HomeMy WebLinkAbout2020-07-28_GAP Application Memo
STAFF MEMORANDUM
TO: TOP Committee
FROM: Addi Jadin, Parks Planner and Development Manager
CC: Mitch Overton – Director of Parks and Recreation
DATE: July 23, 2020
SUBJECT: Galla10 Alliance for Pathways – Frontage Pathway TOP Application
Amount of Funding Requested: $300,000.00 (requested funding of $150,000 toward two trail
segments)
Application Materials Under Review and Correspondence:
November 15 Meeting:
GAP Application
GAP Addendum
GAP Letters of Support
December 10 Meeting:
2019-11-24.Applicant Email – Frontage Pathway site visits
2019-11-27.Overton Email – RE_Frontage Pathway site visits
2019-12-06.GAP Letter
February 20 Meeting:
2019-02-12.GAP Letter
Review Process Overview:
Galla01 Alliance for Pathways (GAP) submitted an application for TOP Committee consideration
to the Parks Department on October 28, 2019. The application was reviewed for completeness
by Parks staff and scheduled for Step One review by the TOP Committee at their meeting on
November 15, 2019 (see Step One notes below). At the TOP Committee meeting, the
applicant’s representative presented the proposal and the project was discussed and evaluated
by the TOP Committee against the Rough Cut Checklist as required in the TOP Program
Procedures and Evaluation Criteria.
The results of the Rough Cut review were as follows:
Member
1
Member
2
Member
3
Member
4
Average
Score
Guiding Docs
Resolution 4386 1 1 1 1
PROST Plan 1 1 1 1
Community Plan 1 1 1 1
Balance
Project balances types
of parks, trails, os in
and around Bozeman 1 1 1 1
Maintenance Feasible 0 1 1 1
Opportunity
Long-term investment 1 1 1 1
Partnership
opportunity 1 1 1 1
Leverage bond funds 1 1 1 0
TOTAL 7 8 8 7 7.5
Having received an average score of at least 5, the committee members decided to move
forward to review Step Two: Presentations, Reviews, Field Trips, Etc. Completing Step Two at
their meeting on December 10, 2019, the committee moved forward with Step Three:
Evaluation Matrices.
The results of the Community Benefit and Prevailing Characteristics for Trails Evaluation
Matrices were the following:
COMMUNITY BENEFIT MATRIX
Member 1 Member 2 Member 3
Community
Benefit Matrix
Variety 4 4 5
Distribution 5 5 5
Enhancement 5 3 5
Balance 4 4 5
Leverage 5 5 4
Connections 4 4 5
TOTAL 27 25 29 81 of possible 90
PERCENTAGE 90 83.33333333 96.66666667 90
one member absent and one member abstained from voting
PREVAILING CHARACTERISTICS: TRAILS
Multiplier
Member 1
rank/score
Member 2
rank/score Member 3 rank/score TOTAL
PROST 5 5/25 5/25 5/25
Important
linkages 5 4/20 4/20 5/25
Complements
the trail
system 4 4/20 5/20 5/20
Experience 3 3/9 4/12 5/15
Neg Impacts 3 4/12 4/12 5/15
82 89 100 271.0
PERCENT of possible 300 points 90.33
EVALUATION MATRICES TOTALS
SUBTOTAL 352.0
PERCENT of possible 390 points 90.26
Current Review:
Having received at least 60% in Step Three, the application is now in the final review step for
the Trails, Open Space and Parks Committee—Step Four: Final Discussion and Consideration of
Qualifying Projects.
The TOP Committee will finally evaluate the initial qualifying application based on
overall merit regardless of a proposal’s numeric score and determine its
recommendation to the City Commission. To that end, a quorum of the TOP Committee
shall be present in order to make a final recommendation to the Commission and a
majority of the full committee membership must vote to support a favorable
recommendation on a proposal to the Commission. The TOP Committee shall forward a
report on all applications that it takes under consideration indicating whether the TOP
Committee supports the proposal for funding or any other recommendation the TOP
Committee determines appropriate. Those proposals that advance for full consideration
before the TOP Committee will cause to be generated a more detailed report to the
Commission explaining the basis upon which decisions were made. If the decision is not
unanimous, a minority report will be included.
Potential Affirmative Motions:
1. I move to recommend approval of up to $xxx for Segment One of the GAP Application.
2. I move to recommend approval of up to $xx for the GAP Application.
3. A. I move to recommend approval of up to $xxx for Segment One of the GAP Application
with funding to remain allocated up to June 30, 2022 and requiring the remaining
amount to be secured by the applicants or other City of Bozeman funding sources prior
to project commencement.
4. B. I move to recommend approval of up to $xx for the GAP Application with funding to
remain allocated up to June 30, 2022 and requiring the remaining amount to be secured
by the applicants or other City of Bozeman funding sources prior to project
commencement.