HomeMy WebLinkAbout07-20-20 City Commission Packet Materials - C6. TO DTN20-002 for Transportation Concept Study
CITY COMMISSION MEMORANDUM
TO: Mayor Mehl and City Commission FROM: Chris Naumann, Downtown URD Director
Downtown Bozeman Partnership SUBJECT: Downtown URD Term Contract Task Order DTN20-002 for transportation concept study. MEETING DATE: July 20, 2020 AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to Sign the URD Term Contract Task Order DTN20-002. TERM CONTRACT BACKGROUND: Following a competitive RFQ process, a team led by Sanderson Stewart, also including A&E Architects, DCI Engineers, Walker Consultants, and CTC Technology and Energy, was awarded a term contract for urban renewal district professional services on October 22, 2018. TASK ORDER BACKGROUND: The scope for this task order shall include a transportation study that will provide analysis and recommendations associated with the transportation-related improvements in the 2019 Downtown Bozeman Improvement Plan (DBIP).
This scope aligns with the FY2021 Downtown URD Work Plan: Downtown Plan Transportation Projects $ 122,300 budgeted
This funding is intended for the study of the transportation concepts in 2019 Downtown Improvement
Plan encompassing a wide variety of potential projects including: 3-lane Main Street configuration with diagonal parking options; bicycle facility improvements on Mendenhall and Babcock; possible new
traffic signals on Mendenhall and Babcock; and pedestrian crosswalk improvements.
The URD board approved Part 1 of a scope of work prepared by Sanderson Stewart which will include concept designs to verify the feasibility of each component. Part 1 has a not-to-exceed cost of $31,710.
Part 2 will include traffic data collection and analysis of the affected intersections and corridors for the
extent of the improvements. The scope of work for Part 2 may need to be reconsidered based on the findings from Part 1 prior to the separate authorization to proceed. Part 2, as currently scoped, has a
not-to-exceed cost of $90,590. FISCAL EFFECTS: Sanderson Stewart will bill for its services on a time and materials basis according to the provided rate sheets with a not-to-exceed amount of $31,710. Funding to support this effort is included in the Downtown Urban Renewal District’s FY 2021 work plan and budget that was approved by the Downtown URD
Board on June 16, 2020 and presented to the City Commission on July 13, 2020. UNRESOLVED ISSUES: None.
ATTACHMENTS: The following documentation is included as a single attachment:
• Downtown URD Task Order DTN20-002
• Sanderson Stewart Term Contract Team Rate Sheets
Prepared by Chris Naumann and uploaded by Mike Maas.
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Downtown Bozeman Urban Renewal District Term Contract
Task Order Number #DTN20-002
PROJECT: Downtown Transportation Study
Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated June 19, 2020 between the City of Bozeman Downtown Urban Renewal District (URD) and Sanderson Stewart (Contractor). The following representatives have been designated for this Task Order: Downtown URD: Chris Naumann, Director Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order shall include a transportation study that will provide analysis and recommendations associated with the transportation-related improvements in the 2019 Downtown Bozeman Improvement Plan (DBIP).
This scope aligns with the FY2021 Downtown URD Work Plan: Downtown Plan Transportation Projects $ 122,300 budgeted
This funding is intended for the study of the transportation concepts in 2019 Downtown Improvement Plan
encompassing a wide variety of potential projects including: 3-lane Main Street configuration with diagonal parking options; bicycle facility improvements on Mendenhall and Babcock; possible new traffic signals on Mendenhall and Babcock; and pedestrian crosswalk improvements.
The URD board approved Part 1 of a scope of work prepared by Sanderson Stewart which will include concept
designs to verify the feasibility of each component. Part 1 has a not-to-exceed cost of $31,710.
Part 2 will include traffic data collection and analysis of the affected intersections and corridors for the extent of
the improvements. The scope of work for Part 2 may need to be reconsidered based on the findings from Part 1 prior to the separate authorization to proceed. Part 2, as currently scoped, has a not-to-exceed cost of $90,590. This task order is limited to Part 1—Concept Design of the Scope of Work. Proceeding to Part 2—Data Collection, Analysis and Reporting will require separate Downtown URD board approval and a separate task order. COMPENSATION: Sanderson Stewart will bill for its services on a time-and-materials basis not to exceed $31,710.00. Sanderson Stewart shall submit invoices to the Downtown URD for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “time-and-materials basis” according to the attached standard rate sheets for Sanderson Stewart and it’s subconsultants. Monthly
invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. The provisions of the Professional Services Agreement shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order:
City of Bozeman Sanderson Stewart Jeff Mihelich, City Manager Danielle Scharf, Principal
Downtown URD
Chris Naumann, Director
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Downtown Urban Renewal District
Scope of Work – Downtown Transportation Study
Task Order No. DTN20-002
6/12/20
Sanderson Stewart is pleased to provide this scope of work for a transportation study that will provide analysis and
recommendations associated with the transportation-related improvements in the 2019 Downtown Bozeman Improvement Plan
(DBIP). This work is to be done as a part of the Downtown Urban Renewal District term contract for architectural and
engineering services.
This project generally consists of background research, data collection, and analysis associated with the following recommended
improvements from the DBIP:
• Main Street – convert to three lanes with back-in angled parking from 7th Avenue to Cypress Street as recommended
on page 92 of the DBIP. As noted on page 92, if wider areas are needed for parking, an asymmetric street section may
also be considered with parallel parking to remain on one side and angled parking on the other. Other variations that
fit within the existing street width may also be considered.
• Mendenhall Street – modify existing sharrow striping to improve visibility from 11th Avenue to Rouse Avenue as
recommended on page 96 of the DBIP.
• Babcock Street – eliminate on-street parking on north side and replace with two-way cycle track from 8th Avenue to
Wallace Avenue as recommended on page 96 of the DBIP.
• Install traffic signals at Babcock/Black and Mendenhall/Black intersections as recommended on pages 66 and 91 of the
DBIP.
• Improve Black Avenue as a Bicycle Corridor as recommended on page 66 of the DBIP.
• Install pedestrian crossing enhancements at Babcock/Wallace, Babcock/Grand, and Mendenhall/Grand intersections
as recommended on pages 62 and 68 of the DBIP.
• Parking is an integral component of the transportation system in Downtown Bozeman and the recommendations in
the DBIP. Parking spaces gained or lost with each of the proposed improvements above will be considered as part of
the evaluation criteria.
The analysis will be conducted in two parts. Part 1 will consist of concept designs in plan view for the full length of the three
corridor projects (bullets 1-3 above). This effort will be completed first to verify feasibility of the recommendations from the
DBIP. Design concepts will be reviewed by the Downtown Bozeman Partnership, City of Bozeman and MDT prior to
proceeding with Part 2 of the project, which will require a separate authorization to proceed. Part 2 will include traffic data
collection and analysis of the affected intersections and corridors for the extent of the improvements. The scope of work for
Part 2 may need to be reconsidered based on the findings from Part 1 prior to the separate authorization to proceed. A detailed
list of assumptions and scope of services for the project are outlined below.
Scope of Work:
Part 1 – Concept Design
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Phase 1 – Project Management and Coordination
This phase of the project will include project initiation and planning tasks, including scoping, contract preparation, and kick-off
meetings with the Downtown Bozeman Partnership, City of Bozeman and MDT. Other project management tasks include the
following:
• Coordination with Client and project team
• Coordination with City of Bozeman and MDT
• Research and review of previous related studies (including the DBIP and the Bozeman Transportation Master Plan) and
available traffic data
• Correspondence, phone calls and meetings throughout the duration of the project
• Weekly project update emails
• Monthly invoicing of project fees/expenses
• Internal (project team) coordination and quality control reviews of analysis and deliverables
Phase 2 – Concept Design
This phase of the project will consist of the development of plan-view design concepts for each of the projects described on
page 1 of this scope of work. The concepts will be based on base maps previously prepared for the 2003 Downtown Bozeman
Streetscape Project and street width dimensions provided by MDT and the City of Bozeman. A topographic survey (if needed)
will be completed under Part 2 of the project.
The concept design exhibits will be drawn to scale to verify feasibility of the DBIP recommendations, but they will be highly
graphic in nature for presentation to project stakeholders. Concept designs will address the anticipated intersection treatments
and transitions at the east and west ends of the projects and will also identify other related projects from the DBIP that overlap
these project corridors, such as the Black Avenue Bike Corridor, recommended signals at Black/Babcock and
Black/Mendenhall, and pedestrian crossing improvements along Babcock and Mendenhall. Each of the design concepts will
present a summary of parking spaces gained or lost for each project area. Design concepts for State Highway System routes
(including National Highway System and Urban Route facilities) will be designed in accordance with MDT design standards. All
non-MDT facilities will be designed in accordance with City of Bozeman design standards.
Phase 3 – Concept Design Summary Memo
Part 1 of this project will culminate with submittal of a memo summarizing the concept design effort and identifying potential
challenges associated with the improvements. This memo will be submitted, along with the design concepts, to the Downtown
Partnership, Bozeman Parking Commission, City of Bozeman and MDT for review. A review meeting will be held at this stage
of the project with representatives from each jurisdiction to discuss the concepts and identify any concerns prior to proceeding
with the remainder of the analysis (Part 2). Comments from the reviewing agencies will be addressed prior to making the design
concept exhibits or concept design summary memo available for public review. If any design concepts are determined to be
infeasible by any of the reviewing agencies, those concepts may be removed from consideration prior to Sanderson Stewart
being authorized to proceed with Part 2 of the project.
Part 2 – Data Collection, Analysis and Reporting
Phase 4 – Data Collection
After a separate notice to proceed has been issued for Part 2 of the project, Sanderson Stewart will begin with traffic volume
data collection using Miovision video data collectors. This effort will consist of PM peak hour turning movement counts at the
following 34 intersections:
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Main Street
• 7th Avenue
• 5th Avenue
• 3rd Avenue
• Grand Avenue
• Willson Avenue
• Tracy Avenue
• Black Avenue
• Bozeman Avenue
• Rouse Avenue
• Church Avenue
• Wallace Avenue
• Broadway Avenue
• Cypress Street
Mendenhall Street
• 11th Avenue
• 7th Avenue
• 5th Avenue
• 3rd Avenue
• Grand Avenue
• Willson Avenue
• Tracy Avenue
• Black Avenue
• Bozeman Avenue
• Rouse Avenue
Babcock Street
• 8th Avenue
• 5th Avenue
• 3rd Avenue
• Grand Avenue
• Willson Avenue
• Tracy Avenue
• Black Avenue
• Bozeman Avenue
• Rouse Avenue
• Church Avenue
• Wallace Avenue
Existing annual average daily traffic (AADT) volume data from MDT will also be reviewed and summarized for this analysis.
Other tasks include:
• Set up, relocation and retrieval of Miovision Scout video data collectors at the locations identified above
• Data processing through Miovision, including bicycle and pedestrian counts and vehicle classification for approximate
PM peak hour period (processing of 2 hours/intersection), as well as up to 16 hours of data at up to six intersections
where traffic signal warrants will be evaluated
• Format count data and develop study area maps to illustrate existing traffic control and existing volumes
Phase 5 – Evaluation of Existing Conditions
The traffic analysis tasks will begin with an evaluation of existing conditions. Sanderson Stewart will prepare corridor models
for Main, Babcock and Mendenhall. The models will initially be created for existing conditions so that a direct comparison of
analysis results can be provided for existing conditions and recommended improvements. The following tasks will be completed
in this phase:
• Set up corridor models in Synchro or Vissim to conduct capacity analysis for existing conditions (traffic volumes, traffic
control and lane configurations)
• Analysis of bike and pedestrian performance measures for existing conditions
• Prepare summary tables for review of analysis results
• Request crash data from MDT for study area
• Review and summarize crash data, calculate metrics and prepare summary figures
• Perform turn lane warrant analysis and traffic signal warrant analysis
Phase 6 – Evaluation of Recommended Improvements
The recommended improvements from the DBIP will be evaluated using the same methodology used for existing conditions.
The recommended improvements will be added to the models and they will be analyzed for existing and future traffic volumes.
The following tasks will be included:
• Set up corridor models to conduct capacity analysis with recommended improvements and existing traffic volumes
• Develop future traffic volume projections for 20-year planning horizons using historic background growth rates
• Use corridor models to conduct capacity analysis for recommended improvements and future traffic volumes
• Analysis of bike and pedestrian performance measures for recommended improvements with existing and future
volumes
• Prepare summary tables for review of analysis results
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• Prepare summary of parking spaces gained or lost for each of the recommended improvements
• Turn lane warrant analysis and traffic signal warrant analysis
• Develop study area maps that show future traffic volume scenarios
Note that it has been assumed that a redistribution of existing traffic volumes will not be included in this analysis. It is our
understanding that the future improvements on each corridor are generally intended to accommodate the same level of traffic
that exists on the roadways today. Future volumes will be projected, but volumes will not be redistributed from one corridor to
the next.
Phase 7 – Limited Topographic Survey and Base Mapping
This phase of the project will utilize base maps previously prepared for the 2003 Downtown Bozeman Streetscape Project on
Main Street from Grand Avenue to Rouse Avenue. A limited topographic survey will be completed to verify curb lines and
back of sidewalk locations within this area and to extend the base map area to the full extent of the recommended corridor
projects listed on page 1 (first 3 bullets). The following tasks will be included in this phase of the project:
• Survey back of curb and back of walk for the full length of the Main, Mendenhall, and Babcock corridor projects
described on page 1 using GPS survey equipment.
• Develop base drawings using the streetscape project drawings supplemented with the new topographic survey
information.
Phase 8 – Update Concept Designs
The design concepts developed under Part 1 of this study will be revisited to assess if any revisions to the original improvement
recommendations may be necessary based on the results of the analysis effort. The concept designs and graphics will be revised
and developed to a higher level for presentation at stakeholder/public meetings. Other improvements may be identified during
the analysis phase and will be added to the design concepts as needed.
Up to one alternative concept design will be considered for each corridor to address any areas where the analysis results do not
support the improvements recommended in the DBIP.
Phase 9 – Engineer’s Opinion of Probable Cost
Opinions of probable construction cost will be developed for each of the design recommendations and alternatives developed.
They will be broken down by individual project/improvement.
Phase 10 – Stakeholder Involvement
It is anticipated that a thorough stakeholder and public involvement process will be needed for this project. Individual tasks
and meetings/presentations include the following:
• Prepare presentation materials
• One (1) open house-style stakeholder/public meeting will be held after the analysis is complete and design concepts
have been updated to show the full extent of recommended improvements.
• One (1) meeting each is anticipated with the following stakeholder groups:
o Transportation Coordinating Committee
o Pedestrian and Traffic Safety Committee
o Bozeman Area Bicycle Advisory Board
o Urban Renewal District Board
o Business Improvement District Board
• Comments received through these meetings and presentations will be summarized and presented for Client and agency
review. Comments will be addressed as needed in the analysis and design concepts prior to preparing the summary
report.
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Phase 11 – Summary Report
The preceding analysis and design concepts will be presented in a final summary report. This report will present the following
project elements:
• Background information and research
• Summary of all analysis completed for existing and future traffic volumes and with recommended improvements
• Summary of recommended improvements
• Recommendations for any amendments to the Bozeman Transportation Master Plan or the DBIP (as required)
• Concept design illustrations for recommended improvements
• Planning-level opinions of probable construction cost for recommended improvements and alternatives
• Summary of public participation process, including comments matrix (appendices)
• Next steps and potential funding opportunities
A draft report will be submitted for review to the Downtown Partnership, City of Bozeman and MDT. A final report will be
prepared after all review comments are received and addressed.
Other Potential Scope Items:
The following items are additional potential scope items that were included as transportation-related recommendations in the
DBIP. They are not currently included in this scope of work but could be added by a contract amendment if needed.
• Parking related modifications
• Transit-related improvements (Streamline circulator with park-and-ride service would utilize Mendenhall and Babcock)
• Alternative Transportation Facilities (EV charging stations, ride share, car share, and micro mobility improvements)
Other Exclusions:
The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of
work:
• Full topographic and boundary survey of the proposed projects
• Analysis of additional major improvements not included in this scope, such as conversion of Babcock or Mendenhall
to two-way operation
• Regional travel demand modeling (using MDT model)
• Design of any roadway or intersection improvements beyond concept-level as described above
• Presentation of findings beyond the review meetings and stakeholder/public meeting listed in this scope
If needed, these items will be added as a separate task order or contract amendment.
Fees and Billing Arrangements:
Phase Fee
Part 1 – Concept Design
1. Project Management and Coordination $10,720
2. Concept Design $16,410
3. Concept Design Summary Memo $4,580
Sub-Total for Part 1 $31,710
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Part 2 – Data Collection, Analysis and Reporting
4. Data Collection $12,820
5. Evaluation of Existing Conditions $6,610
6. Evaluation of Recommended Improvements $14,900
7. Limited Topographic Survey and Base Mapping $16,060
8. Update Concept Designs $11,400
9. Engineer’s Opinion of Probable Cost $8,220
10. Stakeholder Involvement $7,600
11. Summary Report $12,980
Sub-Total for Part 2 $90,590
Total Project $122,300
Sanderson Stewart will bill for its services on a time and materials basis with a not-to-exceed amount of $31,710 for Part 1 and
$90,590 for Part 2 with a total project fee of $122,300. We will not proceed with Part 2 of the project until a separate
authorization to proceed is given by the Client. Sanderson Stewart shall submit invoices to the Client for work accomplished
during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion
method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished
during the invoicing period.
Project Schedule:
The anticipated schedule for this project consists of the Part 1 deliverables within 3 months of notice to proceed. The Part 2
deliverables are anticipated to take 5 additional months to complete after a separate authorization to proceed with Part 2 is given
by the Client. Reasonable time shall be allowed for review and coordination with the various agencies and stakeholders.
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CHARGE OUT RATES EFFECTIVE AUGUST 2019
At Sanderson Stewart, we strive to provide great customer service and value. While we can offer the
traditional method of billing by hourly charge rates, we strongly encourage our current and
prospective clients to consider a lump sum arrangement in determining your overall project
compensation. Fixed-fee projects can result in substantial savings over our posted hourly billing
rates and provide a level of certainty at the outset of your project.
STAFF PERSONNEL SERVICES
Expert Witness/Special Consultant $ 265.00 / hour
Principal $ 185.00 / hour
Senior Engineer I $ 145.00 / hour
Senior Engineer II $ 170.00 / hour
Project Engineer I $ 110.00 / hour
Project Engineer II $ 120.00 / hour
Staff Engineer I $ 95.00 / hour
Staff Engineer II $ 105.00 / hour
Engineer Intern $ 65.00 / hour
Senior Land Planner $ 135.00 / hour
Land Planner $ 130.00 / hour
Right-of-Way Agent $ 135.00 / hour
Landscape Architect $ 115.00 / hour
Senior Landscape Architect I $ 125.00 / hour
Senior Landscape Architect II $ 140.00 / hour
Landscape Designer I $ 80.00 / hour
Landscape Designer II $ 100.00 / hour
Senior Professional Land Surveyor $ 135.00 / hour
Professional Land Surveyor $ 115.00 / hour
Staff Surveyor I $ 85.00 / hour
Staff Surveyor II $ 100.00 / hour
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Sanderson Stewart
Charge Out Rates Effective August 1, 2019
Page 2
Field Survey Technician I $ 75.00 / hour
Field Survey Technician II $ 80.00 / hour
Marketing Director $ 125.00 / hour
Graphic Artist $ 95.00 / hour
Photographer $ 180.00 / hour
Web Developer $ 90.00 / hour
Senior Designer I $ 95.00 / hour
Senior Designer II $ 105.00 / hour
Designer $ 90.00 / hour
CADD Technician $ 80.00 / hour
Senior Construction Engineering Technician $ 115.00 / hour
Construction Engineering Technician $ 85.00 / hour
Construction Inspector $ 80.00 / hour
Project Administrator $ 75.00 / hour
Administrative/Clerical $ 70.00 / hour
SURVEY CREW SERVICES
1-man Crew/2-man Crew $ Per Job
OUTSIDE CONSULTANTS
1) At cost if independently billed direct to client.
2) Cost plus 5% if billed through us.
INDEPENDENT LABORATORIES
1) At cost if independently billed direct to client.
2) Cost plus 5% if billed through us.
ADMINISTRATIVE EXPENSES
Administrative expenses (including copies, prints, phone, 3.5% *
postage, materials, and travel) based on professional services only
* unless modified by contract
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