HomeMy WebLinkAbout20- Amendment 1 to PSA - Sanderson Stewart - Story Mill Road ImprovementsAmendment No. 1 to Professional Services Agreement
for Story Mill Road Improvements
THIS AGREEMENT is made as of this A:Nay of t' , 2020, between THE
CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred to as
OWNER and Sanderson Stewart , an Engineering
Consulting Firm of Bozeman, Montana, herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated 02/24/20,
herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
1. Scope of services, rate schedules, and budget for design services are outlined in Attachment
"Exhibit A - Scope of Work."
2. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
Except as specifically amended herein, the original agreement shall remain in full force and
effect and the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day
and year first above written.
ATTEST:
Mike Maas
City Clerk
City Attorney
ATTEST:
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ENGINE
By:
Its: Danielle charf, PEP ncipal
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SANDE RSON(0--,
STEWART
FYhihit A
Story Mill Road Improvements
Scope of Work — Wetland Delineation and Geotechnical Analysis
7/7/20
Sanderson Stewart is pleased to provide this scope of work for the Story Mill Road Reconstruction project.
This phase of the project will consist of the wetland delineation and geotechnical analysis that is required prior
to the preliminary design and final design phases. Our sub -consultants for this work (Weston Solutions and
SK Geotechnical) will complete their field work during the summer months in conjunction with the nearby
Griffin Drive project. A detailed scope of services for these tasks is outlined below.
Phase 1- Project Initiation
This phase of the project will include project initiation and planning tasks, including scoping, contract
preparation, and coordination with sub -consultants. All project management tasks and sub -consultant
coordination for tasks beyond project initiation will be allocated to the other project phases below.
Phase 2 - Wetland Delineation
This phase of the project will consist of the field delineation and functional assessment of all potential maters
of the U.S., including wetlands, along the Story Mill Road corridor from Bridger Drive to Griffin Drive. The
extent of waterways and wetlands within the projected right-of-way will be flagged, surveyed and included in
the base drawings. If calculated impacts to any waters of the U.S. require a Section 404 permit, the Sanderson
Stewart team will prepare and submit the appropriate permit application as part of the future design phase of
the project. A scope of services provided by Weston Solutions is included as an attachment to this scoping
document.
Phase 3 - Geotechnical Analysis
Soils and pavement design evaluations will be conducted and recommendations for the roadway surfacing
section will be prepared by SK Geotechnical. This evaluation will consist of seven borings, including three
within the existing roadway pavement, two within the future widened areas and two on diagonal corners of the
Bridger Drive intersection. Laboratory testing will be conducted, and a geotechnical report will be prepared
for inclusion in future bid documents. A scope of services for this task provided by SK Geotechnical is included
as an attachment to this scoping document.
Project Schedule:
Analysis and reporting will be completed within 4-6 weeks from notice to proceed.
® Weston Solutions, Inc.
805 N. Last Chance Gulch
Helena, MT 59601
406-646-2401
• • ® www.westonsolutions.com
May 22, 2020
Danielle Scharf, P.E.
Sanderson Stewart
106 E. Babcock
Bozeman, MT 59715 Opportunity No.: 00934.015.172
Re: City of Bozeman Story Mill Road Reconstruction from Bridger to Griffin and Bridger/Story Mill
Intersection Improvements Project— Wetland Delineation and Mitigation Alternatives
Dear Danielle:
Weston Solutions, Inc. (WESTON) is pleased to present this proposed scope of services for the Story Mill
Road Reconstruction from Bridger to Griffin and Bridger/Story Mill Intersection Improvements project in
Bozeman, Montana.
Wetland Delineation and Mitigation Alternatives
WESTON assumes one (1) field trip to the site in order to delineate aquatic resources. WESTON will
conduct a wetland and waterbody assessment and delineation within 100 feet of the project limits in order
to evaluate if potential wetlands and/or "Waters of the United States" are present within the survey area
and to identify the approximate boundaries of such features. WESTON will utilize personnel trained and
experienced in wetlands identification and related report preparation to perform the following:
• Review desktop data prior to conducting the field survey, including U.S. Geological Survey 7.5 -
minute topographic quadrangle maps; United States Fish and Wildlife Service National Wetlands
Inventory (NWI) maps; aerial photographs (current and historical); U.S. Department of
Agriculture, Natural Resources Conservation Service County Soil Surveys; and Federal
Emergency Management Agency Flood Hazard Maps. Review of these docu vents will assist in
the planning and execution of the field survey and will be docurnented in the report.
• Conduct a wetland survey using the methodology contained in the 1987 U.S. Army Corps of
Engineers' (USACE) Wetland Delineation Manual and the Western Mountains Regional
Supplement. The survey will evaluate soils, vegetation, and hydrology with respect to the federal
methodology. The appropriate revised USACE Wetland Determination Data Forms will be used
to record sample points for presence or absence of hydrophytic vegetation, hydric soil, and
wetland hydrology.
• Identify the wetland type/classification following HGM and Cowardin classification systems and
categorize wetlands according to Montana Wetland Assessment Method (MWAM). Complete the
MWAM forms.
• Gather applicable data for each wetland or waterbody feature. Observations will be recorded on
data sheets.
• Utilize a global positioning system (GPS) device with sub -meter accuracy to record (survey)
potential wetland or waterbody features with paired data points collected for each feature, and
wetland polygons collected along the actual wetland limits.
WESTON assumes the following to complete this activity:
• Upon authorization, Sanderson Stewart will provide WESTON survey area boundaries that
accurately depict the survey area including project area access. Sanderson Stewart will provide
written rights -of -entry for identified properties.
an employee -owned company 0
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sownons
• WESTON will have safe and timely access to the survey property. WESTON will only survey
areas with explicit permission for WESTON access.
• It is assumed wetlands identified on site are limited in their extent and complexity so that they
can be completely surveyed by the two -person field crew over a one -day period.
• It is assumed that the field survey for this project will coincide with the field survey for the
separate City of Bozeman Griffin Drive Improvement Project. Therefore, travel costs (i.e.,
vehicle rental, lodging, per diem etc.) and labor costs associated with the travel for the field
survey staff are not included in this proposal. In the event these projects will not be performed in
conjunction with one another, an amendment will be required in order to incorporate travel costs
into this contract.
• The findings and conclusions presented will be based solely on visual observations of the project
area and interpretation of information provided or reasonably available to WESTON and will
include the likely jurisdictional status of identified features. The official jurisdictional
determination of features discussed in the report can only be made by the USACE, Omaha
District.
• Sanderson Stewart will incorporate collected GPS data into Computer Aided Design and Drafting
(CADD) files. Geospatial data for the site, aquatic resource boundaries, wetland delineation, and
data point locations will be provided in an Esri Shapefile format compatible with a Geographic
Information System (GIS) system. Each Shapefile will be provided in the site's appropriate
coordinate system and datum and attributes describing each feature.
WESTON will evaluate and assess the baseline conditions and potential project effects to aquatic
resources and document in a report. The report will describe the findings of the wetland delineation and
waterbody assessment, including information reviewed, data collection, survey methods, results,
conclusions, and recommendations. Maps of wetlands identified on the property, wetland and waterbody
data sheets, and photographs will be included. Recommendations to reduce and/or eliminate adverse
impacts will be described. If deemed necessary, potential mitigation alternatives will also be identified. If
this project results in impacts to wetlands requiring mitigation, it is assumed that mitigation needs can be
met through an available mitigation bank within the watershed. If a bank is not available, WESTON will
provide an additional proposal to develop a project specific mitigation alternative.
WESTON assumes submittal of a draft and final report in electronic format only. The draft report will be
supplied in Microsoft Word and Adobe pdf format; the final document will be provided in pdf format
only.
As detailed in the attached cost estimate, the total cost for this effort is $7,505. Please don't hesitate to
contact me if you have any questions or would like to discuss this scope of services in detail. We look
forward to working with you on this project.
Very truly yours,
Weston Solutions, Inc.
Moriah Thunstrom, P.E.
Senior Project Engineer
Attachment: Cost Estimate
m MAW= -
SOLUTIONS
cc: Mark Bell, P.G.
Katie Mittmann
Mindy McCarthy
PROJECT: Story Mill Road
Estimate Prepared By: Weston Solutions, Inc.
DATE: 05/05/2020
Activity
Tasks
Total Hours
Project
Manager
GIS Analyst
Wetland
Specialist
Project
Engineer
Project
Scientist
Financial
Analyst
SURVEY PHASE ACTIVITIES
182 Wetland Delineation and Mitigation Alternatives
Field Review, wetland assessment
28
18
10
GIS Wetland Maps
12
12
Mitigation Alternative Research
4
4
Draft Report
24
12
4
8
Final Report 1
4
2
2
QA/OC of Deliverables
2
2
SUBTOTAL (HOURS)
74
2
12 32
10
18
0
Contract Administration
Contract Execution
2
2
Invoicing
6
3
3
Project Management
3
3
SUBTOTAL (HOURS)
11
8
0 0
0
3
TOTAL SURVEY PHASE HOURS 1
85 1
10
12 32
10
18
3
Revised 10/10/14 Page 1 of 2
IStoryMill Road
Estimate Prepared By: Weston Solutions, Inc.
I DATE: 05/05/2020
COST SUMMARY
Hours
% of total Rate
Extension
Project Manager - Thunstrom 10
12% 104.48
1,044.80
GIS Analyst-Beckley 12
14% 65.28
783.36
Wetland Specialist - Mittmann 32
38% 85.22
2,727.04
Project Engineer - McCarthy 10
12% 83.04
830.40
Project Scientist - Towarnicki 18
21% 51.97
935.46
Financial Analyst - Lewis 1 3 1
4%1 81.97 1
1 245.91
TOTAL HOURS 85
LABOR SUBTOTAL
$6,566.97
GENERAL OVERHEAD @ o
OVERHEAD SUBTOTAL
$0.00
TOTAL LABOR/OVERHEAD I 1
1 $6,566.97
DIRECT NONLABOR
Miscellaneous (Blueline pdnts,
Lump Sum
0.00
Computer Hours
0 Per Hour
0.00
Title commitments Parcels
0 Per Parcel
0.00
Vehicle Rental Days
0 Per Day $6o GSA
0.00
Mileage Miles
0 Per Mile $0.580 GSA
0.00
Gasoline
0 Per Trip $60
0.00
Lodging Days
0 Per Day $113 GSA
0.00
Meals Days
0 Per Day $46 GSA
0.00
Meals Days
0 Per Day $61
0.00
Field Supplies (gps, flags, et
1 Per Trip $150
150.00
Airfare Roundtrip
0 1 Per Trip $500
0.00
Airport Parking jDays 1
0 Per Day $20
1 0
TOTAL DIRECT NONLABOR
$150.00
OUTSIDE SERVICES AND SUBCONTRACTS
RM Appraisals, Negotiation & Acquisition
Soils/Geotechnical Survey/Report/Testing
Cultural Resource Studies/Report
Noise Study
Traffic Study/Report
Biological Resources Studies/Report
Surveys
Subsurface Utility Engineering (Phase II)
Hazardous Materials (Initial Site Assessment)
Landscaping Plans
Electrical/Lighting Signalization etc
Aerial Photography/Mapping
Other MRL Temporary Occupance Permit and Flagger
Drilling Contractor
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS
RECAPITULATION
Total Labor/ Overhead
6,566.97
Total Direct NonLabor
150.00
Total Outside Services & Subcontracts
0.00
Profit (12% of Total Labor Costs)
788.04
TOTAL ESTIMATED COST
$7,505.01
May 22, 2020
Ms. Danielle Scharf, PE
Sanderson Stewart
Via Email: dscharf@sandersonstewart.com
Dear Danielle:
2511 Holman Avenue
P. O. Box 80190
Billings, Montana 59108-0190
p: 406.652.3930; f: 406.652.3944
www.skgeotechnical.com
Proposal P-20055
Re: Proposal for a Geotechnical Evaluation, Proposed Story Mill Drive Improvements, Bozeman,
Montana
As you requested, we are pleased to furnish this proposal for a geotechnical evaluation for the proposed
Story Mill Drive improvement project.
We will furnish the services described for a lump sum of $16,750 in accordance with our attached scope
of services. If this proposal is acceptable, we have assumed you will prepare a subcontract agreement for
our review and signature.
Current scheduling would permit us to begin the fieldwork within about four to six weeks after
authorization to proceed. We anticipate the fieldwork will take about three days including mobilization
and demobilization. Approximately four to six weeks will then be required for laboratory testing and
preparation of the engineering report, unless there are delays due to circumstances beyond our control.
We appreciate the opportunity to present this proposal. If you have any questions, please contact us at
your convenience.
Sincerely,
Cory G. Rice, PE
Senior Engineer
Attachments:
Proposed Scope of Services
Sanderson Stewart May 22, 2020
Proposal P-20055 Pave 2
Proposed Scope of Services
Description of Project
The purpose of the geotechnical evaluation will be to characterize and evaluate subsurface soil and
groundwater conditions at the selected boring locations for the proposed Story Mill Drive improvement
project.
The information you provided indicates Story Mill Drive will be reconstructed and widened to a
three -lane roadway with a center turn lane. New curb and gutter and sidewalk will be added to the
portions south of Bridger Drive and the west leg of the Bridger Drive intersection. As part of the
pavement improvements, additional storm drainage will also be installed to collect stormwater in a curb
and gutter and subsurface piping system south of Bridger Drive. The portion north of Bridger Drive will
be a rural section with a ditch for stormwater collection.
The roadway improvements will have a total length of approximately 1,900 feet and will extend from the
intersection with East Griffin Drive to Bridger Drive, and then about 700 feet north of Bridger Drive.
Bridger Drive will receive a chip seal to provide a uniform surface. Although, consideration is being
given to both a signalized intersection and a roundabout intersection at the Bridger Drive and Story Mill
Road intersection.
We will use the plans provided to establish desired boring locations. We have assumed the boring
location swill be accessible to our truck mounted drill rig, and no towing, snow removal, or special
site -preparation services will be required. To evaluate the widened areas, it will be necessary for us to
access the private property both east and west of Story Mill Road. We have assumed landowner access
will be provided for us to access these locations, and landowner access coordination will be completed by
others. Access delays due to circumstances beyond our control could result in additional charges. We
have also assumed our current insurance amounts are acceptable, and we can provide you with a
certificate of insurance.
Scope of Services
Borehole Staldng and Permits. We propose to have a geotechnical engineer visit the site to perform an
engineering reconnaissance of the existing pavement and stake the proposed boring locations. We will set
stakes marked with the boring number having pink and blue ribbon tied near the top and use spray paint
for borings in pavement. We request Sanderson Stewart survey the final drilled locations and provide the
surveyed locations and ground surface elevations to us before preparing our report. We have assumed it
will be necessary to obtain a permit from the City of Bozeman to complete the soil borings, and an MDT
Sanderson Stewart May 22, 2020
Proposal P-20055 Page 3
encroachment permit for the borings near the intersection. We propose to subcontract Billings
Construction Supply to provide traffic control while drilling.
Soil Borings. We propose to provide a total of seven penetration test borings along the project. Five of
the borings will be performed along Story Mill Road. We anticipate three of the borings will be
performed within the existing pavement and two in the future widened areas. These borings will be
extended to a depth of 10 feet. We also propose to perform two borings at diagonal corners of the
intersection with Bridger Drive to evaluate future signal structures and the roundabout, if planned. These
borings will be extended to a depth of 15 feet. These deeper borings will also assist in evaluating the
depth to groundwater and anticipated trench subgrade conditions for storm drainage improvements.
Penetration tests will be completed in the borings to assist in evaluating bearing capacities of the subsoils
and to obtain representative samples for classification. The penetration tests will be conducted at
2 1/2 -foot intervals. Larger composite bag samples of the subgrade soils will also be obtained for
California bearing ratio (CBR) testing. If groundwater is encountered, its depth will be recorded. Upon
completion, we will backfill the boreholes with auger cuttings to the ground surface and place a cold mix
asphalt patch for borings performed in paved areas.
Laboratory Testing. The samples will be returned to our laboratory and visually classified and logged
by a geotechnical engineer. Some routine laboratory tests may be conducted to assist us in evaluating the
strength and compressibility of the soils. Depending on the subsurface conditions, typical tests are
penetrometer, moisture content, sieve analysis, Atterberg limits, moisture density (Proctor), and CBR
tests.
Geotechnical Report. After the field and laboratory tests have been completed, the results will be
analyzed and discussed with you. A geotechnical engineering report will then be prepared. The report
will address the suitability of the soils to support the proposed storm drainage utilities and
recommendations related to Type 2 bedding, if needed. We will also provide recommendations regarding
reuse of on-site soils as utility trench backfill and recommendations for compaction. We will also provide
recommended pavement sections for the reconstruction of Story Mill Drive. Since full reconstruction is
planned, evaluation of rehabilitation alternatives, such as full -depth recycling, have not been included in
our current scope of services. We have assumed primarily asphalt pavement surfaces are desired. If a
roundabout is to be constructed for the intersection with Bridger Drive, a recommended Portland cement
concrete pavement alternative will be provided. For this alternative design traffic data will be needed
from Sanderson Stewart or MDT since it will be subjected to the Bridger Drive traffic. The geotechnical
report will be prepared on an 8 1/2- by 11 -inch letter format containing details of our recommendations.
One electronic copy will be emailed to you followed by a hard copy in the mail.
Sanderson Stewart
Proposal P-20055
May 22, 2020
Paae 4
Utility Clearance. SK Geotechnical will contact the local utilities one -call number to notify the local
telephone, electric, gas, sewer, water, and cable TV companies to determine the location of underground
utilities. We request that you or your authorized representative notify the SK Geotechnical project
manager immediately of the presence and location of any underground objects on private property which
are not the responsibility of public utilities. Our services do not include subcontracting a private utility
locator or conducting additional research to identify other utilities. SK Geotechnical will take reasonable
precautions to avoid underground objects. In authorizing this contract, you agree to waive any claim
against SK Geotechnical and will indemnify and hold SK Geotechnical harmless from any claim of
liability, injury, or loss allegedly arising from our damaging of underground objects that were not called
to our attention prior to beginning the work.
Story Mill Reconstruction - Wetland Delineation
and Geotechnical Analysis
SANDE RSO N=W
T EWART r►
Plan Name: Story Mill Reconstruction - Wetland Delineation & Geotechnical Analysis
Project Scoping
Project Administrator
1.001
75.00
Senior Engineer 1
2.00
290.00
Senior Engineer II
for Project Initiation
1.00
4.00
170.00
535.00
WetlanJwneagHJ
Task: Project Management and Coordination
Senior Engineer 1 6.001 1 870.00
Senior Engineer II 2.00 340.00
Sub -total for Wetland Delineation 8.00 1,210.00
Sub -consultants Direct Fee 7,505.00
Total for Wetland Delineation 8,715.00
Task: Project Management and Coordination
Senior Engineer
Senior Enoineer 11
Sub -total for Geotechnical Analysis & Report I 8.00 I 1,21
Sub -consultants Direct Fee 16,75
Total for Geotechnical Analysis & Report 17,96
Total for Story Mill Reconstruction - Wetland Delineation & Geotechnical Analysis
27,21