HomeMy WebLinkAboutParking Resolution 2020-07 Authorizing Purchase and Installation of LPR Technology in One Parking Enfocement Vehicle EXHIBIT 3: Bozeman Parking Commission,8/13/2020 Page 1 of 1
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BOZEMAN PARKING COMMISSION
RESOLUTION 2020-07
A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
AUTHORIZING THE PARKING PROGRAM MANAGER TO SIGN A SCOPE OF WORK WITH T2 SYSTEMS INC. FOR
THE PURCHASE AND INSTALLATION OF LICENSE PLATE RECOGNITION/PARKING ENFORCEMENT TECHNOLOGY
IN ONE (1) PARKING ENFORCEMENT VEHICLE OWNED BY THE CITY OF BOZEMAN.
WHEREAS, Montana Code Annotated 7-14-4621 sets out general powers of a parking commission; and,
WHEREAS, the Bozeman City Commission created and empowered the Bozeman Parking Commission
pursuant to Resolution Numbers 1676, 1839, 3803, and 4577; and,
NOW THEREFORE, BE IT FURTHER RESOLVED that the Bozeman Parking Commission approves a Scope
of Work with T2 Systems Inc. for the purchase and installation of license plate recognition/parking enforcement
technology in one (1) parking enforcement vehicle owned by the City of Bozeman. This Scope of Work is being
performed under an existing Master Agreement (October 2017) between T2 and the City of Bozeman that
resulted from a competitively bid purchasing process.
PASSED AND ADOPTED by the Parking Comm/sslon,of the City of Bozeman, Montana, at a session held
on the 13th day of August 2020. This resolution I.ib come effective immediately.
Jim Ness, Chai man
Boze\ an Parking Commission
ATTEST:
Ed Meece, Parki/9program Manager
City of Bozeman
Sign Envelope ID:655B96AB-9520-4E38-9850-B9FCCA97CADD
T2 Systems - Confidential Quotation
For: City of Bozeman
Quote 0-10168
SYSTEMS Date Issued:6/10/2020
Expires: 9/8/2020
Bill To: Ship To:
City of Bozeman City of Bozeman
PO Box 1230 20 E Olive St.
Bozeman, Montana 59771 Bozeman,MT 59771
United States United States
Prepared By: Ed Meece
Kat Franchuk 406-582-2903
emeece@bozeman.net
Prepared For: EIN:81-6001238
Ed Meece
Subscriptions
Product .• Total
•,
Flex eTicketbook with LPR Subscription 1.00 USD 1,850.00 USD 1,850.00
LPR Third Party Software/Maintenance 1.00 USD 250.00 USD 250.00
"Mobile Assurance®Mobility Summit"
Any service or support that requires a PCS Mobile Mobility Specialist to work with the customer via Phone, Email, Remote, and/or at
the PCS Mobile Shop to resolve issues involving the AutoVu LPR solution. Per mobile and
fixed camera system.
T2 Partner Product-LPR Managed Service One Patroller 1.00 USD 300.00 USD 300.00
Connection For One Year
LPR Third Party Software/Maintenance 1.00 USD 200.00 USD 200.00
"Preventative Maintenance"
Optional Preventative Maintenance to include with any package.This visit includes checking and re-seating all connections, mounting
hardware,testing and adjusting of hardware and software.
TOTAL: USD 2,600.00
Services
Product .. Quantity
..
100.2742 Professional Services,eTicketbook Device Configuration 1.00 USD 400.00 USD 400.00
100.2391 T2 LPR Integration Prime Project Management 1.00 USD 6,000.00 USD 6,000.00
100.2852 T2 Partner Product- LPR Mapping License Including Data For 1.00 USD 500.00 USD 500.00
North America- Per Vehicle License
100.2075 LPR Third Party Services 1.00 USD 2,200.00 USD 2,200.00
"Mobile Installation"
Installation of AutoVu on Mobile Computer Assembly in each vehicle, installation of software,configuration and testing.
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DocuSign Envelope ID:655B96AB-9520-4E38-9850-B9FCCA97CADD
100.2075 LPR Third Party Services 1.00 USD 500.00 USD 500.00
"AutoVu Set Up"
Configuration and setup of new vehicle on existing AutoVu server environment. `Per Vehicle Cost
100.2953 T2 Partner Product-LPR Au-K-Oxx-Adv Swap Warr Svcs Upgr 1.00 USD 723.55 USD 723.55
From Return/Repair For First Year Of Sale
100.2947 T2 Partner Product- LPR Ext Warranty-Au-K-Oxx Kit w/Adv 1.00 USD 12,774.40 USD 12,774.40
Replacement Coverage 4 Addt Year
TOTAL:j USD 23,097.95
Hardware
Product .. Quantity
..
502.0125 Datamax O'Neil Apex 3i Printer IOS 1.00 USD 883.00 USD 883.00
601.0032 Datamax-O'Neil Accessory:Apex 3i Car Charger 1.00 USD 106.00 USD 106.00
100.3014 T2 Partner Product- LPR SharpZ3 850nm Overtime Kit 1.00 USD 24,950.00 USD 24,950.00
100.2074 LPR Third Party Hardware 1.00 USD 5,200.00 USD 5,200.00
"Mobile Computing Assembly"
Panasonic Toughpad FZ-G1 Dual Mode Tablet.Complete Kit. Includes 5 year warranty on the tablet, Mounting Hardware(VEHICLE
MAKE AND MODEL MANDATORY AT TIME OF ORDER), Docking Station,and Vehicle Power Adapter.
100.2074 1 LPR Third Party Hardware 1.00 USD 1,100.00 USD 1,100.00
"Vehicle as a HUG Option"
External Cradlepoint Modem 2.4/5.0 wifi,802.11 ac,multi-carrier external modem,GPS, external Panorama 5-1 antenna(2 cellular, 2
wifi, 1 gps),3 year cloud service,and hardware coverage on Cradlepoint and Panorama antenna.
100.2074 Shipping-for Genetec Hardware 1.00 USD 150.00 USD 150.00
TOTAL: USD 32,389.00
Other
Product ..
..
100.2020 T2 Shipping for Apex Printer 1.00 USD 30.00 USD 30.00
TOTAL:j USD 30.00
Year 1 Total: USD 58,116.95
Net Total:USD 58,116.95
Tax Amount: USD 0.00
Tax Comments: N/A
Total: USD 58,116.95
Additional Information,
Freight Term: FOB-VEND-PP
Payment Terms:N30
IRIS Profile:
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Sign Envelope ID:655B96AB-9520-4E38-9850-B9FCCA97CADD
End User: City of Bozeman
GP Customer Number:3630
Page 3 of 4
DocuSign Envelope ID:655B96AB-9520-4E38-9850-B9FCCA97CADD
Billing Terms
Ongoing software subscriptions and hosting fees are billed annually and payable on the anniversary of the software
location activation date. Subscriptions and support shall be automatically renewed for an additional term of one
year, effective immediately after the expiration of any then-current term, unless either T2 or Subscriber gives notice
of non-renewal to the other at least sixty days in advance of the expiration of the then-current term.
Upon processing of order, invoice issuance for subscriptions, hardware, services and shipping will be 50%at time of
booking, 40%at completion of 3rd party work and 10% at project completion.
Travel is invoiced as incurred.
CS, RoVR and Permit Direct services are invoiced per transaction or per usage (minimum fees apply). Additional
details to be provided in supporting documents.
Stand-alone Managed Services orders are invoiced 100%upon order processing.
Tax rate, if applicable,will be finalized for calculation at time of invoicing.
Invoices paid via credit card will incur a 2.5%convenience fee.
Quote is developed in conjunction with the applicable Statement of Work, Scope document or Intake Form (if
applicable). If any billing term language conflicts occur, Standard Billing Term section in Statement of Work
document takes precedence.
Quote Number:Q-10168
PO Required?
IF"NO"IS SELECTED UNDER PO REQUIRED, CUSTOMER ACCEPTS RESPONSIBILITY TO PROCESS CONTRACT PAYMENT
WITHOUT RECEIPT OF PURCHASE ORDER NUMBER.
DocuSigned by:
Customer i
Signature Ed Meece
Print Name Parking Manager
Title 08/15/20
Date
PO#
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DocuSign Envelope ID:3893A2CC-9199-4316-A35C-93C905A7CD76
APPENDIX A
SCOPE OF WORK ^'
INTRODUCTION
T2 Systems, Inc.(T2) has been engaged to partner with Customer to implement LPR System and eTicketbook
("Solution"). This Statement of Work (SOW) outlines the general scope, level of effort, and associated
responsibilities required to implement the quoted Solution.The active participation by both T2 and Customer
project teams is crucial to the process, as deliverables are time sensitive and require task coordination and
completion by multiple resources.
The Statement of Work and any Quotes, Addendums, Change Orders and Project Schedule are incorporated
by reference and shall be governed by the terms of the executed T2 UNIFI Agreement with Effective Date of
October,162h2017.
The SOW governs the deliverables and process for the project engagement. The SOW is developed in
conjunction with the signed Quote and is valid for the same duration.
Project Term
The parties anticipate that T2's Serviceswill begin on November1.2020("Start Date") and the parties estimate
that services will be completed by February 28,2020("End Date"). The Start Date or End Date are only valid if
this document is executed by September 1st, 2021("Sign by Date").
The project time lines may be extended due to delays in executing this SOW,availability of required Equipment
and Software, availability of Customer or T2 personnel,fulfillment of Customer responsibilities or changes to
the project scope or functional specification. In addition, any schedule or scope changes due to Customer not
meeting the agreed deliverables will initiate the Change Management process described below and may result
in additional fees.
Project Overview
T2, is pleased to provide the SOW as part of this fixed bid estimate. T2 will agree on the use of time of the
project based on the project deliverables found within the Scope Statement addendum to this SOW. During
the project T2 will take reasonable endeavors to incorporate any requests fro m Customer during the project.
Customer recognizes that such requests may alter the estimates provided and any requests that are outside
of the scope ofwhat is discussed in the requirements sessions will be proposed as a change order.Both parties
will endeavor to manage the use of each other's time in the most effective way.
This Statement of Work,along with the scope statement appendices coverswhat was documented and agreed
to be implemented during the sales process and supersedesall prior agreements. It does not cover perceptions
or assumptions based on conversations, written or solution demonstrations that took place outside of the
process.
Project Management
T2 and Customer will each appoint a Project Manager, prior to beginning any portion of the services covered
underthis SOW,who will be responsible forT2's project management responsibilities. The Project Managers
will work with internal T2 and Customer resources to review project scope, resources,timelines and deliver
the project scope outlined in this SOW.
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
The T2 Project Manager will be Customer single point of contact and manage all activities on the project,and
alternatively Customer Project Manager will be the main point of contact for T2 resources.
T2 Responsibilities
1. Provide appropriate knowledge transfer and guidance such that Customer can effectively carry out
your project responsibilities.
2. T2 Systems will work with Customer to design an initial project plan.T2 will be responsible to manage
and maintain the T2 project plan and communicate major milestones.
3. Provide initial and ongoing documentation from any required design workshops, testing scripts,
implementation guidelines, and other project collateral necessary to implement and support the
product.
4. Management of all required T2 Systems resources allocated and tasks assigned to the project.
5. T2 Systems will be responsible for writing and distributing documentation specific to Customer
implementation and business processes as they relate to the Solution.
6. Additional tasks and responsibilities as outlined in the scope addendum.
Customer Responsibilities
1. Communicate business processes to T2 Systems during requirement workshops.
2. Provide an adequate project team and access to all necessary personnel including but not limited to
end users,Directors,Managers, IT staff, and other Stakeholders.
3. Follow and adhere to T2 implementation methodology.
4. Provide expertise on any existing systems and infrastructure to facilitate easy creation and
modifications.
5. Manage and maintain their internal project plan.
6. Maintain documentation generated from this project.
7. In a timely manner, sign and return any testing, change order, and scope deliverable acceptance
documentation.
8. Assist in writing of any required acceptance testing scripts and plans.
9. Complete on-demand training classes available in the Training section of the T2 Online Community.
10. Additional tasks and responsibilities as outlined in the scope addendum.
Project Assumptions
• Customer will be responsible to manage and maintain your own internal project plan and adhere to
mutually accepted project deliverables and deadlines. The project timelines, deliverables,and scope may be
adjusted if Customer fails to meet or requests changes to these requirements. As a result, the Change
Management process will be initiated,which may result in additional costs and reengagement fees.
• Software configuration requirements will primarily be discussed and implemented remotely via web
meetings and conference calls. All post-deployment support will be performed remotely, unless additional
on-site support is defined and agreed to in the contract and as part of this Statement of Work and supporting
documents.
• Any changes to core Solution functionality identified during the implementation will go through a
software change request process for requesting T2 custom development quote, which may impact project
timeline. If approved, any new custom development functionality will be addressed through the Change
Management process.
•All attempts will be made by both Customer and T2 to continue under the original scope of the project as
defined in this Statement of Work and supporting documents.
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
Change Management Process
The Change Management Process covers changes to the Project including scope,schedule,and deliverables
during the project timeline covered by this SOW. In the event that either party identifies a requirement out
of scope or an approach to a requirement that is greater than the originally planned scope,the issue should
be raised to the Project Managers to determine if:
• The requirement is a simple change and falls within the current plan, but may impact a change to
timeline or priority
a The requirement is significant enough to warrant a de-scoping of other requirement(s) in exchange for
the newly identified requirement
• The requirement is both critical and significant enough to result in a Change Order
In all cases, any change to a requirement will be documented in a Change Order. The Change Order will
describe the change, the reason for the change,impacts to the planned scope,timeline and/or resources and
may be subject to reengagement.
In the event that the scope changes,Customer will be notified in advance and must provide written approval
(via a signed Change Order)to proceed.Change Orders will be invoiced based on the payment terms described
in the original quote.
Travel & Expenses
Any travel that is required beyond that specified in the Quote will require written approval from Customer
Standard Billing Terms
The following billing schedule will be used for the Solution payment including travel &expenses as identified
on the Quote.
3rd Party Only or PE(With 3rd Party)
• Total value of milestone billing applicable subscriptions, hardware, services and shipping
_$58,116.95
• 50%of subscriptions, hardware, servicesand shipping will be invoiced at the time booking
_$29,058.47
• 40%of subscriptions, hardware, servicesand shipping will be invoiced at the completion of 3rd party work
_$23,246.78
Final 10%of subscriptions, hardware, services and shipping will be invoiced at full project completion and
Customer acceptance including any balance remaining
_$5,811.70
Authorization to Begin Work
Delivery of Services is dependent upon receiving written authorization from Customer The signature below
represents Customer's approval for T2 to commence work on this project as currently defined, with an
agreement to pay all fees incurred in the delivery of such work.
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
Signature
T2 Systems of City of Bozeman D
utscu5igned by: ocuSigned by:
Signature• aria, ,q,,�cu Signature:
Print Name. AVam41f 373B4C i Print Name: ff�76e&lF1499...
Title: SVP Services Title: Parking Manage
Date: 08/17/20 Date: 08/15/20
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
T2 SCOPE OF WORK ADDENDUM
Purpose
This scope of work will include the installation of AutoVu Mobile License Plate (LPR)system, along with the T2-
AutoVu LPR Integration is designed to allow permit and scofflaw data from T2 Flex to be transmitted to AutoVu
servers. This data is then used by the AutoVu Patroller application to determine which plates should be
returned as hits to be enforced.Once a hit is enforced in Patroller,the plate is transferred to T2 eTicketbook
where a ticket can be issued.A copy of the ticket is printed out to be put on the vehicles dashboard and is also
sent to T2 Flex.The officer would then return to the enforcement vehicle and continue on to look for the next
hit. This document provides the standard configuration and setup of this interface.Any deviations from this
may require additional development and/or cost.
Required Information Provided by Customer
The following information must be provided to T2 before the engagement begins in order to ensure a successful
implementation:
s) An identified resource that will be the main contact and will support all aspects of the project,
including answering questions, completing testing and providing signoff of the working equipment
and interfaces.
2) An identified resource that will be the ownerof this interface once it is live.
3) T2/Subcontractor assumes that Customer will provide access to an internal IT representative for
data connection support.
4) Due to the nature of electronic equipment installations, T2/Subcontractor assumes that the
Customer will provide up to 2 garage bays forthe installation.
5) Customer needsto ensure proper amount of mounting space is available in each vehicle.If proper
space is not available,T2/Subcontractor will work with the agency to relocate any equipment and
will charge a base rate of$75.00 per hourforthis service with a minimum oft hours plus applicable
travel and expenses.
6) A definition of the scofflaw list that will be exported from T2 Flex to AutoVu and a schedule for how
often to run this.
7) A decision on if the Permit list will be done in Real-Time or in Batch.
a) If in Batch,the schedule for how often it runs will be needed.
b) If in Real-Time, Customer must use Permit Facilities in Flex that match the Parking Areas in
AutoVu. If this is not possible, additional hours and cost may be necessary.
8) AutoVu must be installed and configured for Customer before we can complete the T2 eTicketbook
installation.
Services Description
Mobile LPR Installation
1) T2/Subcontractor will install the mobile AutoVu system in accordance with manufacturers
recommended installation guidelines. When specifics for installation are not available from
manufacturer,T2/Subcontractor will employ best practices for installation.
2) The Control unit will be mounted within the Customer's vehicles.The unit will require approximately
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
15"x20"of mounting space.
3) T2/Subcontractor will not be responsible for relocating equipment to make space available.
4) Cameras will be mounted in one of three configurations unless specified on the quote.
5) Network interface cable will be routed from the trunk along acceptable routes into the passenger
compartment and then under trim along the passenger side of the vehicle to get to the Mobile Data
Computer at the front of the vehicle.
6) All wiring/cabling will be routed through grommets when necessary and/or will be dressed
appropriately when exposed.All electrical connections will be made using solderand heat shrinkwhen
applicable.
7) Power wiring will be routed according to best practicesto a power distribution unit(PDU) either in the
trunk orconsole.If connections are not available at the PDU or console,power wiring will be connected
at the battery for 12V constant and ground and at the ignition harness for ignition sense.
8) Installation diagrams and specificswill be provided to the Customer during the closeout phase.
9) Training will be provided upon completion of installation hardware and of the back end Security Center
software.
Permit and Scofflaw/Hot List Export Process Flow
Permit List
i) Permits are sold in T2 Flex.
2) License Plate and Permit Data is transferred from T2 Flex to AutoVu.
a) If done in Batch,a Flex task will create a file to be consumed by AutoVu.
b) If done in Real-Time, AutoVu will access five queries in Flex via Web Services.
3) The enforcement officer will drive through a parking facility and the cameras will read license
plates. If the plate does not have a valid permit tied to it,AutoVu will notify the officer of the hit.
The officer may then accept or rejectthe hit.
4) Once the officer enforces the hit,the Plate Information and License Plate and Context Images will
be sent to T2 eTicketbook.
5) The officer will fill in the ticket information and issue and print the ticket from eTicketbook.
6) If there is an internet connection in the Vehicle,the citation will be uploaded immediately to Flex
via Web Services. If not, it will be loaded along with the images when the officer runs a
communication session at the end of his/her shift.
Scofflaw/Hot List
i) Scofflaws and Hot Lists are configured in T2 Flex.
2) License Plate and Scofflaw Data is transferred from T2 Flex to AutoVu in Batch via a Flex task will
create a file to be consumed by AutoVu.
3) The enforcement officer will drive through a parkingfacility and the cameras will read license plates.
If the plate appears on the Scofflaw/ Hot List, AutoVu will notify the officer of the hit. The officer
may then acceptor rejectthe hit.
4) Once the officer enforces the hit, the Plate Information and License Plate and Context Images will
be sent to T2 eTicketbook.
5) The officer will fill in the ticket information and issue and print the ticket from eTicketbook.
6) If there is an internet connection in the Vehicle,the citation will be uploaded immediately to Flex
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
via Web Services. If not, it will be loaded along with the images when the officer runs a
communication session at the end of his/her shift.
File Format
Permit List
If doing Real-Time,there is no export file. If doing a batch permit list, the export file must meet the following
requirements:
1) A separate record must be created for each permit and license plate combination
2) File Type must be comma delimited
3) Standard fields are listed below. Removal of non-required fields is allowed, however additional
development and/or cost may be necessary if other fields are required orthe format below cannot
be met.
FIELD NAME FIELD FLEX REQUIRED MAX FIELD EXAMPLE
DESCRIPTION FIELD FORMAT WIDTH
License Plate This must be the 2 IN
State state Code
License Plate 10 PARKINGI
Number
Permit Effective MM/DD/YYYY 1/1/2017
Date
Permit Expiration MM/DD/YYYY 12/31/2017
Date
LPR Area This must match LOTA
the parking area in
AutoVu that this
permit is
eligible for
Permit Number 170001
Scofflaw/Hot List
The export file must meet the following requirements:
i) A separate record must be created for each Handheld Notification and license plate combination
2) File Type must be comma delimited
3) Standard fields are listed below. Removal of non-required fields is allowed, however additional
development and/or cost may be necessary if other fields are required orthe format below cannot
be met.
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
FIELD NAME FIELD FLEX REQUIRED MAX FIELD EXAMPLE
DESCRIPTION FIELD FORMAT WIDTH
License Plate This must be the 2 IN
State state Code
License Plate 10 PARKINGI
Number
Vehicle Make Ford
Code
Vehicle Vehicle Tow
Notification
Description
Special Notes
1) For the Scofflaw/Hit List export and if using a batch Permit List,the export tasks should be scheduled to run
at least 30 minutes apart
Deliverables
The following items will be delivered at completion of the SOW:
• Installation of One(1)total Mobile AutoVu License Plate recognition systems.
• Installation of Security Center/AutoVu software on Hosted Server configured per Customer's requirements and tested
per acceptance requirements.
• Permit and Scofflaw/Hot List interfaces to AutoVu.
• Training for users and administrators.
• T2/Subcontractor's goal in developing curriculum for the Customer is to help ensure that PEO staff obtains
the skills and competencies required to successfully deploy,operate and manage an effective LPR program.
• Training will be designed in consultation with T2 Systems and Customer to ensure necessary knowledge to
deliver an effective program.
• Training will be designed specifically for the parking solution being deployed.
• Training will consist of specialized instruction for mobile camera operations as well as the AutoVu Patroller and
Security Center software.
Plan utilizes one (1) Video/LPR Engineer to install and configure the back end software and provide user and
administrative training after the installations. The installation plan anticipates use of one (1) Field Installation
Technician to complete installation and testing of mobile and fixed equipment and software.
Support Services
Normal Business Hours
Normal business hours are Monday—Friday, 8:00 AM—8:00 PM Eastern, excluding T2 Approved Holidays. The list
of holidays is located in T2 Communities. Support for critical issues is available 24x7x365 via our emergency sup port
process.See the section on case priority for more information on the emergency support process.
Changes in Case Priority
There may come a time when the employee working your case deems it necessary to change the priority of your
case.For example, a support employee may upgrade the priority of your case based on new knowledge of business
DocuSign Envelope ID:3B93A2CC-9199-4316-A35C-93C905A7CD76
impact or additional degradation of service.A support employee may downgrade the priority of your case based on
actual business impact or additional information about the case.
Supported Solutions
T2 supports only the currentand most recent previous versions of T2 software.T2 supports all hardware that is prior
to its announced end-of-support date.
Expectations of Customer
In an effort to provide timely customer service to all customers, we ask that the customer opening the case remain
responsive to communications throughout the life of the case.If communication from the customer remains delayed
or the customer needs to postpone beyond the resolution targeted time period,the case owner will close the case,
until timing is better for the customer and a new case can be reopened.
In hardware support scenarios involving customers who do not maintain a pool of hardware replacement spares, or
who do not retain technical staff (qualified and equipped to troubleshoot hardware failures —with or without T2
Remote support) ultimate resolution times will be extended.While T2 will support to identifythe appropriate actions
required to resolve a hardware issue within the SLA targets, ultimate resolution of Hardware issues will be
dependent on availability of Field Service personnel (if needed),replacement parts and/or the turnaround time of
repair facilities.
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