HomeMy WebLinkAbout07-27-20 City Commission Packet Materials - C3. Amendment 1 to PSA w Brendle Group for Climate Action and Resiliency PlanCommission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Natalie Meyer, Sustainability Program Manager Jon Henderson, Director of Strategic Services SUBJECT: First Amendment to the Professional Services Agreement with Brendle Group for a Climate Action and Resiliency Plan MEETING DATE: July 27, 2020 MEETING TYPE Consent RECOMMENDATION: Authorize the City Manager to sign the First Amendment to the Professional Services Agreement with Brendle Group to develop a Climate Action and
Resiliency Plan.
STRATEGIC PLAN ALIGNMENT: This project represents the second phase required to address item 6.3 (d) Sustainable Environment - Climate Change Adaptation and Mitigation.
BACKGROUND: On June 24, 2019, the City signed a Professional Services Agreement with Brendle Group to develop a Climate Action and Resiliency Plan.
The First Amendment for the above referenced project reflects two primary challenges, including
the COVID-19 pandemic, which has extended our project timeline due to necessary modifications to our plan development strategy. Specifically, the project team was required to cancel an in-person Climate Team workshop, develop an unplanned remote survey, and increase the number of virtual meetings needed with our Climate Team in lieu of a consolidated in-person
format. In addition, the electricity emissions factor provided by NorthWestern Energy was
updated in recent months. This required significant modification to our analysis and projections used to benchmark our greenhouse gas emissions goals. A more detailed description of the revisions to the Scope of Services is included in the attached First Amendment to the Professional Services Agreement. These revisions will help ensure the final product will meet
our original project goals.
UNRESOLVED ISSUES: None FISCAL EFFECTS: The First Amendment increases the overall contract price up to $106,500,
an increase of $21,500 to the original contract price of $85,000. Adequate funds are currently
available within the FY 21 operating budget for the Sustainability Division.
30
ALTERNATIVES: As suggested by the City Commission.
Attachments: First Amendment to the Professional Services Agreement - Brendle Group, Exh A - Scope of Services
Professional Services Agreement - Brendle Group,
Exh A - Scope of Services
Report compiled on: July 16, 2020
31
First Amendment to Professional Services Agreement for the Climate Action and Resiliency Strategy
FY 2019 – FY 2021 Page 1 of 3
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
a Climate Action & Resiliency Plan dated June 24, 2019 (the “Agreement”) is made and entered
into this 27th day of July, 2020, by and between the CITY OF BOZEMAN, MONTANA, a self-
governing municipal corporation organized and existing under its Charter and the laws of the State
of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230,
Bozeman, MT 59771, hereinafter referred to as “City,” and Brendle Group, hereinafter referred to
as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Extension of Term. Section 2 of the Agreement is extended for an additional five (5)
month period. The Agreement shall terminate on December 31, 2020.
2. Scope of Services. The Scope of Services, Section 3 is amended to incorporate the scope
of work attached as Exhibit A, which is made a part of the Agreement by this reference.
3. Payment. Section 4 of the Agreement is amended to increase the amount City agrees to
pay Contractor up to $21,500 as indicated on Exhibit A, for a total not to exceed $106,500.
4. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
32
First Amendment to Professional Services Agreement for the Climate Action and Resiliency Strategy
FY 2019 – FY 2021 Page 2 of 3
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA Brendle Group
By________________________________ By_____________________________
Jeff Mihelich, City Manager Print Name:
Title:
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
33
First Amendment to Professional Services Agreement for the Climate Action and Resiliency Strategy
FY 2019 – FY 2021 Page 3 of 3
Exhibit A.
Scope of Services Cost Estimate
(not to exceed)
Task 1. Project Communications, Engagement Strategy & Plan Integration COMPLETE
Task 2. Visioning & Goal Setting COMPLETE
Task 3. Climate Action & Resiliency Solutions COMPLETE
Task 4. Preferred Solutions COMPLETE
Task 5. Plan Development 50%
5.3 Draft Plan Refinement
• Support revising content
• Add implementation section
• Co-develop executive summary
$5,850
5.4 Draft Plan Design
• Enhanced chart and table graphics in Word $2,160
5.5. Public Review Workshop
• Online event (~2 hrs)
• Supporting materials
• Public survey
$4,500
5.6 Public Draft Refinements $1,800
5.7 City Commission Review
• Meeting attendance (~2 hrs)
• Packet and prep support
$2,610
5.8 Plan Finalization
• Finalization of all files for print and web
• Address City Commission comments
$2,430
Sub-total to complete project $19,350
10% Contingency $2,150
TOTAL $21,500
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52