HomeMy WebLinkAboutEx 3 81320 Res 2020 07 T2 SOW Vehicle LPREXHIBIT 3: Bozeman Parking Commission, 8lt3l2O2OPage 1 of 1DBOZEMAN PARKING COMMISSIONRESOLUTTON 2020-07A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA,AUTHORIZING THE PARKING PROGRAM MANAGER TO S¡GN A SCOPE OF WORK WITH T2 SYSTEMS INC. FORTHE PURCHASE AND tNSTALI-AT|ON OF LTCENSE PLATE RECOGNTTTON/PARKTNG ENFORCEMENTTECHNOLOGYrN oNE (1) PARK|NG ENFORCEMENT VEHTCLE OWNED BY THE CrrY OF BOZEMAN.WHEREAS, Montana Code Annotated 7-14-4621 sets out genera! powers of a parking commission; and,WHEREAS, the Bozeman City Commission created and empowered the Bozeman Parking Commissionpursuant to Resolution Numbers L676,1839, 3803, and 4577; and,NOW THEREFORE, BE lT FURTHER RESOLVED that the Bozeman Parking Commission approves a Scopeof Work with T2 Systems lnc. for the purchase and installation of license plate recognition/parking enforcementtechnology in one (1) parking enforcement vehicle owned bythe City of Bozeman. This Scope of Work is beingperformed under an existing Master Agreement (October 2OI7l between T2 and the City of Bozeman thatresulted from a competitively bid purchasing process.PASSED AND ADOPTED by the Parking Commission of the City of Bozeman, Montana, at a session heldon the L3th day of August 2020. This resolution shall become effective immediately.Jim Ness, ChairmanBozeman Parking CommissionATTEST:Ed Meece, Parking Program ManagerCity of Bozeman
T2 Systems - Confidential Quotation@SYSTEMSFor: City of BozemanQuote lD: Q-10168Date fssued:611012020Explres: 91812020Ship To:City of Bozeman20 E Olive St.Bozeman, MT 59771United StatesEd Meece406-582-2903emeece@bozeman.nelEIN:81-6001238BlllTo:City of BozemanPO Box 1230Bozeman, Montana 59771United StalesPrepared By:Kat FranchukPrepared For:Ed MeeceSubscriptionsServicesLPR Third Party Software/MaintenanceT2 Partner Product - LPR Managed Service One PatrollerConnection For One YearLPR Third Party Sottware/MaintenanceFlex eTicketbook with LPR Subscription1.001.001.001.00usD 200.00usD 300.00usD 250.00usD 1,850.00usD 2,600.00" Preventative Maintenance"Optional Preventative Maintenance to include with any package. This visít includes checking and re-seating all connections, mountinghardware, testing and adjusting of hardware and software.usD 200.00usD 300.00"Mobile Assuranc@ Mobility Summit"Any service or support that requires a PCS Mobile Mobility Specialist to work with the customer via Phone, Email, Remote, and/or atthe PCS Mobile Shop to resolve issues involving the AutoVu LPR solution. Per mobile andfixed camera system.usD 250.00usD 1,850.00ProductCodeQuantity Sales PriceProduct NameTotalTOT1 00.2075100.2852100.2391100.2742LPR Third Party ServicesT2 Partner Product - LPR Mapping License lncluding Data ForNofth America - Per Vehicle LicenseT2 LPR lntegration Prime Project ManagementProfessional Services, eTicketbook Device Configuration1.001.001.001.00usD 2,200.00usD 500.00usD 6,000.00usD 400.00usD 2,200.00usD 500.00usD 6,000.00usD 400.00Product , Product NameCodeOuantity Sales PriceTotalPage 1 of4
100.2953100.2075100.2947LPR Third Party ServicesT2 Partner Product - LPR Ext Warranty-Au-K-Oxx Kit w/ AdvReplacement Coverage 4 Addt YearT2 Partner Producl - LPR Au-K-Oxx-Adv Swap Warr Svcs UpgrFrom Return/Repair For First Year Of Sale1.001.001.00usD 500.00usD 12,774.40usD 723.55usD 500.00usD 23,097.95usD 12,774.40usD 723.55"AutoVu Set Up"Configuration and setup of new vehicle on existingAutoVu server environment. *Per Vehicle Cost"Mobile lnstallation"lnstallation of AutoVu on Mobile Computer Assembly in each vehicle,installation of software, configuration and testing.HardwareOtherTOTTOTTOTALrYaar l Total: USD 58,116.95-Net Total: usD 58,1 16.95Tax Amount: USD 0.00Tax Comments: IVA100.2074100.2074100.3014601.0032502.0't25100.2074LPR Third Party HardwareT2 Partner Product - LPR SharpZ3 850nm Overtime KitDatamax-O'Neil Accessory: Apex 3i Car ChargerDatamax O'Neil Apex 3i Printer IOSShipping - for Genetec HardwareLPB Third Party Hardware1.001.001.001.001.001.00usD 5,200.00usD 24,950.00usD 106.00usD 883.00usD 150.00usD 1,100.00usD 883.00usD 1 ,100.00Panasonic Toughpad FZ-G1 Dual Mode Tablet. CompleteKit. lncludes 5 year warranty on the tablet, Mounting Hardware (vEHlcLEMAKE AND MODEL MANDATORY AT TIME OF ORDER),Adapter"Mobile Computing Assembly"Docking Station, and Vehicle PowerusD 5,200.00usD 24,950.00usD 106.00usD 32,389.00usD 150.00External Cradlepoint Modem 2.415.0 wifi,802.11 ac, muIti-carrier external modem, GPS, external Panorama 5-1 antenna (2 cellular' 2wifi, 1 gps), 3 year cloud service, and hardware coverage on"Vehicle as a HUG Option"Cradlepoint and Panorama antenna'Product Product NameCodeTotalQuantity Sales Price100.2020for Apex PrinterT2 Shi1.00usD 30.00usD 30.00usD 30.00Product Product NameCodeTotalQuantity Sales PricePage?of 4
Total: USD 58,116.95Addltlonal lnformatlon:Freight Term: FOB-VEND-PPPayment Terms: N30lRlS Proflle:End User: City of BozemanGP Customer Number: 3630Page 3 of 4
Billing TermsOngoing software subscriptions and hosting fees are billed annually and payable on the anniversary of the softwarelocãtion activation date. Subscriptions and support shall be automatically renewed for an additionalterm of oneyear, effective immediately after ihe expiration of any then-current term, unless either T2 or Subscriber gives noticeof non-renewal to the other at least sixty days in advance of the expiration of the then-current term.Upon processing of order, invoice issuance for subscriptions, hardware, services and shipping will be 50% at time ofbooking, 40T" al completion of 3'd party work and 10/o al ¡ roject completion.Travel is invoiced as incurred.CS, RoVR and Permit Direct services are invoiced per transaction or per usage (minimum fees apply)' Additionaldetails to be provided in supporting documents.Stand-alone Managed Services orders are invoiced 100% upon order processing.Tax rate, if applicable, will be finalized for calculation at time of invoicing'lnvoices paid via credit card will incur a2.5/" convenience fee.Quote is developed in conjunction with the applicable Statement of Work, Scope document or lntake Form (ifapplicable). ff ány billing ierm language confiicts occur, Standard Billing Term section in Statement of Workdocument takes precedence.Quote Number: Q-l0168PO Requlred?IF "NO" IS SELECTED IJNDER PO REQUIRED, CUSTOMER ACCEPTS RESPONSIBIUTY TO PROCESS CONTRACT PAYMENTWITHOUT RECEIPT OF PURCHASE ORDER NUMBEB.CustomerSignaturePrinl NameTitleDatePO#Page 4 ol 4
APPENDIX ASCOPE OF WORKINTRODUCTIONT2 Systems, lnc. (T2) has been engaged to partner with Customer to implement LPR System and eTicketbook("Solution"). This Statement of Work (SOW) outlines the general scope, level of effort, and associatedresponsibilities requiredto implement the quoted Solution. The active participation by both T2 and Customerproject teams is crucial to the process, as deliverables are time sensitive and require task coordination andcompletion by multiple resources.The Statement of Work and any Quotes, Addendums, Change Orders and Project Schedule are incorporatedby reference and shall be governed by the terms of the executed T2 UNIFI Agreement with Effective Date ofOctober, 76th 2O!7 .The SOW governs the deliverables and process for the project engagement. The SOW is developed inconjunction with the signed Quote and is valid for the same duration,Project TermThe parties anticipate that T2's Serviceswill begin on Julv 6.2020 ("Start Date") and the parties estimate thatservices will be complete d by Septe m ber 1. 2020("End Date"). The Start Date or End Date are only valid if th isdocument is executed by June 30.2020 ("Sign by Date").The projecttimelines may be extended due to delays in executing this SOW, availability of required Equipmentand Software, availability of Customer or T2 personnel, fulfillment of Customer responsibilities or changes tothe project scope or functional specification. ln addition, any schedule or sc ope changes due to Customer notmeeting the agreed deliverables will initiate the Change Management process described below and may resultin additional fees.Project OverviewT2, is pleased to provide the SOW as part of this fixed bid estimate. T2 will agree on the use of time of theproject based on the projectdeliverablesfound within the Scope Statement addendum to this SOW. Duringthe projectT2 will take reasonable endeavorsto íncorporate any requestsfrom Customer duringthe project.Customer recognizes that such requests may alter the estimates provided and any requests that are outsideof the scope of what is discussed in the requirements sessions will be proposed as a change order. Both partieswill endeavorto manage the use of each other's time in the most effective way,This Statement of Work, along with the scope statement appendices covers what was documented and agreedto be implemented during the sales process and supersedes all prior agreements, lt does not cover perceptionsor assumptions based on conversations, written or solution demonstrations that took place outside of theprocess.Project ManagementT2 and Customer will each appoint a ProjectManager, prior to beginning any portion of the services coveredunderthis SOW, who will be responsible forT2's project management responsibilities. The ProjectManagerswill work with internal T2 and Customer resources to review project scope, resources, timelines and deliverthe project scope outlined in this SOW.
The T2 Project Manager will be Customer single point of contact and manage all act¡vities on the project, andalternatively Customer Project Manager will be the main point of contact for T2 resources.T2 Responsibilitiest. Provide appropriate knowledge transfer and guidance such that Customer can effectively carry outyour project responsibilities,2. T2Systemswill workwithCustomertodesignaninitial projectplan.T2will beresponsibletomanageand maintain the T2 project plan and communicate major milestones.3. Provide initial and ongoing documentation from any required design workshops, testing scripts,implementation guidelines, and other project collateral necessary to implement and support theproduct.4. Management of all required T2 Systems resources allocated and tasks assigned to the project.5. T2 Systems will be responsible for writing and distributing documentation specific to Customerimplementation and business processes as they relate to the Solution.6. Additional tasks and respons¡bilities as outlined in the scope addendum.Customer Responsibilities7. Communicate business processesto T2 Systems during requirementworkshops.2. Provide an adequate projectteam and access to all necessary personnel including but not limited toend users, D¡rectors, Managers, lT staff, and other Stakeholders.3. Follow and adhere to T2 implementation methodology.4. Provide expertise on any existing systems and infrastructure to facilitate easy creation andmodifications.5. Manage and maintain theirinternal projectplan.6. Maintain documentation generated from this project.7. ln a timely manner, sign and return any testing, change order, and scope deliverable acceptancedocumentation.8. Assist in writing of any required acceptance testing scripts and plans.9. Complete on-demand training classes available inthe Training section of the T2 Online Community.10. Additional tasks and responsibilities as outlined in the scope addendum,Project Assumpt¡ons. Customer will be responsible to manage and maintain your own internal project plan and adhere tomutually accepted project deliverablesand deadlines, The projecttimelines, deliverables, and scope may beadjusted if Customer fails to meet or requests changes to these requirements. As a result, the ChangeManagement processwill be initiated, which may resultin additional costs and reengagementfees.' Software configuration requirements will primarily be discussed and implemented remotely via webmeetings and conference calls. All post-deployment support will be performed remotely, unless additionalon-site support is defined and agreed to in the contract and as part of this Statement of Work and supportingdocuments.. Any changes to core Solution functionality identified during the implementation will go through asoftware change request processfor requesting T2 custom development quote, which may impact projecttimeline. lf approved, any new custom development functionality will be addressed through the ChangeManagement process.. All attempts will be made by both Customer and T2 to continue under the original scope of the project asdefined in this Statement of Work and supporting documents.
Change Management ProcessThe Change Management Processcovers changes to the Project including scope, schedule, and deliverablesduringthe projecttimeline coveredby this SOW. ln the event that either party identifies a requirementoutof scope or an approach to a requirement that is greater than the originally planned scope, the issue shouldbe raised to the Project Managers to determine if:o The requirement is a s¡mple change and falls within the current plan, but may impact a change to. timeline or priority. Therequirementissignificantenoughtowarrantade-scopingofotherrequirement(s) inexchangeforthe newly identified requirement¡ The requirementis both critical and significant enoughto result in a Change Orderln all cases, any change to a requirement will be documented in a Change Order. The Change Order willdescribe the change, the reason for the change, impacts to the planned scope, timeline and/or resources andmay be subject to reengagement.ln the eventthat the scope changes, Customer will be notified in advance and must provide written approval(via a signed Change Order)to proceed, Change Orders will be invoiced based on the payment te rms describedin the original quote.Travel & ExpensesAny travel that is required beyond that specified in the Quote will require written approval from CustomerStandard Billing TermsThe following billing schedule will be used for the Solution payment including travel & expenses as identifiedon the Quote.3rd Party Only or PE (With 3rd Party)¡ Total value of milestone billing applicable subscriptions, hardware, services and shipping= Ssa,rro.gs. 50% of subscriptions, hardware, services and shipping will be invoiced at the time booking= 5zg,oss.¿zc 40Yo of subscriptions, hardware, servicesand shipping will be invoiced at the completion of 3'dparty work= 523,246.79r Final t0%of subscriptions, hardware, services and shipping will be invoiced at full project completion andCustomer acceptance including any balance remaining= s5,811.69Authorization to Begin WorkDelivery of Services is dependent upon receiving written authorization from Customer The signature belowrepresents Customer's approval for T2 to commence work on this project as currently defined, with anagreement to pay all fees incurred in the delivery of such work.
SignatureDateTitle:Print Name:Signature:T2 Systems, lnc.Date:Title:Print NamerSignature:City of Bozeman
T2 SCOPE OF WORK ADDENDUMPurposeThis scope of work will include the installation of AutoVu Mobile License Plate (LPR)system, along with the T2 -AutoVu LPR lntegration is designed to allow permitand scofflaw data fromT2 Flexto be transmitted to AutoVuservers. This data is then used by the AutoVu Patroller application to determine which plates should bereturnedas hits to be enforced. Once a hit is enforced in Patroller, the plate is transferredto T2 eTicketbookwhere a ticket can be issued. A copy of the ticket is printed out to be put on the vehicles dashboard and is alsosent to T2 Flex. The officer would then return to the enforcement vehicle and continue on to look for the nexthit. This document provides the standard configuration and setup of this interface. Any deviations from thismay require additional development and/or cost.Required lnformation Provided by CustomerThe following information must be provided to T2 before the engagement begins in order to ensure a successfulimplementation:l) An identified resource that will be the main contact and will support all aspects of the project,including answering questions, completing testing and providing signoff of the working equipmentand interfaces.z) An identified resource that will be the owner of this interface once it is live.3) T2/Subcontractor assumes that Customer will provide access to an internal lT representative fordata connection support,4) Due to the nature of electronic equipment installations, T2/Subcontractor assumes that theCustomer will provide up to 2 garage bays forthe installation.5) Customer needs to ensure proper amount of mounting space ¡s available in each vehicle. lf properspace is not available, T2/Subcontractor will work with the agencyto relocateany equipnrcnt arrdwill charge a base rate of S75.00 pe r hour for this service with a minimum of 2 hou rs plus applicabletravel and expenses.6) Adefinitionofthescofflaw listthatwill beexportedfromT2 FlextoAutovu andascheduleforhowoften to run this,l) A decision on if the Permit list will be done in Real-Time or in Batch.a) lf in Batch, the schedule for how often it runs will be needed.b) lf in Real-Time, Customer must use Permit Facilities in Flex that match the Parking AreasinAutoVu. lf this is not possible, additional hours and cost may be necessary.8) Autovu must be installed and configured for Customer before we can complete the T2 eTicketbookinstallation.Services DescriptionMobile LPR lnstallation1) T2/Subcontractor will install the mobile AutoVu system in accordance with manufacturersrecommended installation guidelines. When specifics for installation are not available frommanufacturer, T2/Subcontractor will employ best practices for installation.2l The Control unit will be mounted within the Customer's vehicles.The unit will require approximately
\5"x2O" of mounting sPace.T2/Subcontractor will not be responsible for relocating equipment to make space available'Cameras will be mounted in one of three configurations unless specifiedon the quote'Network interface cable will be routed from the trunk along acceptable routes into the passengercompartment and then under trim along the passenger side of the vehicle to get to the Mobile DataComputer at the front of the vehicle.All wiring/cabling will be routed through grommets when necessary and/or will be dressedappropriately when exposed. All electricalconnections will be made using solder and heat shrink whenapplicable.power wiring will be routed according to best pract¡cesto a power distribution unit (PDU) either in thetrunk or console. lf connections are not available at the PDU or console, power wiring will be connectedat the battery for !2y constant and ground and at the ignition harness for ignition sense.lnstallation diagrams and specifics will be provided to the Customer during the closeout phase'Trainingwill beprovideduponcompletionof installation hardwareandof thebackendSecurityCentersoftware.Permit Listr) Permits are sold in T2 Flex'z) License Plate and Permit Data is transferred from T2 Flex to Autovu3)a) lf done in Batch, a Flextask will create a file to be consumed by AutoVu.b) lf done in Real-Time, AutoVu will access five queries in Flex via Web Services'The enforcement officer will drive through a parking facility and the cameras will read licenseplates. lf the plate does not have a valid permit tied to it, Autovu will notify the officer of the hit'The officer may then accept or rejectthe hit.Oncethe officer enforcesthe hit, the Plate lnformation and License Plate and Contextlmages will4)be sent to T2 eÏcketbook.5) The officer will fill in the ticket ¡nformation and issue and print the ticket from eT.icketbook'6) lf there is an internet connection in the Vehicle, the citation will be uploaded immediately to Flexvia Web Services. lf not, it will be loaded along with the images when the officer runs acommunication session at the end of his/her shift.Scofflaw/Hot Listr)Scofflaws and Hot Lists are configured in T2 Flex.License plate and Scofflaw Data is transferred from T2 Flex to Autovu in Batch via a Flex task willcreate a file to be consumed by Autovu.The e nforce me nt officer will d rive through a parking facility and the came ras will read lice nse plates'lf the plate appears on the Scofflaw/ Hot List, AutoVu will notify the officer of the hit' The officermay then accept or rejectthe hit.Oncethe officer enforcesthe hit, the Plate lnformation and License Plate and Contextlmages willbe sent to T2 eTicketbook.The officer will fill in the ticket information and issue and print the ticket from eÏcketbook'lf there is an internet connection in the Vehicle, the citation will be uploaded ¡mmediately to Flexzl3)4)5)3456)7l8)s)Permit and Scofflaw/Hot List Export Process Flow6)
via Web Services. lf not, it will be loaded along with the images when the officer runs acommunication session at the end of his/her shift.File FormatPermit Listlf doing Real-Time, there is no exportfile, lf doing a batch permit list, the exportfile must meetthe followingrequirements:r) A separate record must be created for each permit and license plate combinationz) File Type must be comma delimited3) Standard fields are listed below. Removal of non-requiredfields is allowed, however additionaldevelopment and/or cost may be necessary if other fields are required or the format below cannotbe met.Permit NumberLPR AreaPermit ExpirationDatePermit EffectiveDateLicense PlateNumberLicense PlateStateFIELD NAMEThis must matchthe parking area inAutovu that thispermit iseligible forThis must be thestate CodeFIELDDESCRIPTIONMM/DD/YYYYMM/DD/YYYYFLEX REqUIREDFIELD FORMAT102MAX FIELDWIDTH\170001-OTAL2/3u2077L/7/2017)ARKINGlNEXAMPTEScofflaw/Hot ListThe exportfile must meetthe following requirements:r) A separate record must be created for each Handheld Notification and license plate combinationz) File Type must be comma delimited3) Standard fields are listed below. Removal of non-requiredfields is allowed, however additionaldevelopment and/or cost may be necessary if other fields are required or the format below cannotbe met.
VehicleNotificationDescriptionVehicle MakeCodeLice nse PlateNumberLice nse PlateStateFIELD NAMEThis must be thestate CodeFIELDDESCRIPTIONFLEX REQUIREDFIELD FORMAT102MAX FIETDWIDTHVehicle TowFordPARKINGlINEXAMPLESpecial Notes1) Forthe Scofflaw/Hit List exportand if using a batch Permit List, the exporttasks should be scheduledto runat least 30 minutes apartDeliverablesThe following items will be delivered at completion of the SOW:o lnstallation of One (1) total Mobile AutoVu License Plate recognition systems'¡ lnstallatio n of Security Center/AutoVu software on Hosted Server configured per Custome/s requirements and testedper acce ptance require ments.o Permit and Scofflaw/Hot List interfaces to AutoVu.o TraininB for users and administrators.o T2/Subcontractor's goal in developingcurriculum forthe Customer is to help ensure that PEO staff obtainstheskillsandcompetenciesrequiredtosuccessfullydeploy,operateandmanage aneffectiveLPRprogram.o Training will be designed in consultation with T2 Systems and Customer to ensure necessary knowledge todeliver an effective program.r Training will be designed specifically for the parking solution beingdeployed.o Training will consist of specialized instruction for mobile camera operations as wellas the AutoVu Patroller andSecu rity Cente r software.plan utilizes one (1) Video/LPR Engineer to install and configure the back end software and provide user andadministrative training after the installations. The installation plan anticipates use of one (1) Field lnstallationTechnician to complete installat¡on and testing of mobile and fixed equipment and software.Support ServicesNormal Business HoursNormal business hours are Monday - Friday, 8:00 AM - 8:00 PM Eastern, excluding T2 Approved Holidays. The listof holidays is located in T2 Communities. Support for critical issues is available 24x7x365 via our emergency sup portprocess. See the section on case priority for more information on the emergency support process.Changes in Case PriorityThere may come a time when the employee working your case deems it necessary to change the prioriÇ of yourcase. For example, a support employee may upgrade the priority of your case based on new knowledge of business
impact oradditional degradation of service.A supportemployee may downgrade the priority of yourcase based onactual business impact oradditional information about the case.Supported SolutionsT2 supports only the currentand most recent previous versions of T2 software. T2 supports all hardware that is priorto its announced end-of-support date.Expectations of Customerln an effortto providetimely customer serviceto all customers, we ask that the customer opening the case remainresponsive to communications throughout the life of the case. lf communicat¡on from the customer remains delayedor the customer needs to postpone beyond the resolution targeted time period,the case ownerwill close the case,until timing is better for the customer and a new case can be reopened.ln hardware support scenarios involving customers who do not maintain a pool of hardware replacementspares, orwho do not retain technical staff (qualified and equipped to troubleshoot hardware failures - with or without T2Remote support) ultimate resolution times will be extended. While T2 will support to identifythe appropriate actionsrequired to resolve a hardware issue within the SLA targets, ultimate resolution of Hardware issues will bedependent on availability of Field Service personnel (if needed), replacement parts and/or the turnaround time ofrepair facilities.