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HomeMy WebLinkAbout2005-04-25 Minutes, City Commission, WORK MINUTES OF THE WORK SESSION MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA April 25, 2005 ***************************** The Commission of the City of Bozeman met in work session on Monday, April 25, 2005, at 12:00 noon, in the Board Room of the First Interstate Bank, 202 West Main Street. Present were Mayor Andrew Cetraro, Commissioner Jeff Krauss, Commissioner Marcia Youngman, Commissioner Steve Kirchhoff, Commissioner Lee Hietala, City Manager Chris Kukulski, Director of Public Service Debbie Arkell, Director of Finance Anna Rosenberry, Director of Safety Mark Tymrak, Assistant Director of Public Safety-Fire Operations Chuck Winn, Planning Director Andy Epple, City Attorney Paul Luwe, Personnel Director Pattie Berg (arrived at 1 :05 p.m.) and Clerk of the Commission Robin Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Sianina of Notice of SDecial Meetina Each of the Commissioners, in turn, signed the Notice of Special Meeting. Public comment Mr. George Thompson, 12 Hill Street, noted that he is an architect by training, and also took courses in finance. He has worked on various projects, including an 1,1 OO-acre military base redevelopment project and has worked with other communities on development changes. He encouraged the Commission to consider the core values of neighborhoods as the proposed Town and Country Grocers development at the corner of South Third Avenue and Kagy Boulevard makes it way through the process. He voiced his interest in seeing a project that complies with, and provides an excellent example of, the type of development to be encouraged in the "B-1" zoning district. Presentation from Plannina Director EDDie re Bozeman 2020 Community Plan (growth Dolicv) Planning Director Andy Epple provided a power point presentation on specific aspects of the Bozeman 2020 Community Plan, reminding the Commission of the vision and guiding principles in that document. He noted that permits for 362,000 square feet of commercial space and 881 new housing units were issued last year, well above the previous record; and this year's pace is running at 16Y:2 percent higher than last year's. He also noted that the owners of 320 acres south of Goldenstein Lane are beginning to ask questions about the possibility of annexing and developing at urban densities. The Planning Director noted that each chapter in the Bozeman 2020 Community Plan contains a listing of goals and objectives, and those listings have resulted in Chapter 13 of the document, which provides a listing of implementation policies. Those listings drive the budget process for the Planning Department as well as other departments. Planning Director Epple stated the boundaries of the growth policy coincide with those in the existing capital facilities plans for water and sewer, even though the City has no jurisdiction beyond the city limits. He identified the Bozeman 2020 Community Plan as the most important document for long-range planning of the community, and recognized there are components of that plan that need to be completed as soon as possible. The Planning Director identified the main themes in Bozeman 2020 Community Plan, which include (1) promote downtown as heart of community; (2) commercial centers, not strips; (3) neighborhoods, not subdivisions; (4) preservation and enhancement of older neighborhoods; (5) promote multi-modal transportation; (6) quality new growth; (7) affordable housing; (8) growth pays its own way; (9) protect critical lands; and (10) infill and cost efficient development. He also highlighted the implementation tools and the 04-25-05 work ... ---------..------ - 2 - initiatives that accompany those themes. He then cautioned that the City is about to "hit some walls" with its continued growth, including extended response times that result from having only two fire stations and the finite capacity of the wastewater treatment plant. The Commission thanked the Planning Director for the update. Break w 1 :25 p.m. to 1 :40 p.m. Mayor Cetraro declared a break from 1 :25 p.m. to 1 :40 p.m., to allow for rearranging the room for the remainder of the meeting. Work session - settina of core values w Joshua Leavitt. facilitator City Manager Chris Kukulski reviewed the process that he has followed to date in identifying core values for the City, including meetings with employees in all of the departments. He noted that the overwhelming majority of employees sincerely appreciate being involved in the process; and they are now looking for the completion of the process and a commitment to follow through. Joshua Leavitt, New Line Consulting, distributed copies of a business plan diagram and an information sheet on developing an effective public board. He stressed that identifying the vision for the future and then broad strategies to meet that vision is essential; and establishing values is an important component of the overall process. He then identified the parameters under which discussion is to occur during this work session. Mr. Leavitt posted the top ten core values identified by staff, which include: integrity (127), teamwork (121), honesty (97), trust (64), customer satisfaction (53), accountability (50), family (50), quality (44), fairness (44), and loyalty (40). Taking the top core values identified by the City employees in the various departments, the Commissioners and management staff identified (1) integrity, (2) teamwork, (3) service, and (4) leadership as the top core values for the City, and then identified various phrases and concepts to define those core values. City Manager Kukulski stated that, once writing of the core values have been completed, the next step will be to adopt them by resolution at a regular Commission meeting. Joshua Leavitt noted that one of the questions raised during discussions with individual Commissioners is what makes an effective Commission. The Commissioners and management team identified a number of issues that lead to an ineffective Commission as well as an effective Commission. Joshua Leavitt asked the Commissioners and management staff to turn their attention to priorities in specific areas for the next three to five years, after which those priorities were ranked. Discussion - FYI Items The following "For Your Information" items were forwarded to the Commission. (1 ) Invitations to the Bozeman Creek Neighborhood, NorthEast Neighborhood Alliance, New Hyalite View Neighborhood and SouthEast Neighborhood Association from Neighborhood Coordinator Tracy Oulman to participate in Clean Up Day on Saturday, April 30, from 8:30 a.m. to noon. (2) Notice of a public hearing to be held before the County Commission at 9:00 a.m. on Tuesday, April 26, on a proposal to change the name of the Belgrade Rural Fire Control District to the Central Valley Fire District. (3) Agendas for the County Commission meetings to be held at 9:00 a.m. on Tuesday, April 26, and at 1 :30 p.m. on Wednesday, April 27, at the Courthouse. (4) Updated listing of planning projects to be considered at upcoming Commission meetings, dated April 20, 2005. 04-25-05 work ...._ ..._n_____.______"..____.._....._.__ _.__n.__..___..___.".....___....._ - 3 - (5) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Wednesday, April 27, in the Commission Room. (6) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Wednesday, April 27, in the Commission Room. (7) City Manager Kukulski noted that closing on the sale of the property on Love Lane is scheduled for later this week and asked if a majority of the Commissioners support that sale; a majority concurred. Adjournment - 9:05 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Kirchhoff, seconded by Commissioner Hietala, that the meeting be adjourned. The motion carried by the fOllowing Aye and No vote: those voting Aye being Commissioner Kirchhoff, Commissioner Hietala, Commissioner Krauss, Commissioner Youngman a d Mayor Cetraro; those voting No, none. ATTEST: ~/~ R IN L. SULLIVAN Clerk of the Commission 04-25-05 work