HomeMy WebLinkAbout09-15-20 City Commission Packet Materials - C12. PSA w HDR Engineering Inc for WRF Facility Plan Update
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Brian Heaston, Senior Engineer Mitch Reister, Director of Public Works
SUBJECT: Authorize the City Manager to Sign a Professional Services Agreement with HDR Engineering, Inc., for the WRF Facility Plan Update Project. MEETING DATE: September 15, 2020
AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to Sign a Professional Services Agreement with HDR Engineering, Inc., for the WRF Facility Plan Update Project.
BACKGROUND: The City’s current Water Reclamation Facility (WRF) was brought online in 2012 following wastewater treatment capital planning that occurred with the 2007 Wastewater Facility Plan. Tremendous population growth has occurred since the last WRF Facility Plan along with substantial changes in nutrient water quality standards promulgated by the State of
Montana. An update to the WRF Facility Plan is necessary given the rapid rate of population
growth and more stringent nutrient water quality standards. The attached professional services agreement (PSA) sets forth negotiated scope and fee to perform an update to the WRF Facility Plan. Pursuant to state statute, HDR Engineering was selected as the most qualified firm to perform professional engineering services upon review of RFPs received for the project.
FISCAL EFFECTS: The professional services agreement with HDR Engineering, Inc. attached contains a negotiated scope of fee totaling $339,600. The project is largely funded through the FY21 Wastewater Fund CIP. Project WW71 – Water Reclamation Facility Plan Update provides $300k for the project. The FY21 WRF operating budget will provide $39,600 of funding for the
project to be allocated to Task 400 of the project scope – Discharge Permit Renewal Assistance
and Long-Range Nutrient WQS Compliance. The WRF FY21 operating budget contains a line item identified for discharge permit assistance adequate to cover this cost. ALTERNATIVES: As suggested by the Commission.
ATTACHMENTS: Professional Services Agreement
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of ,2020,
by and between the CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation
organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse
Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771,
hereinafter referred to as “City,” and HDR Engineering, Inc. with a mailing address of 2150
Analysis Drive, Bozeman, MT, hereinafter referred to as “Consultant”, collectively referred to as
“Parties”.
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Consultant to perform for City services
described in the Scope of Services attached hereto as “Exhibit A” and by this reference made a
part hereof for the Project: WRF Facility Plan Update.
2.Term/Effective Date: This Agreement is effective upon the date of its execution and will
terminate upon satisfactory completion of the agreed Scope of Services, which may be amended
from time to time by the mutual agreement of the Parties pursuant to terms of this agreement,
as determined by the City.
3.Scope of Services: Consultant will perform the work and provide the services in
accordance with the requirements of the Scope of Services. For conflicts between this Agreement
and the Scope of Services, unless specifically provided otherwise, the Agreement governs.
Consultant may, at its own risk, use or rely upon design elements and information ordinarily or
customarily furnished by others, including, but not limited to, specialty contractors, Sub-
consultants, manufacturers, suppliers, and publishers of technical standards.
4.Payment for Scope of Services: City agrees to pay Consultant for the completion of the
Scope of Services a lump sum amount of $337,801, being equal to the Consultant’s Direct Labor
Costs times a factor of 3.2, which shall cover Direct Labor, the federally audited payroll Direct
Labor Overhead, General & Administrative Overhead, and Profit. The Consultant’s Direct Labor
Costs in $/hr for its employee classes and a detailed breakdown of personnel hours directly
assigned to each task of the Scope of Services is provided herewith as “Attachment 1”.
5.Reimbursable Expenses: As defined in section 8 of this Agreement, for completion of the
Scope of Services and approved Additional Services, reimbursable expenses shall be paid to the
Consultant by the City in the actual amount of the costs incurred up to an amount not to exceed
$1,799 which includes $0 for Sub-consultants hired by the Consultant and $1,799 for all other
reimbursable expenses. The estimated reimbursable expenses are provided herewith as
“Attachment 2”. The administrative markup factor being applied by the Consultant for any of its
Sub-consultants shall be indicated on Attachment 2 and be no higher than 1.05.
20th August
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6.Additional Services: If the City requests Consultant to perform any Additional Services
not otherwise provided for in this Agreement, City shall so instruct the Consultant in writing, and
the Consultant shall perform, or direct its Sub-consultants to perform, such services necessary to
complete the Additional Services requested. The City and Consultant shall mutually agree upon
a basis of payment for the Additional Services requested prior to the Consultant proceeding with
such Additional Services.
7.Times of Payments: The Consultant may submit monthly statements for the Scope of
Services and approved Additional Services rendered and for Reimbursable Expenses incurred.
The statements shall be based upon Consultant’s estimate of the proportion of the total Scope
of Services actually completed for each task at the time of billing.
8.Meaning of Terms:
a.Additional Services: Additional Services means services resulting from significant
changes in the general scope, extent or character of the Project or major changes in
documentation previously accepted by the City where changes are due to causes beyond the
Consultant’s reasonable control. Additional Services can also mean providing other services not
otherwise provided for in the Agreement that are substantially similar to and generally consistent
with the nature of services contained in the Scope of Services.
b.Agreement: As used herein the term “this Agreement” refers to the contents of
this document and its Attachments and Exhibits attached hereto and referred to as if they were
part of one and the same document.
c.Direct Labor Costs: Direct Labor Costs used as a basis for payment mean the
actual salaries and wages paid to all of the Consultant’s personnel engaged directly on the Scope
of Services but does not included indirect payroll related costs or fringe benefits.
d.Reimbursable Expenses: Reimbursable expenses mean the actual expenses
incurred by the Consultant or its Sub-consultants directly in connection with the Project, such as
expenses for: transportation and subsistence incidental thereto; toll telephone calls; specialized
technology or software subscription charges; reproduction of reports, technical memoranda,
drawings, renderings and similar Project-related items.
e. Sub-consultants: Sub-consultants means any independent professional
associates working on the Project that are not directly employed by the Consultant and have
rather been hired by the Consultant to serve a particular role or offer a particular service for the
Project.
9.Consultant’s Representations: To induce City to enter into this Agreement, Consultant
makes the following representations:
a.Consultant has familiarized itself with the nature and extent of this Agreement,
the Scope of Services, and with all local conditions and federal, state and local laws, ordinances,
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rules, and regulations that in any manner may affect cost, progress or performance of the Scope
of Services.
b.Consultant represents and warrants to City that it has the experience and ability
to perform the services required by this Agreement; that it will perform said services in a
professional, competent and timely manner and with diligence and skill; that it has the power to
enter into and perform this Agreement and grant the rights granted in it; and that its performance
of this Agreement shall not infringe upon or violate the rights of any third party, whether rights
of copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature
whatsoever, or violate any federal, state and municipal laws. The City will not determine or
exercise control as to general procedures or formats necessary to have these services meet this
warranty.
10.Independent Consultant Status/Labor Relations: The parties agree that Consultant is an
independent Consultant for purposes of this Agreement and is not to be considered an employee
of the City for any purpose. Consultant is not subject to the terms and provisions of the City’s
personnel policies handbook and may not be considered a City employee for workers’
compensation or any other purpose. Consultant is not authorized to represent the City or
otherwise bind the City in any dealings between Consultant and any third parties.
Consultant shall comply with the applicable requirements of the Workers’ Compensation
Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter
71, MCA. Consultant shall maintain workers’ compensation coverage for all members and
employees of Consultant’s business, except for those members who are exempted by law.
11.Indemnity/Waiver of Claims/Insurance: For other than professional services rendered,
to the fullest extent permitted by law, Consultant agrees to release, defend, indemnify, and hold
harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions,
fees and costs (including attorney’s fees and the costs and fees of expert witness and
consultants), losses, expenses, liabilities (including liability where activity is inherently or
intrinsically dangerous) or damages of whatever kind or nature connected therewith and without
limit and without regard to the cause or causes thereof or the negligence of any party or parties
that may be asserted against, recovered from or suffered by the City occasioned by, growing or
arising out of or resulting from or in any way related to: (i) the negligent, reckless, or intentional
misconduct of the Consultant; or (ii) any negligent, reckless, or intentional misconduct of any of
the Consultant’s agents.
For the professional services rendered, to the fullest extent permitted by law, Consultant
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses,
and expenses, including reasonable defense attorney fees, to the extent caused by the negligence
or willful misconduct of the Consultant or Consultant’s agents or employees.
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Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of this
Section must not be construed to negate, abridge, or reduce any common-law or statutory rights
of the indemnitee(s) which would otherwise exist as to such indemnitee(s).
Consultant’s indemnity under this Section shall be without regard to and without any right
to contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the
Consultant to assert its right to defense or indemnification under this Agreement or under the
Consultant’s applicable insurance policies required below the indemnitee shall be entitled to
recover reasonable costs and attorney fees incurred in asserting its right to indemnification or
defense but only if a court of competent jurisdiction determines the Consultant was obligated to
defend the claim(s) or was obligated to indemnify the indemnitee for a claim(s) or any portion(s)
thereof.
In the event of an action filed against City resulting from the City’s performance under
this Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Consultant also waives any and all claims and recourse against the City or its officers, agents or
employees, including the right of contribution for loss or damage to person or property arising
from, growing out of, or in any way connected with or incident to the performance of this
Agreement except “responsibility for his own fraud, for willful injury to the person or property of
another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Consultant shall at Consultant’s expense
secure insurance coverage through an insurance company or companies duly licensed and
authorized to conduct insurance business in Montana which insures the liabilities and obligations
specifically assumed by the Consultant in this Section. The insurance coverage shall not contain
any exclusion for liabilities specifically assumed by the Consultant in this Section 11.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City
without limit and without regard to the cause therefore and which is acceptable to the City and
Consultant shall furnish to the City an accompanying certificate of insurance and accompanying
endorsements in amounts not less than as follows:
•Workers’ Compensation – statutory;
•Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
•Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
•Automobile Liability - $1,000,000 property damage/bodily injury per accident; and
•Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
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The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The
insurance and required endorsements must be in a form suitable to City and shall include no less
than a sixty (60) day notice of cancellation or non-renewal. The City must approve all insurance
coverage and endorsements prior to the Consultant commencing work. Consultant shall notify
City within two (2) business days of Consultant’s receipt of notice that any required insurance
coverage will be terminated or Consultant’s decision to terminate any required insurance
coverage for any reason.
12.Termination for Consultant’s Fault:
a.If Consultant refuses or fails to timely do the work, or any part thereof, or fails to
perform any of its obligations under this Agreement, or otherwise breaches any terms or
conditions of this Agreement, the City may, by written notice, terminate this Agreement and the
Consultant’s right to proceed with all or any part of the work after a reasonable opportunity is
given to Consultant to cure any performance failures or defaults under this Agreement
(“Termination Notice Due to Consultant’s Fault”). The City may then take over the work and
complete it, either with its own resources or by re-letting the contract to any other third party.
b.In the event of a termination pursuant to this Section 12, Consultant shall be
entitled to payment only for those services Consultant actually rendered.
c.Any termination provided for by this Section 12 shall be in addition to any other
remedies to which the City may be entitled under the law or at equity.
d.In the event of termination under this Section 12, Consultant shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
13.Termination for City’s Convenience:
a.Should conditions arise which, in the sole opinion and discretion of the City, make
it advisable to the City to cease performance under this Agreement the City may terminate this
Agreement by written notice to Consultant (“Notice of Termination for City’s Convenience”). The
termination shall be effective in the manner specified in the Notice of Termination for City’s
Convenience and shall be without prejudice to any claims that the City may otherwise have
against Consultant.
b.Upon receipt of the Notice of Termination for City’s Convenience, unless
otherwise directed in the Notice, the Consultant shall immediately cease performance under this
Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Consultant shall do only such work as may
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be necessary to preserve, protect, and maintain work already completed or immediately in
progress.
c.In the event of a termination pursuant to this Section 13, Consultant is entitled to
payment only for those services Consultant actually rendered on or before the receipt of the
Notice of Termination for City’s Convenience.
d.The compensation described in Section 13(c) is the sole compensation due to
Consultant for its performance of this Agreement. Consultant shall, under no circumstances, be
entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any nature
arising, or claimed to have arisen, as a result of the termination.
14.Limitation on Consultant’s Damages; Time for Asserting Claim:
a.In the event of a claim for damages by Consultant under this Agreement,
Consultant’s damages shall be limited to contract damages and Consultant hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business opportunity,
lost productivity, field office overhead, general conditions costs, or lost profits damages of any
nature or kind.
b.In the event Consultant wants to assert a claim for damages of any kind or nature,
Consultant shall provide City with written notice of its claim, the facts and circumstances
surrounding and giving rise to the claim, and the total amount of damages sought by the claim,
within thirty (30) days of the Consultant becoming aware of the facts and circumstances giving
rise to the claim. In the event Consultant fails to provide such notice, Consultant shall waive all
rights to assert such claim.
15.Representatives:
a.City’s Representative: The City’s Representative for the purpose of this Agreement
shall be Brian Heaston, PE or such other individual as City shall designate in writing. Whenever
approval or authorization from or communication or submission to City is required by this
Agreement, such communication or submission shall be directed to the City’s Representative and
approvals or authorizations shall be issued only by such Representative; provided, however, that
in exigent circumstances when City’s Representative is not available, Consultant may direct its
communication or submission to other designated City personnel or agents as listed above and
may receive approvals or authorization from such persons.
b.Consultant’s Representative: The Consultant’s Representative for the purpose of
this Agreement shall be Coralynn Revis, PE or such other individual as Consultant shall designate
in writing. Whenever direction to or communication with Consultant is required by this
Agreement, such direction or communication shall be directed to Consultant’s Representative;
provided, however, that in exigent circumstances when Consultant’s Representative is not
available, City may direct its direction or communication to other designated Consultant
personnel or agents.
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16.Permits: Consultant shall provide all notices, comply with all applicable laws, ordinances,
rules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman business
license, and inspections from applicable governmental authorities, and pay all fees and charges
in connection therewith.
17.Laws and Regulations: Consultant shall comply fully with all applicable state and federal
laws, regulations, and municipal ordinances including, but not limited to, all workers’
compensation laws, all environmental laws including, but not limited to, the generation and
disposal of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules,
codes, and provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City,
County, and State building and electrical codes, the Americans with Disabilities Act, and all non-
discrimination, affirmative action, and utilization of minority and small business statutes and
regulations.
18.Nondiscrimination and Equal Pay: The Consultant agrees that all hiring by Consultant of
persons performing this Agreement shall be on the basis of merit and qualifications. The
Consultant will have a policy to provide equal employment opportunity in accordance with all
applicable state and federal anti-discrimination laws, regulations, and contracts. The Consultant
will not refuse employment to a person, bar a person from employment, or discriminate against
a person in compensation or in a term, condition, or privilege of employment because of race,
color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived
sexual orientation, gender identity, physical or mental disability, except when the reasonable
demands of the position require an age, physical or mental disability, marital status or sex
distinction. The Consultant shall be subject to and comply with Title VI of the Civil Rights Act of
1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder.
Contractor represents it is, and for the term of this Agreement will be, in compliance with
the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal
Pay Act). Contractor must report to the City any violations of the Montana Equal Pay Act that
Contractor has been found guilty of within 60 days of such finding for violations occurring during
the term of this Agreement.
The Consultant shall require these nondiscrimination terms of its Sub-consultants
providing services under this agreement.
19.Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Consultant shall not
permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs, by
any employee or agent engaged in services to the City under this Agreement while on City
property or in the performance of any activities under this Agreement. Consultant acknowledges
it is aware of and shall comply with its responsibilities and obligations under the U.S. Department
of Transportation (DOT) regulations governing anti-drug and alcohol misuse prevention plans and
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related testing. City shall have the right to request proof of such compliance and Consultant shall
be obligated to furnish such proof.
The Consultant shall be responsible for instructing and training the Consultant's
employees and agents in proper and specified work methods and procedures. The Consultant
shall provide continuous inspection and supervision of the work performed. The Consultant is
responsible for instructing his employees and agents in safe work practices.
20.Modification and Assignability: This Agreement may not be enlarged, modified,
amended or altered except by written agreement signed by both parties hereto. The Consultant
may not subcontract or assign Consultant’s rights, including the right to compensation or duties
arising hereunder, without the prior written consent of City. Any Sub-consultant or assignee will
be bound by all of the terms and conditions of this Agreement.
21.Reports/Accountability/Public Information: Consultant agrees to develop and/or
provide documentation as requested by the City demonstrating Consultant’s compliance with
the requirements of this Agreement. Consultant shall allow the City, its auditors, and other
persons authorized by the City to inspect and copy its books and records for the purpose of
verifying that the reimbursement of monies distributed to Consultant pursuant to this Agreement
was used in compliance with this Agreement and all applicable provisions of federal, state, and
local law. The Consultant shall not issue any statements, releases or information for public
dissemination without prior approval of the City.
22.Non-Waiver: A waiver by either party any default or breach by the other party of any
terms or conditions of this Agreement does not limit the other party’s right to enforce such term
or conditions or to pursue any available legal or equitable rights in the event of any subsequent
default or breach.
23.Attorney’s Fees and Costs: In the event it becomes necessary for either Party to retain an
attorney to enforce any of the terms or conditions of this Agreement or to give any notice
required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable
attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City
Attorney.
24.Taxes: Consultant is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
25.Dispute Resolution:
a.Any claim, controversy, or dispute between the parties, their agents, employees,
or representatives shall be resolved first by negotiation between senior-level personnel from
each party duly authorized to execute settlement agreements. Upon mutual agreement of the
parties, the parties may invite an independent, disinterested mediator to assist in the negotiated
settlement discussions.
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b.If the Parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of competent
jurisdiction in compliance with the Applicable Law provisions of this Agreement.
26.Survival: Consultant’s indemnification shall survive the termination or expiration of this
Agreement for the maximum period allowed under applicable law.
27.Headings: The headings used in this Agreement are for convenience only and are not be
construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs
to which they refer.
28.Severability: If any portion of this Agreement is held to be void or unenforceable, the
balance thereof shall continue in effect.
29.Applicable Law: The parties agree that this Agreement is governed in all respects by the
laws of the State of Montana.
30.Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
31.No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties,
does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced
by a third party.
32.Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
33.Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part
thereof by reference, are not binding upon the parties. There are no understandings between
the parties other than as set forth in this Agreement. All communications, either verbal or
written, made prior to the date of this Agreement are hereby abrogated and withdrawn unless
specifically made a part of this Agreement by reference.
34.Standard of Care: In providing services under this Agreement, Consultant will perform in
a manner consistent with the degree of care and skill ordinarily exercised by members of the
same profession currently practicing under similar circumstances. If any service should be found
to be not in conformance with this standard, the Consultant shall, at the City’s request, re-
perform the service at its own expense. Consultant shall also, at its own expense, make such
changes, modifications or additions to the project which are made necessary as a result of the
initial non-performance or the re-performance of services. The City’s rights herein are in addition
to any other remedies the City may have under the law
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35.Ownership and Reuse of Documents: Upon payment in full by City to Consultant for all
monies due Consultant under this Agreement, Consultant’s work products produced under this
Agreement shall become the sole property of the City. The City’s use, reuse, alteration, or
modification of the work products will be at City’s sole risk and without liability or legal exposure
to Consultant or to its officers, directors, members, partners, agents, employees, and
consultants.
In witness whereof, the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN, MONTANA HDR ENGINEERING, INC.
BY: BY:
(City Manager) Area Manager
DATE: DATE:
ATTEST:
BY:
(City Clerk)
APPROVED AS TO FORM:
BY:
(City Attorney)
August 20, 2020
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EXHIBIT A
SCOPE OF SERVICES
CITY OF BOZEMAN, MONTANA WASTEWATER TREATMENT FACILITY PLAN
BACKGROUND
The objective of this project is to prepare a wastewater facility plan for the City of Bozeman
(City) Wastewater Reclamation Facility (WRF) that identifies cost effective means and methods
to maintain compliance with Montana’s water quality standards as the City continues to grow.
The facility plan will cover a 20-year planning horizon, and will ultimately identify capital
improvements, process optimization strategies, pollutant minimization program elements, and
long range permit compliance approaches necessary to attain water quality standards as
Bozeman’s population increases.
SCOPE OF SERVICES
The proposed scope of Consultant services are identified in the following tasks. Consultant will
commence with services upon written notice to proceed with the selected tasks. Schedule will
be determined at the time of notice to proceed, but is anticipated to take one year.
Tasks
100 Project Management
200 Basis of Planning Update
300 Flows and Loads, Monitoring, Sampling and Data Analysis
400 Discharge Permit Renewal Assistance and Long-Range Nutrient WQS Compliance
500 Effluent Management Alternatives Development and Analysis
600 Pollutant Minimization Plan
700 Existing WRF Facility Major Process Evaluations
800 WRF Treatment Capacity Upgrades Alternative Development and Analysis
900 Solids Disposal Alternatives Development and Analysis
1000 Resource Recovery Evaluation and Economic Feasibility Analysis
1100 WRF Capital Improvement Plan
1200 WRF Facility Plan Update
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Task 100. Project Management
Objective and Approach
HDR will manage and control its professional services contract to provide completion of the
project. HDR will prepare and implement a project management plan; provide scope, schedule,
and cost control services; negotiate and administer the contract; and initiate and attend project
coordination meetings.
101 Project Management Plan
A Project Management Plan (PMP) will be prepared which clearly communicates project
objectives, scopes, budgets, schedule, communications protocols, constraints, applicable
regulations, health and safety requirements for field work, and guidelines to project team
members. The PMP will be updated periodically throughout the duration of the project when
significant events impact the scope and/or schedule of the project, and the updated PMP will be
distributed to team members.
As part of the PMP, a Quality Management Plan (QMP) will be developed that defines the
QA/QC process for the project and identifies the key reviewers.
102 Project Initiation Workshop
Conduct a workshop between the City and HDR to discuss scope, project schedule,
deliverables, and initial data requests.
An agenda will be prepared and distributed to the anticipated attendees one (1) week prior to
workshop.
Prepare and distribute notes to attendees within three (3) days after workshop.
103 Progress Reports and Invoices
Prepare monthly project status reports that compare work accomplished with scheduled
activities, compare expenditures with task budgets, and describe changes to the scope that
have occurred.
Submit progress report combined with invoice for the duration of the project.
104 Monitor Project Progress
Monitor project progress using earned value management by evaluating on a monthly basis the
work completed, work remaining, schedule, budget expended, estimated cost of remaining
work, and estimated cost at completion.
Communicate scope, schedule, and budget status with the project team and review technical
content of work products.
Inform City in Consultant’s monthly progress report of any budget or schedule related issues.
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105 Project Quality Control
Review all work activities and project deliverables for conformance with quality control
requirements and project standards.
Monitor project activities for potential changes, anticipate changes whenever possible, and with
the City’s approval, modify project tasks and approach to keep the overall project within budget
and on schedule.
106 Quality Assurance
Develop a Quality Management Plan (QMP) prior to commencing work.
The QMP will define the specific quality practices, resources, and sequence of activities that will
be used to fulfill the requirements for quality relevant to this project.
Quality assurance (QA) components will define the systematic activities that will be completed
to provide adequate confidence that deliverables will satisfactorily fulfill quality requirements.
Quality control (QC) components will define the techniques and activities that will be used to
verify an established level of quality has been achieved. The QC components are described for
each major deliverable throughout this scope of services.
107 Project Close-Out
Consolidate working files into final records folders.
Destroy duplicate, draft, and obsolete documents.
Verify record documents are included in final records folders.
Verify and document that the contract terms and conditions have been met and all service and
deliverable obligations completed.
Issue a contract completion notice to City.
Assumptions
The fee for this task is based upon the following assumptions:
•This task is for the administration and management of HDR’s contract.
•City will participate in project initiation workshop, conference calls, and meetings
(workshop and meetings via Webex).
•Invoice and progress report format will follow HDR standard format.
•City will review progress report and approve invoices.
•Labor costs and expenses for this contract will be tracked at the task level.
•Direct expenses for travel, sustenance, printing, and photocopying will be billed to City.
•HDR will proportionately adjust loaded labor rates to actual salary and wage increases
for individuals.
•Quality control reviews of work activities and project deliverables are included in the
corresponding task.
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•Contract completion notice will be included with final progress report and invoice.
Deliverables
Deliverable work products consist of the following:
•Meeting agendas transmitted to City via e-mail in .pdf format prior to project initiation
workshop and meetings.
•Meeting agendas delivered to City in hard copy format at project initiation workshop and
project meetings, if held in person.
•Notes from project initiation workshop, and meetings transmitted to City via e-mail in .pdf
format.
•Monthly progress report and invoice transmitted to City via hard copies.
•Project Management Plan transmitted to City via e-mail in .pdf format, if requested.
Task 200. Basis of Planning Update
Objective and Approach
The Basis of Planning establishes the planning constraints, identifies incoming and emerging
contaminants that may prove to have permitting or process-related issues, clarifies the issues
that will impact planning decisions, and provides a clear foundation for the development of the
alternatives for the City’s wastewater treatment facilities.
201 Basis of Planning Update
A 20 year planning period will be evaluated in the Planning Update. The Update will fortify
HDR’s understanding of existing conditions in the WRF service area. HDR will rely on the
following information to complete the Update:
•Previous Wastewater Facility Plan.
•Current on-going water and wastewater planning efforts.
•Recent census data.
•Gallatin County population information.
•Data and input from City staff.
Using data collected in the baseline evaluation, population projections will be made for the 20-
year horizon in the WRF service area. The City will provide input and approve these projections.
202 Basis of Planning Workshop
A basis of planning workshop between HDR and the City will be held to facilitate information
gathering. The workshop will also include discussions pertaining to current plant data and
performance, and this data will be evaluated further in Task 300. HDR personnel in attendance
will consist of Coralynn Revis and other local staff from HDR’s Bozeman office.
To align with current public heath guidance related to COVID-19, and based on City preference,
the Basis of Planning Workshop will be held remotely via WebEx.
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Task 200 Assumptions
The fee for this task is based upon the following assumptions:
•Population projections from recent or on-going water and wastewater planning efforts
will be relied on heavily for estimating future populations and subsequent wastewater
flows and loads.
•The City will review and approve the population projections prior to the development of
future wastewater flows and loads.
•City will participate in the Basis of Planning Workshop.
•Agendas will be furnished electronically by HDR for coordination calls.
•The City will review and approve modifications to approach, schedule, and deliverables
resulting from discussions during project coordination calls and meetings.
Task 200 Deliverables
Deliverable work products consist of the following:
•Meeting agendas transmitted to City via e-mail in .pdf format prior to Basis of Planning
Workshop, coordination calls, and meetings.
•Notes from Basis of Planning Workshop, coordination calls, and meetings transmitted to
City via e-mail in .pdf format.
•Draft Basis of Planning Technical Memorandum for review by the City.
Task 300. Flows and Loads, Monitoring, Sampling
and Data Analysis
Objective and Approach
Confirm existing flow and loading conditions at the WRF, including volumetric flow, biochemical
oxygen demand (BOD), total suspended solids (TSS), phosphorous, and nitrogen loading.
Projected flow and loading conditions will then be developed for the 20-year planning period.
301.Evaluate Current Plant Data and Performance
HDR will collect treatment plant data for the last five years. Data will be compiled and reviewed,
including influent and effluent flow, influent and effluent constituents, consistency of BOD5,
suspended solids, phosphorous, and nitrogen (total kjeldahl nitrogen, ammonia, and
nitrites/nitrates as available). Disinfection performance will also be analyzed where data is
available. Recommendations for additional sampling (if any) will be identified. This data will be
discussed with City staff during the Basis of Planning Workshop outlined in Subtask 202.
This data will be evaluated for the winter season, nutrient season, and during any significant wet
weather events to assess the relative performance and capacity of the secondary treatment
process.
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302.Develop Flow and Loading Projections
Dry weather and wet weather flow and loading projections will be developed to determine
treatment capacity needs over the 20‐year planning period. The projections will be based on the
population projections developed in Task 200 and the historical flow and loading information
compiled in Subtask 301. Future projections of flows and loadings will cover the 20-year
planning period and will serve as the basis for evaluating future improvements.
Task 300 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide historical flow and loading information in a timely manner, and before
the Basis of Planning Workshop takes place.
Task 300 Deliverables
Deliverable work products consist of the following:
•Draft Flow and Loading Technical Memorandum for review by the City.
Task 400. Discharge Permit Renewal Assistance
and Long-Range Nutrient WQS Compliance
Objective and Approach
HDR will provide discharge permit support and renewal assistance for the Bozeman WRF and
advise on short-term and long-term strategies to avoid performance capping, and to ensure
compliance with possible future water quality standards. Overall, HDR recommends that the
City continue pursuit of the planned variance request to cap total nitrogen at the existing non-
degradation load and place the total phosphorus at the previous general variance limit with the
additional allowed multiplier of 1.55. This results in a first target level for treatment of 6.75 mg/L
TN and 0.28 mg/L TP at a future flow of 13.9 MGD. These treatment targets will allow for
capacity upgrades without the need to add enhanced treatment processes.
401. MPDES Permit Renewal Assistance
HDR will serve as the City’s technical expert and advocate for the City’s interests in ongoing
permit renewal conversations with DEQ. HDR will prepare any necessary documentation to
support the permit renewal requests of the City. Because of the inexact nature of this task, the
effort will be limited to the hours shown in the budget spreadsheet, and can be increased on a
time and materials basis as needed to support the City.
402.Long-term Nutrient WQS Compliance
As part of developing a long range nutrient WQS compliance strategy, HDR will undertake
several actions. HDR will develop feasible long‐range nutrient WQS compliance scenarios
based on current regulatory trends. The likelihood of success for each scenario will be
discussed, as well as the pertinent assumptions, risks, obstacles, regulatory approvals, rule
amendments, and/or statutory authorizations necessary to achieve the desired outcome.
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The City has already invested a considerable amount of time and money into developing an
understanding of the relative water quality and nuances of the East Gallatin River. Through this
work, a strategy of pursuing an individual variance has been developed and it appears
promising that effluent nitrogen will not need to be reduced further. HDR will continue with the
implementation of this strategy with the City.
In addition to this variance strategy, HDR will continue to support the City with preparing for
eventual changes to the TMDL, which will modify the overarching wasteload allocation from the
treatment plant. TMDL changes will help Bozeman gain assimilative capacity, will assist in
nutrient trades, and will better enable modifications to the numeric criteria. TMDL changes will
be supported by QUAL2K modeling to demonstrate that algae concentrations will remain below
benchmark levels. This strategy leads to eventual permit compliance without continually
extending any variances.
403. Nutrient WQS Compliance Cost Threshold Spreadsheet
As part of the long-term nutrient WQS compliance planning effort, HDR will develop a
spreadsheet that determines the cost threshold representing the maximum level of treatment
that the City can afford before substantial and widespread economic impacts occur. HDR will
also collaborate with City Staff in representing the City’s interests during triennial reviews of
Montana’s current water quality standards.
An examination of recent economic data shows that Bozeman’s target sewer rates should be
1.5% of the MHI. Applying this number to the current median household income for Bozeman of
$51,896 (US Census Bureau, 2018) yields an average monthly sewer charge of $65. This
number is much greater than the current rate of approximately $52, resulting in a need to raise
sewer rates by roughly 19% to be eligible for the variance. It is important to consider as capital
improvements are made in both the collection system and at the WRF that the economic
variance could be an option.
404. Water Quality and Permitting Workshop
A permitting workshop between HDR and the City will be held to gather City input on potential
nutrient water quality standard compliance strategies. Effluent management alternatives will
also be discussed during this workshop, and these alternatives will be developed further in Task
500. HDR personnel in attendance will consist of Coralynn Revis, Dave Clark, and other local
staff from HDR’s Bozeman office.
To align with current public heath guidance related to COVID-19, and based on City preference,
the Water Quality and Permitting Workshop will be held remotely via WebEx.
Task 400 Assumptions
The fee for this task is based upon the following assumptions:
• City will provide any required information in a timely manner.
• Ongoing regulatory turmoil regarding Montana nutrient standards could affect when the
permit renewal is submitted to DEQ as well as what content is included.
• The City will approve when the final discharge permit renewal package is sent to DEQ.
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•City will participate in the Permitting Workshop.
•It is assumed that the scenarios for discharge permitting will be limited to five.
•Agendas will be furnished electronically by HDR for coordination calls.
Task 400 Deliverables
Deliverable work products consist of the following:
•Discharge permit renewal package for submittal to DEQ.
•Spreadsheet for determining when substantial and widespread economic impacts will
occur.
•Draft WQS Compliance Technical Memorandum for review by the City.
•Meeting agendas transmitted to City via e-mail in .pdf format prior to Permitting
Workshop.
•Notes from Permitting Workshop, transmitted to City via e-mail in .pdf format.
Task 500. Effluent Management Alternatives
Development and Analysis
Objective and Approach
Evaluate alternative effluent management options that could be feasibly implemented at the
WRF.
501.Effluent Management Alternatives Development
HDR will evaluate alternative effluent management options that may be feasible to implement
for the Bozeman WRF’s effluent. The evaluation of each management option will document any
risks, assumptions, data gaps, limitations, regulatory processes, and estimated costs that must
be overcome to successfully implement the option. Effluent management options to be
evaluated will at a minimum include: surface water discharge; effluent non‐potable reuse;
dispersed discharge to shallow groundwater; aquifer recharge via deep well injection; or any
combination thereof. These alternatives will be discussed in conjunction with the Water Quality
and Permitting Workshop in Subtask 404.
Task 500 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
•Four effluent management options will be evaluated.
Task 500 Deliverables
Deliverable work products consist of the following:
•Draft Effluent Management Technical Memorandum for review by the City.
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Task 600. Pollutant Minimization Plan
Objective and Approach
Identify and evaluate alternative pollutant minimization plan options that could be feasibly
implemented at the WRF. Concepts from the Effluent Management planning task will be used
along with other requirements from DEQ. This task may be held and implemented once DEQ
provides an update on whether a PMP will be required.
601.Pollutant Minimization Plan
HDR will develop a pollutant minimization plan that outlines actions which are reasonably
feasible to implement at the WRF to reduce nutrient loading to the East Gallatin River. The plan
will document the risks, assumptions, data gaps, limitations, regulatory processes,
equipment/instrumentation requirements, and costs that must be provided or overcome to
implement the identified pollutant minimization activities.
The plan will be structured into major categories of activities that will include at a minimum:
biological nutrient removal process optimization; nutrient pretreatment; and alternative effluent
management. Prospective nonpoint source nutrient trading options and projects will also be
identified, evaluated, and prioritized. The risks, assumptions, data gaps, limitations, regulatory
processes, and cost effectiveness of the trading options will be assessed in the pollutant
minimization plan. An overview of possible strategies that will be evaluated are listed below:
•Nutrient Trading – Bozeman Creek
•Nutrient Trading – Riverside Lagoons
•Alternative Discharge Point- Irrigation Discharge
•Effluent Beneficial Reuse – Golf Course
•Effluent Beneficial Reuse – Agriculture
•Aquifer Recharge
•Potable Reuse
Task 600 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
•Four alternatives for pollutant minimization will be evaluated.
Task 600 Deliverables
Deliverable work products consist of the following:
•Draft Pollutant Minimization Plan for review by the City.
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Task 700. Existing WRF Facility Major Process
Evaluations
Objective and Approach
The WRF’s existing liquid and solid stream major process elements will be evaluated as part of
the overall facility evaluation. The capacity of each respective major process element will be
determined and any deficiencies will be identified. Likely unit processes with capacity
challenges include the headworks, bioreactors, blowers, clarifiers, and support pumping.
701.Existing Liquid Stream Major Process Evaluations
The remaining available capacity for each major process element of the WRF’s liquid stream
treatment will be determined. The available redundancy for each element will also be
determined in case of a major equipment failure. Potential liquid steam process and treatment
evaluations to include headworks, primary clarification, pumping, secondary treatment,
secondary clarification and UV disinfection.
702.Existing Solids Stream Major Process Evaluations
The remaining available capacity for each major process element of the WRF’s solid stream
treatment will be determined. The available redundancy for each element will also be
determined in case of a major equipment failure. Potential solid stream process and treatment
evaluations to include sludge thickening, pumping, digestion, UFAT and solids dewatering.
Task 700 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
Task 700 Deliverables
Deliverable work products consist of the following:
•Draft Major Process Evaluations Technical Memorandum for review by the City.
•Meeting agendas transmitted to City via e-mail in .pdf format prior to Process
Evaluations Workshop.
•Notes from Process Evaluations Workshop, transmitted to City via e-mail in .pdf format.
Task 800. WRF Treatment Capacity Upgrades
Alternatives Development and Analysis
Objective and Approach
This task will use the information gathered in Tasks 200 - 700 to develop upgrade alternatives
for the WRF to meet the projected flows, loads, and treatment needs for each of the long-range
nutrient WQS compliance scenarios.
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HDR’s integrated WaterSPACES tools will be used to during the alternatives development and
analysis. The WaterSPACES tools are software programs developed by HDR to do real-time
treatment plant site planning, component sizing, layout, and parametric cost estimating for
projects in the predesign, design, or in progress. Treatment specialists across HDR have
assembled a unit process library that can be fully customized by each design team. The cost
model can also calculate the capital, construction, and operations and maintenance costs of
treatment unit processes. This unique tool enables iterative planning and best-value decision
making, and will be used in the liquid and solid streams alternative analyses.
801. Liquid Stream Upgrades Alternative Development and Analysis
Alternatives will be developed and evaluated that address any deficiencies identified during the
liquid stream major process evaluations and that meet the treatment needs for each of the long-
range WQS compliance scenarios outlined from Task 400. Cost estimates will be developed for
each of the alternatives. Potential liquid steam process and treatment improvements to be
evaluated may include, but not be limited to, headworks capacity expansion, bioreactor
enhancements, secondary treatment intensification, enhanced biological phosphorous removal,
and consideration of tertiary phosphorus removal.
802. Liquid Stream Upgrades Evaluation Workshop
A workshop will be held between HDR, the City, and key WRF personnel to discuss the existing
performance of major liquid stream process elements and potential upgrades. HDR personnel in
attendance will consist of Coralynn Revis and other local staff from HDR’s Bozeman office.
To align with current public heath guidance related to COVID-19, and based on City preference,
the Liquid Stream Upgrades Evaluation Workshop will be held remotely via WebEx.
803. Solid Stream Upgrades Alternative Development and Analysis
Alternatives will be developed and evaluated that address any deficiencies identified during the
solid stream major process evaluations and that meet the treatment needs for each of the long-
range WQS compliance scenarios outlined from Task 400. Cost estimates will be developed for
each of the alternatives. Potential solid stream process and treatment improvements to be
evaluated may include, but not be limited to, sidestream treatment and resource recovery.
804. Solid Stream Upgrades Evaluation Workshop
A workshop will be held between HDR, the City, and key WRF personnel to discuss the existing
performance of major solid stream process elements and potential upgrades. HDR personnel in
attendance will consist of Coralynn Revis and other local staff from HDR’s Bozeman office.
To align with current public heath guidance related to COVID-19, and based on City preference,
the Solid Stream Upgrades Evaluation Workshop will be held remotely via WebEx.
805. Alternatives Analysis Workshop
A final alternatives analysis workshop will examine the various liquid and solid stream upgrades
identified for consideration and the proposed recommendations.
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Task 800 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
•City will participate in the liquid and solids stream evaluation workshops.
•Any opinions of probable project cost or probable construction cost provided by HDR are
made on the basis of information available to HDR and on the basis of HDR’s
experience and qualifications, and represents its judgment as an experienced and
qualified professional engineer. However, since HDR has no control over the cost of
labor, materials, equipment or services furnished by others, or over the contractor(s')
methods of determining prices, or over competitive bidding or market conditions, HDR
does not guarantee that proposals, bids or actual project or construction cost will not
vary from opinions of probable cost HDR prepares.
Task 800 Deliverables
Deliverable work products consist of the following:
•Draft Liquid Treatment Capacity Upgrades Alternatives Evaluations Technical
Memorandum for review by the City.
•Draft Solids Treatment Capacity Upgrades Alternatives Evaluations Technical
Memorandum for review by the City.
Task 900. Solids Disposal Alternatives
Development and Analysis
Objective and Approach
This task will evaluate final solids disposal options and will build upon the information gathered
in Task 800.
901.Solids Disposal Alternatives Development and Analysis
Evaluate final solids disposal options that may be feasible to implement at the WRF. Document
the risks, assumptions, data gaps, limitations, regulatory processes and estimated costs for
each potential disposal option. Solids disposal management options will at a minimum include
landfill disposal, land application, and the production of a marketable compost product.
Task 900 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
•Three solids disposal alternatives will be evaluated.
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Task 900 Deliverables
Deliverable work products consist of the following:
•Draft Solids Disposal Alternatives Development and Analysis Technical Memorandumfor review by the City.
Task 1000. Resource Recovery Evaluation and
Economic Feasibility Analysis
Objective and Approach
This task will evaluate various resource recovery options that could potentially be implemented at the WRF for nutrients, methane, and finished sludge.
1001. Resource Recovery Alternatives Development and Analysis
Potential resource recovery options that could be implemented for nitrogen, phosphorus, methane, and finished sludge will be identified and evaluated. The analysis will consider the
capital improvements necessary to implement the alternatives as well as their relative economic feasibilities.
Currently, all of the methane available from the digesters is used to heat the boiler for the WRF
campus, but there could be opportunity to use the planned grease receiving and high strength
waste tank to increase the biogas in the digester and offload other waste. Additionally, the
biosolids are currently composted off-site at the landfill and used for daily cover. This allows for
beneficial use of the nutrients in the solids process, but not full recovery of the phosphorus.
Several phosphorus recovery technologies and processes, including AirPrex, CalPrex, and
Ostara will be evaluated and compared to the current composting operations.
Task 1000 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
•Four resource recovery alternatives will be evaluated.
•The economic feasibility will consist of typical engineering level calculations of cost for
the economic implications and assumptions. Compost as a marketable product will be
compared to other facilities and going rates. Off take agreements for fertilizer products
will be taken from vendor assumptions. HDR will not estimate or provide input on
investment or return on investment of products to be sold. Since HDR has no control
over the cost of labor, materials, equipment or services furnished by others, or over
contractor(s') methods of determining prices, or over competitive bidding or market
conditions, HDR does not guarantee that such estimated costs will not vary from actual
costs.
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Task 1000 Deliverables
Deliverable work products consist of the following:
•Draft Resource Recovery Evaluation and Economic Feasibility Analysis TechnicalMemorandum for review by the City.
Task 1100. WRF Capital Improvement Plan
Objective and Approach
The objective of this task is to create a recommended CIP plan for the WRF for each of the
selected long-range WQS compliance scenarios. A summary memorandum noting the
recommended system improvements and a capital improvement plan (CIP) schedule will be
prepared. HDR’s EconH2O tool will be used for CIP planning of the planned improvements and
will be provided to the City as a spreadsheet tool
1101. WRF Capital Improvement Plan
A plan for implementation of the recommended alternatives for each WQS compliance scenario
will be prepared. Once the implementation plan for the preferred alternative(s) has been
validated through the cash flow and funding analysis, a specific Capital Improvements Plan will
be prepared to identify triggers, recommended projects, anticipated timing, and associated
costs. The format will be a living spreadsheet that has set triggers and growth rates that indicate
when the improvements will be required.
1102. Capital Improvements Planning Workshop
A workshop will be held between HDR and the City to discuss the recommended capital
improvements schedule. HDR personnel in attendance will consist of Coralynn Revis, Alex
Shannon, and other local staff from HDR’s Bozeman office.
To align with current public heath guidance related to COVID-19, and based on City preference,
the Capital Improvements Planning Workshop will be held remotely via WebEx.
Task 1100 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
•City will participate in the Capital Improvements Workshop.
•Three long range WQS compliance scenarios will be evaluated.
•Engineer’s services do not include (1) serving as a “municipal advisor” for purposes of
the registration requirements of Section 975 of the Dodd-Frank Wall Street Reform and
Consumer Protection Act (2010) or the municipal advisor registration rules issued by the
Securities and Exchange Commission, or (2) advising Owner, or any municipal entity or
other person or entity, regarding municipal financial products or the issuance of
municipal securities, including advice with respect to the structure, timing, terms, or other
similar matters concerning such products or issuances.
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•HDR retains all intellectual property rights in the provided EconH2O tool and by HDR
providing access to such tool, HDR Is not agreeing to transfer any property rights or
licenses to clients or other third parties. HDR hereby disclaims all representations and
warranties, express or implied, regarding the analysis or the report output provided.
HDR by providing access to the EconH2O tool is made on the condition that the
recipient will not disclose the EconH2O tool or any analysis provided by it to any other
person or entity outside of its organization.
Task 1100 Deliverables
Deliverable work products consist of the following:
•Meeting agendas transmitted to City via e-mail in .pdf format prior to Capital
Improvements Workshop.
•Notes from Capital Improvements Workshop transmitted to City via e-mail in .pdf format.
•Draft Capital Improvements Plan Technical Memorandum for review by the City.
•EconH2O draft spreadsheet.
Task 1200. WRF Facility Plan Update
Objective and Approach
The various draft technical memorandums will be assembled into one document that will form
the Facility Plan Update.
1201. Facility Plan Update
An executive summary will be written that highlights the major findings from each Scope
section. The final version of the Facility Plan Update will compile the executive summary with all
the technical memorandums into one complete document. The document will address any
pertinent DEQ requirements before being finalized.
Task 1200 Assumptions
The fee for this task is based upon the following assumptions:
•City will provide any required information in a timely manner.
Task 1200 Deliverables
Deliverable work products consist of the following:
•Final Facility Plan Update.
•EconH2O final spreadsheet.
160
1 - Project Manager Engineer - Coralynn Revis2 - Engineer Sanitary Sr - JB Neethling3 - Quality Control Reviewer-Process 6 - Craig Caprara4 - Project Principal Engineer - Dan Harmon5 - Engineer Sanitary Sr - Dave Clark6 - Engineer Civil - Rickey Schultz7 - Engineer Sanitary - Bryce Figdore8 - Engineer Sanitary - Brian Bakke9 - Engineer Sanitary - Mario Benisch10 - EIT Sanitary - Ted Grover11 - Engineer Water Resources -Jeff Hansen12 - Engineer Water Resources Sr - Michael Kasch13 - Engineer Sanitary - Jarrett Moran14 - Engineer Sanitary - Ryan Russ15 - Engineer Sanitary - Tyson Schlect16 - Financial Analyst Sr - Alex Shannon17 - Ecologist 3 - Chad Wiseman18 - Administrative Office Mgr. - Devie Bessette19 - Accountant - Paden Kaufman21 - Financial Analyst - Mark VogtTotal BudgetTaskTask DescriptionStatus PJM13 ESA30 QCR10 PJM32 ESA30-1 ECI20 ESA20 ESA20-1 ESA20-2 ESA10 EWR20 EWR30 ESA20-3 ESA20-4 ESA20-5 ACT21 SEC30 ADM20ACT03ACT20TOTAL HOURSLABOR INCL. ESCALATIONEXPENSES TOTAL COST101Project Management Plan.10515 2,103$-$ 2,103$ 102Project Initiation Workshop.4 42212 2,233$-$ 2,233$ 103Progress Reports and Invoices.1224363,734$50$ 3,784$ 104Monitor Project Progress.1212 1,979$-$ 1,979$ 105Project Quality Control.88 2,013$-$ 2,013$ 106Quality Assurance.88 2,013$-$ 2,013$ 107Project Close-Out.441018 1,753$-$ 1,753$ Subtotal (including optional)420164000001100200000340109 15,827$ 50$ 15,877$ 201Basis of Planning Update.12 2440 10 40108 13,267$ -$ 13,267$ 202Basis of Planning Workshop.444121,738$200$ 1,938$ Subtotal (including optional)160240000040001444000000120 15,004$ 200$ 15,204$ 301Evaluate Current Plant Data and Performance.1242520 208110,712$ -$ 10,712$ 302Develop Flow and Loading Projections.82820 1010 10 208815,111$ -$ 15,111$ Subtotal (including optional)20 284000020 35 0030 30 20 0000 0 16925,823$ -$ 25,823$ 401MPDES Permit Renewal Assistance.168201066010,668$ -$ 10,668$ 402Long-term Nutrient WQS Compliance.3061225103011318,865$ -$ 18,865$ 403Nutrient WQS Compliance Cost Threshold Spreadsheet101510354,138$-$ 4,138$ 404Water Quality and Permitting Workshop.1041044325,693$237$ 5,930$ Subtotal (including optional)66 06024 000070 024 040 0010 00 0 24039,363$ 237$ 39,600$ 501Effluent Management Alternatives Development.124263540 1254015623,318$ -$ 23,318$ Subtotal (including optional)1204263500040120540000000156 23,318$ -$ 23,318$ 601Pollutant Minimization Plan.148304 15209113,998$ -$ 13,998$ Subtotal (including optional)14000800003040152000000091 13,998$ -$ 13,998$ 701Existing Liquid Stream Major Process Evaluations.32 10 48844030 4017628,166$ -$ 28,166$ 702Existing Solids Stream Major Process Evaluations.154164030 30 4017525,289$ -$ 25,289$ Subtotal (including optional)47 10 824 0080480 0060 70 40 0000 0 35153,456$ -$ 53,456$ 801Liquid Stream Upgrades Alternative Development and Analysis.30 10 283016 4030 4020634,857$ -$ 34,857$ 802Liquid Stream Upgrades Evaluation Workshop444444245,393$200$ 5,593$ 803Solid Stream Upgrades Alternative Development and Analysis. 162 884030303016423,388$ -$ 23,388$ 804Solid Stream Upgrades Evaluation Workshop.4444162,816$200$ 3,016$ 805Alternatives Analysis Workshop.44444203,764$-$ 3,764$ Subtotal (including optional)58 14 428 0038 816 80 0072 82 30 0000 0 43070,218$ 400$ 70,618$ 901Solids Disposal Alternatives Development and Analysis.2442284040 2015823,706$ 50$ 23,756$ Subtotal (including optional)24 0422 0000840 00040 20 0000 0 15823,706$ 50$ 23,756$ 1001Resource Recovery Alternatives Development and Analysis.30 48484040 4017425,521$ 25$ 25,546$ Subtotal (including optional)30 4080004840 00040 40 0000 0 17425,521$ 25$ 25,546$ 1101WRF Capital Improvement Plan.12881012 10403013020,952$ 105$ 21,057$ 1102Capital Improvements Planning Workshop.4444162,496$232$ 2,728$ Subtotal (including optional)16 0880000010 0016 14 044 000 30 14623,448$ 337$ 23,785$ 1201Facility Plan Update.16 10201662 8,119$500$ 8,619$ Subtotal (including optional)16 010 00000020 000000016 0 0 628,119$ 500$ 8,619$ 36130 70 104 38 35 46 12 56 496 16 24 214 420 150 44 10 16 34 30 2206337,801$ 1,799$ 339,600$ HDRSolids Disposal Alternatives Development and AnalysisTask 900Resource Recovery Evaluation and Economic Feasibility AnalysisTask 1000WRF Capital Improvement PlanTask 1100Task 100Task 800Project ManagementWRF Treatment Capacity Upgrades Alternative Development and AnalysisTask 700Existing WRF Facility Major Process EvaluationsTask 600Pollutant Minimization PlanTask 500Effluent Management Alternatives Development and AnalysisTask 200Basis of Planning UpdateTask 400Discharge Permit Renewal Assistance and Long-Range Nutrient WQS ComplianceTask 300Flows and Loads, Monitoring, Sampling and Data AnalysisTask 1200WRF Facility Plan UpdateOther Direct CostsAttachment 1161
Billing Rates
Resource
Code Description Raw Rate
.
PJM13 Project Manager Engineer 50.66$
ESA30 Engineer Sanitary Sr 129.99$
QCR10 Quality Control Reviewer-Process 6 77.27$
PJM32 Project Principal Engineer 82.82$
ESA30-1 Engineer Sanitary Sr 130.67$
ECI20 Engineer Civil 47.70$
ESA20 Engineer Sanitary 67.86$
ESA20-1 Engineer Sanitary 78.35$
ESA20-2 Engineer Sanitary 68.16$
ESA10 EIT Sanitary 27.83$
EWR20 Engineer Water Resources 73.75$
EWR30 Engineer Water Resources Sr 50.66$
ESA20-3 Engineer Sanitary 48.08$
ESA20-4 Engineer Sanitary 34.67$
ESA20-5 Engineer Sanitary 44.43$
ACT21 Financial Analyst Sr 58.22$
SEC30 Ecologist 3 59.54$
ADM20 Administrative Office Mgr. 22.10$
ACT03 Accountant 22.45$
ESA20-6 Engineer Sanitary 67.86$
ACT20 Financial Analyst 33.9$
162
Outside PCTravelPrinting and PhotocopyingMapping, Photo, SurveysOpenMiscellaneousTask Task Description Status 990 920 950 930 910 Total Expenses
101 Project Management Plan .-$ -$ 102 Project Initiation Workshop .-$ -$ 103 Progress Reports and Invoices .50.0$ -$ 50$
104 Monitor Project Progress .-$ -$
105 Project Quality Control .-$ -$ 106 Quality Assurance .-$ -$ 107 Project Close-Out .-$ -$
Subtotal -$ -$ 50.00$ -$ -$ -$ 50$
201 Basis of Planning Update .-$ -$ 202 Basis of Planning Workshop .200.0$ -$ 200$
Subtotal -$ 200.00$ -$ -$ -$ -$ 200$
301 Evaluate Current Plant Data and Performance .-$ -$ 302 Develop Flow and Loading Projections .-$ -$
Subtotal -$ -$ -$ -$ -$ -$ -$
401 MPDES Permit Renewal Assistance .-$ -$ 402 Long-term Nutrient WQS Compliance .-$ -$ 403 Nutrient WQS Compliance Cost Threshold Spreadsheet 0 -$ -$
404 Water Quality and Permitting Workshop .237.0$ -$ 237$
Subtotal -$ 237.00$ -$ -$ -$ -$ 237$
501 Effluent Management Alternatives Development .-$ -$
Subtotal -$ -$ -$ -$ -$ -$ -$
601 Pollutant Minimization Plan .-$ -$
Subtotal -$ -$ -$ -$ -$ -$ -$
701 Existing Liquid Stream Major Process Evaluations .-$ -$ 702 Existing Solids Stream Major Process Evaluations .-$ -$
Subtotal -$ -$ -$ -$ -$ -$ -$
801 Liquid Stream Upgrades Alternative Development and Analysis .-$ -$ 802 Liquid Stream Upgrades Evaluation Workshop 0 200.0$ -$ 200$ 803 Solid Stream Upgrades Alternative Development and Analysis .-$ -$ 804 Solid Stream Upgrades Evaluation Workshop .200.0$ -$ 200$
805 Alternatives Analysis Workshop .-$ -$
Subtotal -$ 400.00$ -$ -$ -$ -$ 400$
901 Solids Disposal Alternatives Development and Analysis .50.0$ -$ 50$
Subtotal -$ -$ 50.00$ -$ -$ -$ 50$
1001 Resource Recovery Alternatives Development and Analysis .25.0$ -$ 25$
Subtotal -$ -$ 25.00$ -$ -$ -$ 25$
1101 WRF Capital Improvement Plan .105.0$ -$ 105$ 1102 Capital Improvements Planning Workshop .200.0$ 32.0$ -$ 232$
Subtotal -$ 200.00$ 137.00$ -$ -$ -$ 337$
1201 Facility Plan Update .500.0$ -$ 500$
Subtotal -$ -$ 500.00$ -$ -$ -$ 500$
Total -$ 1,037.0$ 762.0$ -$ -$ -$ 1,799$
Task 1200 WRF Facility Plan Update
Task 800 WRF Treatment Capacity Upgrades Alternative Develo
Task 1000 Resource Recovery Evaluation and Economic Feasib
Task 900 Solids Disposal Alternatives Development and Analys
Task 1100 WRF Capital Improvement Plan
Task 100 Project Management
HDR Expenses
Task 700 Existing WRF Facility Major Process Evaluations
Task 200 Basis of Planning Update
Task 400 Discharge Permit Renewal Assistance and Long-Rang
Task 600 Pollutant Minimization Plan
Task 300 Flows and Loads, Monitoring, Sampling and Data Ana
Task 500 Effluent Management Alternatives Development and A
Attachment 2
163