Grant Funds. Grant funds in the amount of up to thirty thousand dollars
($30,000) will be used by GRANTEE for the sole purpose of their mission as described in
the proposal submitted by Grantee to the City Commission, attached hereto as Exhibit A
and by this reference incorporated herein.
3. Payment of Grant Funds
a. Grantee may request the Grant funds during the fiscal year ending June 30, 2021
as needed by providing proof of expenses paid. Acceptable forms of proof of
payment shall be as determined in the sole discretion of the City’s Director of
Finance.
b. Any funds from the Grant not awarded during the fiscal year ending June 30,
2021 will remain in the City’s General Fund and will be available for other
appropriation.
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4. Grantee Representations
a. GRANTEE has familiarized itself with the nature and extent of this Agreement
and with all local conditions and federal, state and local laws, ordinances, rules,
and regulations that in any manner may affect Grantee’s performance under this
Agreement.
b. GRANTEE represents and warrants to City that it has the experience and ability
to perform its obligations under this Agreement; that it will perform said
obligations in a professional, competent and timely manner and with diligence
and skill; that it has the power to enter into and perform this Agreement and
grant the rights granted in it; and that its performance of this Agreement shall
not infringe upon or violate the rights of any third party, whether rights of
copyright, trademark, privacy, publicity, libel, slander or any other rights of any
nature whatsoever, or violate any federal, state and municipal laws. The City will
not determine or exercise control as to general procedures or formats necessary
for GRANTEE to meet this warranty.
c. GRANTEE represents and warrants to City that the Grant funds are necessary to
accomplish the financial requirements of HELP CENTER INC’s mission.
5. Reports/Accountability/Public Information. If Grant funds are paid to GRANTEE,
GRANTEE will provide to the City a formal written report that includes, at a minimum,
the proof of expenses paid. GRANTEE agrees to develop and/or provide such other
documentation as requested by the City demonstrating GRANTEE’s compliance with the
requirements of this Agreement. GRANTEE must allow the City, its auditors, and other
persons authorized by the City to inspect and copy its books and records for the purpose
of verifying that monies provided to GRANTEE pursuant to this Agreement were used in
compliance with this Agreement and all applicable provisions of federal, state, and local
law. GRANTEE will retain such records for seven years after receipt of final payment
under this Agreement unless permission to destroy them is granted by the City.
GRANTEE shall not issue any statements, releases or information for public
dissemination without prior approval of the City.
6. Independent Contractor Status. The parties agree that GRANTEE, its agents,
employees, contractors, or subcontractors, are independent contractors for purposes of
this Agreement and are not to be considered employees or agents of the City for any
purpose. GRANTEE and its agents, employees, contractors, or subcontractors, are not
subject to the terms and provisions of the City’s personnel policies handbook and may
not be considered a City employee for workers’ compensation or any other purpose.
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GRANTEE, its agents, employees, contractors, or subcontractors, are not authorized to
represent the City or otherwise bind the City in any way.
7. Default and Termination. If GRANTEE fails to comply with any condition of this
Agreement at the time or in the manner provided for, the City may terminate this
Agreement if the default is not cured within fifteen (15) days after written notice is
provided to GRANTEE. The notice will set forth the items to be cured. If this Agreement
is terminated pursuant to this Section, GRANTEE will repay to the City any Grant funds
already delivered to GRANTEE for HELP CENTER INC’s mission.
8. Limitation on GRANTEE’s Damages; Time for Asserting Claim
a. In the event of a claim for damages by GRANTEE under this Agreement,
GRANTEE’s damages shall be limited to contract damages and GRANTEE hereby
expressly waives any right to claim or recover consequential, special, punitive,
lost business opportunity, lost productivity, field office overhead, general
conditions costs, or lost profits damages of any nature or kind.
b. In the event GRANTEE wants to assert a claim for damages of any kind or nature,
GRANTEE must first provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of
damages sought by the claim, within ninety (90) days of the facts and
circumstances giving rise to the claim. In the event GRANTEE fails to provide
such notice, GRANTEE shall waive all rights to assert such claim.
9. Representatives
a. City’s Representative. The City’s Representative for the purpose of this
Agreement shall be Kristin Donald or such other individual as City shall designate
in writing. Whenever approval or authorization from or communication or
submission to City is required by this Agreement, such communication or
submission shall be directed to the City’s Representative and approvals or
authorizations shall be issued only by such Representative; provided, however,
that in exigent circumstances when City’s Representative is not available,
GRANTEE may direct its communication or submission to other designated City
personnel or agents and may receive approvals or authorization from such
persons.
b. GRANTEE’s Representative. GRANTEE’s Representative for the purpose of this
Agreement shall be Mandy St Aubyn or such other individual as GRANTEE shall
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designate in writing. Whenever direction to or communication with GRANTEE is
required by this Agreement, such direction or communication shall be directed
to GRANTEE’s Representative; provided, however, that in exigent circumstances
when GRANTEE’s Representative is not available, City may direct its direction or
communication to other designated GRANTEE personnel or agents.
10. Indemnity/Waiver of Claims/Insurance. To the fullest extent permitted by law,
GRANTEE agrees to defend, indemnify and hold the City and its agents, representatives,
employees, and officers (collectively referred to for purposes of this Section as the City)
harmless against all third party claims, demands, suits, damages, losses, and expenses,
including reasonable defense attorney fees, which arise out of, relate to or result from
GRANTEE’s (i) negligence, or (ii) willful or reckless misconduct.
Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of
this Section must not be construed to negate, abridge, or reduce any common-law or
statutory rights of the indemnitee(s) which would otherwise exist as to such
indemnitee(s). GRANTEE’s indemnification obligations under this Section shall be
without regard to and without any right to contribution from any insurance maintained
by City.
Should any indemnitee described herein be required to bring an action against GRANTEE
to assert its right to defense or indemnification under this Agreement or under
GRANTEE’s applicable insurance policies required below the indemnitee shall be entitled
to recover reasonable costs and attorney fees incurred in asserting its right to
indemnification or defense but only if a court of competent jurisdiction determines
GRANTEE was obligated to defend the claim(s) or was obligated to indemnify the
indemnitee for a claim(s) or any portion(s) thereof.
In the event of an action filed against City resulting from the City’s performance under
this Agreement, the City may elect to represent itself and incur all costs and expenses of
suit.
GRANTEE also waives any and all claims and recourse against the City or its officers,
agents or employees, including the right of contribution for loss or damage to person or
property arising from, growing out of, or in any way connected with or incident to the
performance of this Agreement except “responsibility for his own fraud, for willful injury
to the person or property of another, or for violation of law, whether willful or
negligent” as per 28-2-702, MCA.
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These obligations shall survive termination of this Agreement.
In addition to and independent from the above, GRANTEE shall at GRANTEE’s expense
secure insurance coverage through an insurance company or companies duly licensed
and authorized to conduct insurance business in Montana which insures the liabilities
and obligations specifically assumed by GRANTEE in this Section. The insurance coverage
shall not contain any exclusion for liabilities specifically assumed by GRANTEE in this
Section unless and to the extent coverage for such liability is not reasonably available.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the
City without limit and without regard to the cause therefore and which is acceptable to
the City and GRANTEE shall furnish to the City an accompanying certificate of insurance
and accompanying endorsements in amounts not less than as follows:
• Workers’ Compensation – statutory;
• Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate
The City of Bozeman, its officers, agents, and employees, shall be endorsed as an
additional or named insured on a primary non-contributory basis on the Commercial
General Liability policy. The insurance and required endorsements must be in a form
suitable to City and shall include no less than a thirty (30) day notice of cancellation or
non-renewal. The City must approve all insurance coverage and endorsements prior to
delivery of Grant funds to GRANTEE. GRANTEE shall notify City within two (2) business
days of GRANTEE’s receipt of notice that any required insurance coverage will be
terminated or GRANTEE’s decision to terminate any required insurance coverage for any
reason.
11. Nondiscrimination and Equal Pay. GRANTEE agrees that all hiring by Grantee of
persons performing this Grant Agreement shall be on the basis of merit and
qualifications. GRANTEE will have a policy to provide equal employment opportunity in
accordance with all applicable state and federal anti-discrimination laws, regulations,
and contracts. GRANTEE will not refuse employment to a person, bar a person from
employment, or discriminate against a person in compensation or in a term, condition,
or privilege of employment because of race, color, religion, creed, political ideas, sex,
age, marital status, national origin, actual or perceived sexual orientation, gender
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identity, physical or mental disability, except when the reasonable demands of the
position require an age, physical or mental disability, marital status or sex distinction.
GRANTEE represents it is, and for the term of this Agreement will be, in compliance with
the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana
Equal Pay Act). GRANTEE must report to the City any violations of the Montana Equal Pay
Act that Contractor has been found guilty of within 60 days of such finding for violations
occurring during the term of this Agreement.
GRANTEE shall require these nondiscrimination terms of its subcontractors providing
services under this Grant Agreement.
12. Public Meetings and Access to Public Records
a. Meetings of GRANTEE that pertain to the receipt or expenditure of Grant funds from
the City are subject to the open meeting requirements of Montana law, including
those set forth in Title 7, Chapter 1, Part 41, MCA and Title 2, Chapter 3, MCA. To
ensure compliance, GRANTEE will provide agendas for meetings that pertain to the
receipt or expenditure of Grant funds covered by this Agreement to the City Clerk’s
office no later than 72 working hours prior to meeting for notice on the City’s official
posting board and any other sites deemed reasonable by the Clerk’s office. In
addition, meeting minutes will be kept by GRANTEE and provided to the City Clerk’s
office no later than 90 days after the meeting. These minutes shall be posted and
made available to the public by the City Clerk’s office except for those minutes taken
during a closed meeting in accordance with 2-3-203, MCA. Minutes taken during a
closed meeting shall also be provided to the City Clerk’s office but shall be handled
in accordance with the City Clerk’s regular executive session protocol and kept
private in a secured cabinet.
b. In accordance with 7-1-4144, MCA and subject to any applicable legal obligation to
protect and preserve individual confidential or private information, upon reasonable
request and at reasonable times during normal business hours, GRANTEE shall make
such records available for inspection and copying by members of the public.
GRANTEE may charge for such copying in accordance with the policies of the City,
which GRANTEE hereby adopts for such purposes.
c. To determine whether a meeting or part of a meeting may be closed to the public
and to determine whether information contained in GRANTEE documents is
protected by law from disclosure, GRANTEE may seek a determination of the City
Attorney at no cost to GRANTEE. Such request and determination shall not create
an attorney-client relationship between GRANTEE and the City.
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13. Attorney’s Fees and Costs. In the event it becomes necessary for a party to this
Agreement to retain an attorney to enforce any of the terms or conditions of this
Agreement or to give any notice required herein, then the prevailing party shall be
entitled to reasonable attorney’s fees and costs, including fees, salary, and costs of in-
house counsel to include City Attorney.
14. Integration and Modification. This document contains the entire agreement between
the parties and no statements, promises or inducements made by either party or agents
of either party not contained in this written Agreement may be considered valid or
binding. This Agreement may not be modified except by written agreement signed by
both parties.
15. Dispute Resolution
a. Any claim, controversy, or dispute between the parties, their agents, employees,
or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements.
Upon mutual agreement of the parties, the parties may invite an independent,
disinterested mediator to assist in the negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a
court of competent jurisdiction in compliance with the Applicable Law provisions
of this Agreement.
16. No Assignment. GRANTEE may not subcontract or assign GRANTEE’s rights, including
the right to Grant payments, or any other rights or duties arising hereunder, without the
prior written consent of City.
17. No Third Party Beneficiary. The terms and provisions of this Agreement are intended
solely for the benefit of each party and their respective successors and assigns. It is not
the parties’ intent to confer third party beneficiary rights upon any other person or
entity.
18. Choice of Law. This Agreement shall be governed and construed in accordance with the
laws of the State of Montana without regard to conflict of law provisions. The Parties
agree to submit to the personal and exclusive jurisdiction of the courts located within
Gallatin County, Montana.
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19. Non-Waiver. A waiver by either party of any default or breach by the other party of any
terms or conditions of this Agreement does not limit the other party’s right to enforce
such term or conditions or to pursue any available legal or equitable rights in the event
of any subsequent default or breach.
20. Severability. If any portion of this Agreement is held to be void or unenforceable, the
balance of the Agreement shall continue in effect.
21. Counterparts. This Agreement may be executed in counterparts, which together
constitute one instrument.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year
indicated below.
_______________________ Date: __________
Jeff Mihelich, City Manager
City of Bozeman
_______________________ Date: __________
Print name and Title:___________________________
GRANTEE
Approved as to form:
_______________________ Date: __________
Greg Sullivan, City Attorney
City of Bozeman
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Program Manager
9/16/2020
Kathy Allen
9/16/2020
9/16/2020
FY 2021 Grant Agreement –Help Center General Support
Exhibit A
Exhibit A
Grant Proposal
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Kristin Donald
From:webadmin@bozeman.net
Sent:Monday, March 30, 2020 3:41 PM
To:Kristin Donald
Subject:*NEW SUBMISSION* - Outside Entity Budget Requests
Follow Up Flag:Follow up
Flag Status:Flagged
A new entry to a form/survey has been submitted.
Form Name: Outside Entity Budget Requests
Date & Time: 03/30/2020 3:40 PM
Response #: 3
Submitter ID: 25782
IP address: 97.121.198.38
Time to complete: 52 min. , 24 sec.
Survey Details
Page 1
1. Entity Name
Help Center, Inc.
2. Entity's Physical Address
Street Address 421 E. Peach St.
Unit # Not answered
City Bozeman
Postal/Zip Code 59715
State Montana
3. Number of Years of Operation as a Non‐Profit Organization
49 years
4. Link to Most Recent Annual Financial Report
https://www.bozemanhelpcenter.org/uploads/4/6/3/7/4637709/help_center_financial_statements_fy18.pdf
5. Dollar Amount Requested for the Fiscal Year
$51,150
6. Description of the Funding Request in Relation to the Strategic Plan and/or Citizen Benefit
Help Center, Inc. is comprised of the Sexual Assault Counseling Center, Hearts and Homes Family Resource Center, Gallatin
County Child Advocacy Center, Sacks Thrift, and Help Center 211. We have been providing support to Bozeman, the Gallatin
Valley and surrounding areas 24 hours a day, 365 days a year, since 1971. The agency’s core value is that an effective,
compassionate response to clients in crisis is critical to the wellbeing of a community. This request is for the crisis
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intervention, behavioral health program of the agency, Help Center 211 (HC211). We are requesting funding for the
personnel costs (salary, taxes & benefits) for one additional staff crisis counselor. HC211 provides suicidal prevention and
intervention, information, outreach, direct services, advocacy, crisis counseling and therapy to clientele in a safe,
confidential environment, all free of charge. HC211 hosts a local 24‐hour crisis and suicide hotline (586‐3333) and we are
one of two crisis centers in our state that answers the National Suicide Prevention line (1‐800‐273‐TALK). HC211 is also part
of the Montana 211 network, managing information and resources for 13 counties in southwestern Montana. The public can
visit Montana211.org or call 211 24/7 for easy access to community resource information. HC211 is one of four centers in
the state responsible for 211 resources and is part of a national 211 network. In addition to our crisis lines, we hold walk‐in
crisis counseling hours (which has moved to telehealth during the COVID‐19 pandemic) between 8a‐6pm and free ongoing
mental health counseling to those who are uninsured or under‐insured. We envision HC211 as a key partner in addressing
the City’s vision of a Safe, Welcoming Community. Mental health is addressed in a number of the metrics laid out in this
plan. HC211 often acts as a “first stop” in our community for those experiencing a mental health crisis or in need of
community resources. Our ability to offer 24‐Hour assistance and ability to connect our community members to appropriate
long‐term mental healthcare through our Referral Database for Mental Health Professionals, or community resources makes
us uniquely positioned to assist in moving the dial on mental health metrics. Additionally, HC211 leadership is actively
involved in the Elevating Behavioral Health committee, bringing together key mental health resources and experts to
address behavioral health in our community. Through the Montana 211 system, we are also able to update the constant
stream of changes in services as well as help identify gaps in services and needs, providing valuable information to
community partners. We are also active members of the Southwest Montana Community Organizations Active in Disaster,
which will be a key partner in your addressing the community risk metric. For example, in the current COVID‐19 response,
HC211 is playing a key role in a community‐wide response to the mental health needs of our community. This includes
acting as a 24‐Hour triage system in coordination with Bozeman Health, Gallatin Mental Health Center and other key mental
health organizations and private providers. As the population of our area has grown, so has the demand on our services.
Specifically, the demand for walk‐in crisis counseling and follow‐up phone calls. Our walk‐in services increased by 57% from
2018 to 2019. In 2019, 96 individuals utilized our walk‐in crisis services. Our ability to provide same day crisis intervention
services makes us the logical first call for agencies, including our BSD7 school system, as well as community members. We
coordinate with local school counselors to provide emergency mental health and suicide screenings and assessments for
students. When a school counselor becomes alerted that a student may be considering suicide, they work with the
parents/caregivers to get the students to the Help Center as soon as possible. 26 of the walk‐in clients we saw in 2019 were
under the age of 18. To date in 2020, we have already seen an increase in walk‐ins. We have had 35 alone this quarter, 14 of
those under age 18. If there is a completed suicide that impacts a school, business or other organization, HC211 is able to
mobilize their crisis counselors to provide in‐person group or individual crisis counseling. This pre‐established relationship
with BSD7 can support the City’s vision to strengthen the relationship with BSD7, as laid out in the strategic plan. Our
current staffing model for our 24‐hour center is one paid crisis counselor position with our invaluable, highly trained
volunteers assisting per 12 each hour shift. Some days we have consistent volunteer assistance, but others we do not. While
the need for services both day and night has grown overall, our daytime need has significantly increased. Our current
staffing model and availability of funding is becoming increasingly strained with the increased demand on services.
Therefore, we are requesting funding for an additional FTE of the daytime crisis counselor staff position during high‐demand
hours. This position will allow us to provide additional staff to assist with telehealth and walk in crisis counseling, County
wide information and referral, Triage for our crisis mental health system, follow‐up phone calls, emails and texts, follow‐up
surveys, disaster‐time responses, in addition to answering the crisis lines. Part of our protocols for the stabilization of crisis
and suicidal episodes is to provide follow‐up support. Our follow‐up program maintains contact with a client from the
presentation of crisis through the intervention and for days, weeks and sometimes months after the initial suicidal or crisis
episode. In 2019, we provided follow‐ups for 1,960 contacts, a 118% increase from 2018. Follow up care is an evidence‐
based approach to suicide prevention. Individuals participating in a follow up program experience 20% fewer suicides after
being discharged from the hospital. Those in suicidal crisis often need to wait to connect to continuing care after discharge
from a hospital or acute crisis care center. Research shows that 43% of suicides occur within one month of discharge and
47% of them happened before the first follow up appointment. Crisis call centers are uniquely positioned to provide a low‐
cost method of providing continuity of care between the acute crisis and connection to a longer‐term care provider,
although, often we continue follow up past this point. When connected to a crisis center for follow up care, individuals
report less stress and a lowered risk of suicide. (Source: Follow Up Matters
https://followupmatters.suicidepreventionlifeline.org/). We also partner with other nonprofit mental health providers, such
as Community Health Partners, to provide additional support to high‐risk clients to additional telehealth calls in between
counseling sessions. We are also increasing the provision of follow‐up surveys, in which we follow‐up with callers who we
referred to community resources to ensure their needs were met and to provide additional resources, as needed. Since
2015, the population of the county has grown by 41.1%. During the same period, our calls related to suicide have more than
doubled. We have also more than doubled the number of referrals to County‐wide community resources. The number of
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calls from chronically mentally ill clients requiring stabilization has increased by more than half and the number of crisis calls
have increased by more than a third. Gallatin County alone, required response to 2,221 crisis calls, including 96 emergency
walk‐in clients. During calendar year 2019, the Help Center ensured safety from suicide 900 times and provided crisis
intervention and emotional support for 7,419 callers. In 2019 alone, we took 9,677 inbound calls, which is a 10.3% increase
from 2018. Equally important, we work to stabilize people with persistent mental illness and attend to their basic needs
before they escalate into crisis. Emotional support clients are provided with ongoing stabilization, assessment and social
support. For those who have trouble with emotional regulation, day to day frustrations can amount to a crisis, which can
have a cascading effect for those around them. In 2019, we provided ongoing support to 123 individual community
members struggling with chronic mental health issues. Our services provide a mechanism for ongoing stabilization,
assessment and emotional support though the use of the crisis lines by providing response to 4,385 stabilizing phone calls in
2019. A key benefit HC211 provides to the citizens of our city is the economic burden that suicidal individuals and completed
suicides can bring. Based on the indicators found in the WIQARS Cost of Injury Report on the economic burden of suicide
and self‐harm, we can safely estimate that HC211 provides significant savings to the City/County in direct medical costs for
prevented suicide and self‐harm as well as in longer term indirect costs through future health care costs and work lost if not
for our prevention efforts. In 2019, HC, Inc provided 670 suicidal community members with full suicide assessments. Of
these callers, 287 were assessed to be at imminent risk of suicide. Of those, 224 callers (78%) were stabilized, either on the
phone or through our walk‐in service, by our crisis counselors and diverted from utilizing community emergency service(s)
such as 911, law enforcement, ambulance, ER, and crisis stabilization facilities. The remainder of the callers who were not
able to keep themselves safe, we either collaborated with them to reach a safe place (22%) or initiated an involuntary
rescue (5%). Thank you for taking the time to read our proposal. We look forward to hearing from you and partnering to
help the City of Bozeman reach their strategic goals. If you have any questions, please reach out to Mandy St. Aubyn,
Development & Communications Coordinator, at hcdevco@bozemanhelpcenter.org.
7. Other Entities Funding has been Requested From AND Other Partners Assisting with Funding Entity (List up to three)
#1 Name Gilhousen Family Foundation
Amount $ 45,000
#2 Name Greater Gallatin United Way
Amount $ 30,000
#3 Name State of Montana DPHHS ‐ Office of Suicide Prevention
Amount $ $102,500
8. Contact Information for Entity
First Name Mandy
Last Name St. Aubyn
Phone Number (406) 579‐9149
Email Address hcdevco@bozemanhelpcenter.org
Thank you,
City Of Bozeman
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