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Home My WebLink About09-15-20 City Commission Packet Materials - C14. TO MID2021-001 w Sanderson Stewart for MURD Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Urban Renewal Program Manager Mike Veselik, Economic Development Specialist SUBJECT: Sanderson Stewart Term Contract Task Order MID2021-001 for miscellaneous design services in the Midtown Urban Renewal District MEETING DATE: September 15, 2020 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to Sign Task Order MID2021-001 TASK ORDER BACKGROUND: The Midtown Urban Renewal District (the “District”) continues to redevelop because of public infrastructure incentives provided by the Tax Increment Financing allowed in the District. Some projects require additional, or modified, design work due to unforeseen circumstances on the ground. Sanderson Stewart has the term contract for this District and routinely completes small, “on-demand” projects for District. This task order allows for efficient “on-demand” services form Sanderson Stewart. TERM CONTRACT BACKGROUND: Following a competitive RFQ process, a team led by Sanderson Stewart, also including A&E Architects, DCI Engineers, Walker Consultants, and CTC Technology and Energy, was awarded a term contract for urban renewal district professional services on October 22, 2018. FISCAL EFFECTS: Funding for this Task Order is included in the Midtown Urban Renewal Board’s recommended Fiscal Year 2021 Work Plan and Budget for the Midtown Urban Renewal 176 District. Sanderson Stewart will bill for its services on a time and materials basis not to exceed $10,000. ATTACHMENTS: • Task Order MID 2021-001 • Sanderson-Stewart Subs and Charge Out Rates 177 City of Bozeman Urban Renewal District Term Contract Task Order Number #MID21-001 PROJECT: On-Call Miscellaneous Engineering Services for the Midtown Urban Renewal District Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated July 30, 2020 between the City of Bozeman Economic Development Department and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: City: David Fine, Urban Renewal Program Manager Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order shall include miscellaneous design services to be provided on an as-needed basis at the request of the City of Bozeman Economic Development Department. COMPENSATION: Sanderson Stewart will bill for its services on a time-and-materials basis not to exceed $10,000.00. Sanderson Stewart shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “time-and-materials basis” according to the attached standard rate sheets for Sanderson Stewart and it’s subconsultants. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Sanderson Stewart Jeff Mihelich, City Manager Danielle Scharf, Principal 178 CHARGE OUT RATES EFFECTIVE AUGUST 2019 At Sanderson Stewart, we strive to provide great customer service and value. While we can offer the traditional method of billing by hourly charge rates, we strongly encourage our current and prospective clients to consider a lump sum arrangement in determining your overall project compensation. Fixed-fee projects can result in substantial savings over our posted hourly billing rates and provide a level of certainty at the outset of your project. STAFF PERSONNEL SERVICES Expert Witness/Special Consultant $ 265.00 /hour Principal $ 185.00 /hour Senior Engineer I $ 145.00 /hour Senior Engineer II $ 170.00 / hour Project Engineer I $ 110.00 /hour Project Engineer II $ 120.00 / hour Staff Engineer I $ 95.00 /hour Staff Engineer II $ 105.00 / hour Engineer Intern $ 65.00 /hour Senior Land Planner $ 135.00 /hour Land Planner $ 130.00 /hour Right-of-Way Agent $ 135.00 /hour Landscape Architect $ 115.00 /hour Senior Landscape Architect I $ 125.00 / hour Senior Landscape Architect II $ 140.00 / hour Landscape Designer I $ 80.00 /hour Landscape Designer II $ 100.00 / hour Senior Professional Land Surveyor $ 135.00 /hour Professional Land Surveyor $ 115.00 /hour Staff Surveyor I $ 85.00 /hour Staff Surveyor II $ 100.00 / hour 179 Sanderson Stewart Charge Out Rates Effective August 1, 2019 Page 2 Field Survey Technician I $ 75.00 /hour Marketing Director $ 125.00 /hour Graphic Artist $ 95.00 /hour Photographer $ 180.00 /hour Web Developer $ 90.00 /hour Senior Designer I $ 95.00 /hour Senior Designer II $ 105.00 / hour Designer $ 90.00 /hour CADD Technician $ 80.00 /hour Senior Construction Engineering Technician $ 115.00 /hour Construction Engineering Technician $ 85.00 /hour Construction Inspector $ 80.00 /hour Project Administrator $ 75.00 /hour Administrative/Clerical $ 70.00 /hour SURVEY CREW SERVICES 1-man Crew/2-man Crew $ Per Job OUTSIDE CONSULTANTS 1) At cost if independently billed direct to client. 2) Cost plus 5% if billed through us. INDEPENDENT LABORATORIES 1) At cost if independently billed direct to client. 2) Cost plus 5% if billed through us. ADMINISTRATIVE EXPENSES Administrative expenses (including copies, prints, phone, 3.5% * postage, materials, and travel) based on professional services only * unless modified by contract 9-12-19 180 2020 HOURLY RATES Architectural/Interior Design Senior Principal $260 Principal $175 Architectural Planner (VI)$200 Senior Preservation Architect (VI)$165 Preservation Architect (V)$150 Senior Architect (VI)$165 Project Manager $150 Project Architect (Arch V)$150 Project Architect (Arch IV)$130 Architect (Arch III)$120 Architect (Arch I - II)$105 Designer (V)$140 Designer (IV)$130 Designer (III)$105 Designer (I & II)$100 Senior Construction Administrator (V)$150 Construction Administrator (III & IV)$130 Construction Administrator (I & II)$105 Interior Design (V)$150 Interior Designer (III & IV)$120 Interior Designer (II)$100 Interior Designer (I)$90 Procurement Specialist $105 Project Manager Assistant $75 Clerical $50 Graphic Design Graphic Designer (V)$200 Graphic Designer (IV)$120 Graphic Designer (III)$100 Graphic Designer (II)$95 Graphic Designer (I)$85 Writer (II)$75 Writer (I)$50 Expenses Mileage 0.575 http://www.gsa.gov/portal/content/104877 General Per Diem - Gov't Allowable $55 For specific areas rates search gsa.gov/travel Printing - outsourced At Cost Printing - in-house plotter $3.00 24 x 36 B/W $20.00 24 x 36 Color $5.00 30 x 42 B/W $25.00 30 x 42 Color Printing - in-house copier $0.50 1/2 sized B/W (12 x 18) $3.00 1/2 sized Color (12 x 18) $0.15 Page B/W Letter sized $1.00 Page Color Letter sized $0.25 Page B/W Ledger sized 181 $2.00 Page Color Ledger sized Lodging At Cost or for Gov't Project, search gsa.gov/travel 182 183 CTC Labor Rates CTC proposes to perform tasks for the City of Bozeman on a time-and-materials basis at the hourly rates listed below. Labor Category Contract Rate Director of Business Consulting $200 Principal Analyst $180 Senior Project Analyst $160 Senior Analyst $145 Staff Analyst $135 Communications Aide $80 Chief Technology Officer $200 Principal Engineer $180 Senior Project Engineer $160 Senior Engineer $145 Staff Engineer $135 Engineer Aide $80 Local travel is billed at current standard mileage rates. Non-routine expenses and long-distance travel are recovered at direct cost with no mark-up. 184