HomeMy WebLinkAbout20- Amendment 11 to PSA - Morrison-Maierle, Inc. - North 7th Ave. Lighting Design and Construction AdministrationAMENDMENT NO. 11 TO
PROFESSIONAL SERVICES AGREEMENT
FOR
NORTH 7TH LIGHTING DESIGN AND CONSTRUCTION ADMINISTRATION
MMI. No. 0417.063
THIS IS AN AGREEMENT made as of J Va I ,between THE CITY OF
BOZEMAN, a Municipal Corporation, P.O. Box 1230, Bozeman, Montana, 59771-1230 (OWNER) and Morrison-
Maierle, Inc., P.O. Box 1113, Bozeman, Montana, 59771-1113 (ENGINEER).
WHEREAS the parties previously entered into a Professional Services Agreement dated July 11, 2011, herein
referred to as the Original Agreement, for professional engineering services for the North 7" Lighting Design and
Construction Administration project; and
WHEREAS, the scope of the Original Agreement included preliminary design, final design, bidding and
negotiating services, construction services and miscellaneous services; and
WHEREAS, the scope of Amendment No.l to the Original Agreement included additional miscellaneous
services; and
WHEREAS, the scope of Amendment No.2 to the Original Agreement included a pre -design investigation
services phase; and
WHEREAS, the scope ofAinendment No.3 to the Original Agreement included additional preliminary design,
final design, bidding and negotiating services, construction services and miscellaneous services; and
WHEREAS, the scope of Amendment No.4 to the Original Agreement included additional pre -design
investigation services; and
WHEREAS, the scope of Amendment No.5 to the Original Agreement included additional preliminary design,
final design, bidding and negotiating services, construction services and miscellaneous services for the project.; and
WHEREAS, the scope of Amendment No.6 to the Original Agreement to transfer budget from construction
engineering services to preliminary and final design level engineering services. This transferred budget previously allocated
for construction services between West Villard Street and West Main Street to preliminary and final design services between
Durston Road and West Villard Street. This amendment did not change the total contract amount; and
WHEREAS, the scope of Amendment No.7 to the Original Agreement included additional pre -design
investigation services, final design engineering services, construction services and miscellaneous services for the project.;
and
WHEREAS, the scope of Amendment No.8 to the Original Agreement included additional final design
engineering services, construction services and miscellaneous services for the project.; and
WHEREAS, the scope of Amendment No.9 to the Original Agreement included additional final design
engineering services, construction services and miscellaneous services for the project.; and
WHEREAS, the scope of Amendment No. 10 to the Original Agreement included additional final design
engineering services, construction services and miscellaneous services for the project.; and
WHEREAS, the parties desire to amend provisions of the Original Agreement to included additional final
design engineering services, additional construction services and miscellaneous services for the project.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, the
parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT C -I 1 — SCOPE OF SERVICES FOR NORTH 7TH
LIGHTING DESIGN AND CONSTRUCTION ADMINISTRATION and EXHIBIT D-1 I — ENGINEERING FEE
ESTIMATE are hereby incorporated in and made part of this agreement. The Scope of Services and Engineering Fees
are increased per these exhibits.
ARTICLE 1 - ENGINEERING SERVICES
Article 1.1 of the original agreement is modified to include the following:
1.1. The detailed description of the specific project components is described as follows:
Perform final design engineering services for improvements to North 7"' Avenue, along the frontage of parcel HH.
Perform construction administration services for improvements to North 711' Avenue, between West Mendenhall
Street and Durston Road. Includes streetscape work associated with the RUH Building.
Perform miscellaneous engineering services as requested by the Owner.
ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
Article 6.1 of the original agreement is modified as follows:
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services under
sections 4.1 through 4.3 of this agreement pay a total sum in the amount of $455,556.59 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services (sections 4.1
through 4.3) shall not exceed the following ceilings:
$62,280.56 (-14% of design fee) until the Pre -Design Investigation Phase report and exhibits have been submitted to
the OWNER.
$144,184.03 (-31% of design fee) until the Preliminary Plans and Specifications have been submitted to the
OWNER and review authorities.
$249,092.00 (^-55% of design fee) until the Final Plans and Specifications have been submitted to the OWNER and
review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be based
upon Engineer's estimate of the proportion of the total services actually completed at the time of billing, subject to
any limitations on Payments based on completion of tasks or specific retainage requirements pursuant to the payment
provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of this
Agreement are reimbursable. All other design related expenses are included in the Lump Sum Payment for the Basic
2
services (4.1 through 4.3) and are not separately reimbursable. Additional Services specifically identified under the
scope of design services for payment under 6.1 are not separately reimbursable.
6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER.
Article 6.2 of the original agreement is modified as follows:
Construction and project documentation services performed as Basic Engineering Services under sections 4.4 through 4.7
including General Administration of Construction Contract, Resident Project Representation, Project Documentation, and
Constriction Testing shall be compensated in accordance with the following:
6.2.1 The OWNER shall pay for Construction Phase and Project Documentation Services an amount not to
exceed $ 285.395.00 except as provided under 6.2.1.2 and 6.2.4.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct
Labor Cost times a factor of 3.44 for services rendered which shall cover Direct Labor, Direct Labor
Overhead, General & Administrative Overhead and Profit.
6.2.1.2 Notification. At any time during the construction that it becomes apparent that the Construction
Phase and Project Documentation Services rendered under this Agreement will exceed the negotiated
compensation for these services, and prior to performing services in excess of the contract ceiling, the
ENGINEER shall give OWNER written notice thereof. Promptly thereafter OWNER and ENGINEER
shall review the scope and progress of the project work. ENGINEER shall obtain written authorization
from OWNER, prior to any additional costs being incurred under paragraph 6.2.1.3. If it is determined that
due to a change in project scope under paragraph 5.2.1, the ENGINEER is entitled to additional
compensation, OWNER and ENGINEER may negotiate terns as provided under 6.2.1.1. The amount and
terns of any additional compensation under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in writing
pursuant to 9.16.
6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost of
the original scope Construction Phase and Project Documentation Services exceeds the negotiated
compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the
estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost
times a factor of 2.74 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any
allowance for profit.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved
Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to
an amount not to exceed $ 8,360.00 which includes $ 0.00 for consultants employed by the Engineer and $
8.360.00 for all other reimbursable expenses. expenses are identified in Exhib _"
6.2.3. Failed Test Expenses. The ENGINEER shall maintain and provide to the OWNER, a record of the costs
associated with failing quality control tests performed for the OWNER during the course of the construction of the
project and recommend an amount the OWNER deduct from the contractor(s) payments.
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in
writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.44, or an amount
otherwise negotiated at the time such services are requested and approved by the OWNER.
6.3 DIRECT LABOR COST PAYMENT FOR MISCELLANEOUS SERVICES AND EXPENSES OF
ENGINEER.
Article 6.3 of the original agreement is modified as follows:
3
Task 701, 702 and 703 shall be compensated in accordance with the following:
6.3.1 The OWNER shall pay for Miscellaneous Services an amount not to exceed $113.879.80 except as
provided under 6.3.1.2 and 6.3.3.
6.3.1.1 Costs Compensation. Compensation for these services shall be based on the ENGINEER's Direct
Labor Cost times a factor of 3.44 for services rendered which shall cover Direct Labor, Direct Labor
Overhead, General & Administrative Overhead and Profit.
6.3.1.2 Notification. At any time during the project that it becomes apparent that the Miscellaneous
Services rendered under this Agreement will exceed the negotiated compensation for these services, and
prior to perfonning services in excess of the contract ceiling, the ENGINEER shall give OWNER written
notice thereof. Promptly thereafter OWNER and ENGINEER shall review the scope and progress of the
project work. ENGINEER shall obtain written authorization from OWNER, prior to any additional costs
being incurred under paragraph 6.3.1.3. If it is determined that due to a change in project scope under
paragraph 5.2.1, the ENGINEER is entitled to additional compensation, OWNER and ENGINEER may
negotiate terms as provided under 6.3.1.1. The amount and terms of any additional compensation under
6.3.1.1 or 6.3.1.3 shall be negotiated and agreed in writing pursuant to 9.16.
6.3.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when the total cost of
the original scope Construction Phase and Project Documentation Services exceeds the negotiated
compensation for these services, the OWNER shall pay only for the direct costs incurred in excess of the
estimated compensation. These costs consist of an amount equal to the ENGINEER'S Direct Labor Cost
times a factor of 2.74 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall not include any
allowance for profit.
6.3.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services and Approved
Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to
an amount not to exceed $ 9.144.80 which includes $ 0.00 for consultants employed by the Engineer and $
9.144.80 for all other reimbursable expenses. The es fi.,"..,.a ` enso are ident re'"" E—Aibit "
6.3.3 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved in
writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.44, or an amount
otherwise negotiated at the time such services are requested and approved by the OWNER.
4
7.3 DIRECT LABOR COSTS
Article 7.3 of the original agreement is modified as follows:
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all ENGINEEWs personnel engaged
directly on the Project, including, but not limited to, engineers, architects, surveyors, designers, drafters, specification writers,
estimators, other technical and business personnel; but does not include indirect payroll related costs or fringe benefits. For the
purposes of this Agreement the principals and employees of the ENGINEER maximum billable Direct Labor Costs are:
Principal $70.00/hour
Supervising Engineer III $65.00/hour
Supervising Engineer II $58.00/hour
Senior Engineer II
$50.00/hour
Senior Engineer I
$47.00/hour
Design Engineer II
$43.00/hour
Design Engineer I
$39.00/hour
Engineer Intern II
$34.00/hour
Engineer Intern I
$30.00/hour
Environmental Scientist II
$35.00/hour
CAD Designer
$38.00/hour
CAD Tech II
$27.00/hour
CAD Tech I
$22.00/hour
Administrative Coordinator $22.00/hour
Land Surveyor IV
$42.00/hour
Land Surveyor II
$35.00/hour
Survey Technician III
$27.00/hour
Technical Intern
$20.00/hour
*Non professional classified
employees subject to time and one-half over time rates.
Except as specifically amended herein, the Original Agreement shall remain in full force and effect
and the parties shall be bound by all terms and conditions therein.
5
In witness whereof, the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN, MONTANA
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DATE: (0 - l '%'-�o
ATTEST: qE��i'03 r'
BY:
(City Clerk)
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vim
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MORRISON-MAIERLE, INC.
BY:
(Vice -President)
DATE:
N:\0417\063\Contracts-Client\Contract Amend #11\PSA Amendment #1 Ldoc
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engineers • surveyors - planners • scientists
Exhibit C-11 - Scope of Services for N. 7111 Lighting Design and Construction
Administration
Mendenhall Street to Durston Road CA, RUH Building CA, Parcel HH Final Design and
Miscellaneous Engineering Services as requested by the City of Bozeman.
May, 2020
Final Design Phase
Includes finalizing construction plans for regulatory review and bidding. Specifically for this
amendment it includes the following.
#
Description
Budget
Parcel HH (formerly NIJ21J)
1
Complete final design documents for parcel HH (civil, electrical, landscape) to match
$15,832
streetscape sections to the north and south. Negotiate change order with the contractor for
inclusion of this work under the current construction contract. Coordinate long lead time
material ordering with contractor. Provide construction administration / management for the
installation.
The following sections describe each task as well as identifying the deliverable for each task.
Task 201
Final Plan Set Preparation
Task Description — A review set of construction plans based on comments and changes requested
from the governing reviews and comments, as noted above.
Task deliverable — Plan set for review.
Task 202
Final Specifications
Task Description — A review set of construction specifications. Specifications and contract
documents will be a mix of City of Bozeman standards and MDT standards, as noted above.
Process change order for this additional construction work.
Task deliverable — Specifications and bidding documents for review.
sI Morrison
� Maierle
engineers • surveyors • planners • scientists
Task 203
Final Review/Permitting Coordination /Meetings
Task Description — Final coordination for review and permitting items associated with the
project, as noted above.
Task deliverable — As necessary.
Task 204
Quality Assurance / Quality Control
Task Description — This task includes effort associated with project quality control and quality
assurance review, and adds a level of QA/QC not originally scoped for the project based on
requirements of MDT.
Task deliverable — N/A
Construction Administration Phases
Includes administration of the construction contract. Specifically, for this amendment it includes
the following.
#
Description
Budget
Mendenhall to Durston
1
Construction administration / management of the construction contract including bidding,
$154,526
addendums and award that are currently in progress or previously completed. Upcoming work
to include notice to proceed, shop submittal review, RFI responses, surveying, inspection,
testing, pay requests and closeout documentation. Includes landscape construction
management for landscape specific construction items like the pavers, soil cells, trees,
irrigation and the Parcel S landscape improvements.
#
Description
Budget
RUH Building
1
Partial construction administration / management of the public improvements associated with
$5,750
the RUH Building Streetscape project. Includes coordination with architect, shop submittal
review, RFI responses, surveying, inspection, testing, and preparation of final record drawings
that will be submitted to the City, likely through the architect as part of the overall project
closeout documentation.
2
N� Morrison
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engineers • surveyors - planners • scientists
Bidding or Negotiating Phase
The bidding or negotiating phase will proceed following written authorization to proceed from
the owner.
The following sections describe each task as well as identifying the deliverable for each task.
Task 301
Prepare Advertisement, Bid Document Reproduction, Bidders List, Process Deposits
Task Description — Prepare project advertisement and complete all coordination required to
distribute construction documents to bidders.
Task deliverable — Bidders List.
Task 302
Conduct Pre -Bid Conference and Respond to Contractor Requests
Task Description — Conduct pre-bid conference and respond to all Contractor BFI's prior to
bidding.
Task deliverable — N/A
Task 303
Prepare and Issue Addendums
Task Description — This task provides allowance for issuance of three (3) addendum to the plans
and specifications.
Task deliverable — Addendums, as necessary.
Task 304
Attend Bid Opening, Prepare/Evaluate Bid Tab, Award Recommendation
Task Description — Attend bid opening and subsequently process bid tab and make award
recommendation.
Task deliverable — Bid tab and award recommendation.
3
Morrison
Maierle
engineers • surveyors - planners - scientists
Task 305
Award Contract and Contract Documents
Task Description — Facilitate contract award and execute contract documents.
Task deliverable — Two (2) signed originals of all contract documents to City of Bozeman and
one (1) signed original of all contract documents to Contractor.
Construction Phase
The construction phase includes the general administration of the construction contract.
The following sections describe each task as well as identifying the deliverable for each task.
Task 401
Conduct Pre -Construction Conference and Notice to Proceed
Task Description — Coordinate pre -construction conference and prepare Notice to Proceed.
Task deliverable — Notice to Proceed.
Task 402
Shop Drawing/Traffic Control/Permit Review and Approval
Task Description — Review and approval of applicable Contractor submittals.
Task deliverable — Approved Contractor submittals.
Task 403
Construction Layout/Control
Task Description — Provide construction staking services and control points as requested by
Contractor and per project specifications.
Task deliverable — N/A
0
Morrison
Maierle
engineers • surveyors � planners - scientists
Task 404
Resident Project Representative (3/4 Time, 6.0 Months)
Task Description — Complete duties and responsibilities of the Resident Project Representative
(RPR). Estimate effort is based on a six-month (6.0) month construction window with an RPR
on-site approximately 75% of the time.
Task deliverable — N/A
Task 405
Construction Management - Coordination, Schedule Progress, Pay Requests
Task Description — Provide construction management services, schedule review and updates,
and preparation/review of Contractor pay requests.
Task deliverable — Weekly progress reports and pay requests.
Task 406
Final and Two Year Warranty Inspection
Task Description — Coordinate final and two-year warranty walk through. Prepare punch list
items and notify City of Bozeman when items are complete.
Task deliverable — Punch lists and completion notifications.
Project Documentation
Project documentation includes preparation of a construction notebook documenting the
construction events that occurred throughout the project.
The following sections describe each task as well as identifying the deliverable for each task.
Task 501
Progress Reports (Monthly)
Task Description — Preparation and assembly of monthly progress reports based on weekly
progress reports throughout the project.
Task deliverable — Monthly progress reports.
E
NI Morrison
� Maierle
engineers • surveyors • planners , scientists
Task 502
Record Drawings and Project Notebook
Task Description — Preparation and assembly of record drawings and project construction
notebook.
Task deliverable — Project construction notebook and Mylar record drawings.
Construction Testing
Construction testing shall include material testing and verification of contract compliance.
The following sections describe each task as well as identifying the deliverable for each task.
Task 601
Concrete Strength, Air, Temp, Slump (Flatwork)
Task Description — Completion of concrete testing of pole bases and flatwork per City of
Bozeman standards
Task deliverable — Testing reports.
Task 602
Subgrade and Base Densities
Task Description — Testing of subgrade and base material densities for impervious surface
improvements. Task includes four (4) soil proctors to determine maximum densities for on-site
backfill material.
Task deliverable — Testing reports.
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N1 Morrison
� Maierle
engineers • surveyors • planners • scientists
Miscellaneous Services
Miscellaneous services as described below.
The following sections describe each task as well as identifying the deliverable for each task.
Task 701
Miscellaneous Services — Additional Requested
Task Description — Task 701 provides for additional effort as directed by Owner. Specifically,
for this amendment it includes the following.
#
Description
Budget
Miscellaneous Requested Services
1
Provides for additional effort as directed by the owner for Midtown. Effort to date includes
$14,000
preparation of the traffic control plan required by MDT, updates to encroachment permits per
MDT, coordination and driveway removal for parcel Il, coordination and easement/exhibit
updates for parcel HH, as well as future requested effort as necessary to assist the board in its
vision for Midtown.
Task deliverable — As requested.
Street Tree / Stormwater Analysis, Design and Construction
Professional services as described below.
The following sections describe each task as well as identifying the deliverable for each task.
Task 801
Pre -Design Analysis and Report
Task Description — Includes effort to prepare a pre -design report detailing pre-existing
conditions, recommended trees and appropriate spacing, case studies of similar projects,
storniwater treatment possibilities, cost considerations and anticipate maintenance.
Task deliverable —Not included in PSA Amendment #11.
Task 802
Preliminary / Final Design
Task Description — Will include both preliminary and final design of the tree types, locations,
planting bed details including species, water main survey for irrigation, water tapping design,
meter design, irrigation performance specification, paver design and installation details.
N� Morrison
� Maierle
engineers • surveyors • planners • scientists
Task deliverable — Not included in PSA Amendment #11.
Task 803
Construction Services - Landscaping
Task Description — Construction oversight of boulevard planting installation and landscape
amenities to ensure compliance with design intent. Includes Parcel S landscape oversight as
well.
Task deliverable — N/A
Exhibit D-11 - Engineering Fee Estimate N0 Morrison
City of Bozeman, MT - North 7th Lighting Design and Construction Administration Maierle
Mendenhall St. to Durston Road CA + RUH Building CA + Parcel HH Final Design + Misc. Services>
Prepared For: David Fine, City of Bozeman Economic Development
Engineering Services
Quantity or Duration
1730
Laborstaff
,.
Soil Proctor (up to 4
Task or Division
200 - Final Design Phase
Assigned
Hours
Rate
Labor
$35.00
Design Engineer I
24.00
$134.00
$3,216.00
201. Final Plan Set Preparation
Senior Engineer I
8.00
$162.00
$1,296.00
202. Final Specifications / Bidding Bees (Change Order
Design Engineer I
16.00
$134.00
$2,144.00
Docs)
Senior Engineer 1
4.00
162.00
$648.00
203. Final Review/Permitting Coordination
Senior Engineer I3.00
162.00
486.00
204. uali Assurance uall Control
Su ervisin En ineer III
1.00
224.00
224.00
Subtotal Design Phase
56.00
$8,014.00
300 - Bidding or Negotiating Phase
301. Prepare Advertisement, Bid Document
Administrative Coordinator
20.00
$76.00
1520.00
Bidders List Process Deposits
Senior Engineer I
6.00
$162.00
$972.00
-Reproduction,
302. Conduct Pre -Bid Conference and Respond to
Design Engineer I
4.00
$134.00
$536.00
Contractor Requests
Senior Engineer I
2.00
$162.00
$324.00
Design Engineer I
12.00
$134.00
$1,608.00
303. Prepare and Issue Addendum
Senior Engineer I
8.00
$162.00
$1,296.00
304. Attend Bid Opening, Prepare/Evaluate Bid Tab,
Design Engineer I
2.00
$134.00
$268.00
Award Recommendation
Senior Engineer I
4.00
$162.00
$648.00
Senior Engineer I
5.00
162.00
810.00
305. Award Contract and Contract Documents
Su ervisin En ineer III
2.00
t224.00
$448.00
SubtotalBidding o .. .
r•
$8,430.00
400 - Construction Phase
401. Conduct Pre -Construction Conference and Notice
Design Engineer I
12.00
$134.00
$1,608.00
to Proceed
Senior Engineer I
6.00
$162.00
$972.00
402. Shop Drawing/Traffic Control/Permit Review and
Design Engineer I
48.00
$134.00
6 432.00
Senior Engineer I
20.00
$162.00
$3,240.00
-Approval
403. Construction Layout/Control
Land Surveyor II
96.00
$120.00
$11,520.00
404. Resident Project Representative (-1/2 Time, 6.0
Technical Intem
424.00
$69.00
$29,256.00
Months)
Engineer Intern II
210.00
$117.00
24 570.00
405. Construction Management - Coordination,
Design Engineer I
20.00
$134.00
$2,680.00
Schedule Progress, Pay Requests
Senior Engineer I
24.00
$162.00
$3,888.00
Desi n Engineer I
8.00
134.00
$1,072.00
406. Final and Two Year Warranty Inspection
Senior En ineer I
8.00
$162.00
1 296.00
SubtotalConstruction
rr
$86,534.00
500 - Project Documentation
Design Engineer I
12.00
134.00
$1,608.00
501. Progress Reports
Senior Engineer I
24.00
$162.00
$3,888.00
Engineer Intern II
30.00
117.00
$3,510.00
502. Record Drawings and Project Notebook
Senior En ineer I
1 24.00
$162.00
$3,888.00
SubtotalDocumentation
90.00
$12,894.00
600 - Construction Testing
Technical Intern
64.00
69.00
$4,416.00
601. Concrete Strength, Air, Temp, Slump (Flatwork)
Engineer Intern II
32.00
$117.00
$3,744.00
Technical Intern
72.00
69.00
$4,968.00
602. Subgrade and Base Densities
En ineer Intern II
36.00
1117.00
$4.212.00
Subtotal.
r• r0
$17,340.00
700 - Miscellaneous Services
701. Miscellaneous Services - Additional I nested
Not to Exceed
Rate Schedule
0.00
14 000.00
Subtotal.
0.00
$14,000.00
800 - Street Tree / Stormwater Analysis, Design and Landscape Arch.
801. Pre -Desi n Anal sis and Report
0.00
0.00
0.00
802. Preli.ina Final Design
DHM Desi n
I Sub. Consult.
$2,400.00
$2,400.00
803. Construction Services I
DHM Desinn
I Sub. Consult. I
25 415.00
25 415.00
Subtotal - Street Tree / Stormwater Analysis, Design
0.00
$27,815.00
Direct •
mi
Quantity or Duration
1730
Charge Rate
$0.68
Total Expense
1176.40
Soil Proctor (up to 4
4
$400.00
$1,600.00
Nuclear Density Meter (days)
35
$35.00
$1,225.00
Concrete Strength Testing 22 sets
24
$200.00
$4,800.00
Record Drawings sets
1.00
$450.00
450.00
-Mylar
Miscellaneous Expense 1.0%
$175,027.00
1.0%
$1,750.27
Survey Equipment (day)
Subtotal.
17
Direct Expensesr:
$240.00
$4,080.00
Project Total - Engineering Services $190,108.67
Rounded to an even
N:\0417\063\Contracts-client\Contract Amend #11\Exhibit D-11 - Eng Fee_Men to Durston.As 5/8/2020
HHM HISIGH
LANDSCAPE ARCHITECTURE I LAND PLANNING I ECOLOGICAL PLANNING I URBAN DESIGN
February 20, 2020
Morrison-Maierle
Kevin D. Jacobsen, PE LEEP AP
2880 Technology Blvd.
Bozeman, Montana 59718
Re: North 7th Ave. Streetscape Improvements- Construction Administration Services
Dear Kevin,
We have enjoyed working with you on the North 7th Avenue project and are excited to start the construction
phase of the project this summer. We look forward to continuing our collaboration with Morrison-Maierle
and DHM Design prides ourselves in working in collaborative efforts alongside our consultants sharing our
depth of experience and energy to realize our client's goals.
The following scope is based on our discussion with you in February for the Construction Administration
phase of the streetscape project.
Project Understanding:
We understand that this phase of the project will include site meetings, submittal reviews, addressing RFI's,
and determining and reviewing punch list items. It is our understanding from the bid documents that our
effort in the construction administration process will be related to the permeable pavers, Strata -cells,
irrigation, and vegetation. DHM has prepared the scope based on the current construction schedule of 210
days.
Scope of Work•
The following scope is based is based on our understanding of the project scope, process and desired
deliverables.
Task 1: Construction Administration Services
Based on a construction schedule of 210 days, submittals related to the landscape architecture scope, and
typical weekly construction team meetings, DHM will provide the following construction administration
services with approximate hours associated to each task. (See CA Scope spreadsheet attached for detailed
information).
1. Pre -Construction meeting with selected contractor- assumes a 3 -hour meeting
2. Submittal review and revisions
3. Addressing and responding to RFI's
4. Attend weekly construction meetings- assumes 24 on-site meetings at 2 hours each, 6 -month duration
5. Payment application review
6. Preliminary Punch -Walk with punch list
7. Final Punch -Walk with punch list
8. Assist with project closeout
DENVER CARBONDALE DURANGO BOZEMAN WWW.DHMDESIGN.COM
27 East Main Street, Suite D Bozeman, MT 59715 P: 406.219.2012
HHM DESIGN
9. Coordination of as -built drawings with Contractor (contractor to supply)
Professional Fees:
Task 1: Construction Administration Services $25,415
Project Total: $25,415
Standard Hourly Rates for DHM Design:
Principal
$195
Ecologist / Arborist
$160
Associate Principal
$125
Senior Associate
$120
Associate
$115
Senior Designer
$110
Designer / Graphic Artist
$85
Natural Resources Technician
$90
Clerical/Word Processing
$65
Schedule and Staff:
DHM is available to begin this project immediately to meet your schedule.
DHM Design Staff:
Robin Spear—Associate Principal -in -Charge
Eric Meadows —Senior Associate, Project Manager
Henry Herman — Designer
Time and Materials:
The billing for the work outlined above will be done on an hourly basis, not to exceed fees as identified above.
The top -set number as provided is sufficient for the tasks as we know them at this time. An itemized statement
shall be sent monthly, and payment is due within 45 days of receipt. In addition to the fee amounts, the
following will be billed as reimbursable expenses at our direct costs: Xerox copies, computer plotting, long
distance calls, deliveries, mileage and postage.
Additional Services:
Should additional services such as additional site plan/perspective renderings, or additional meetings beyond
what is noted above etc. become necessary this work will be done on an hourly basis at our standard hourly
rates. DHM will notify you prior to completing any additional services for approval. If this work becomes
significant, we may, at your request, submit a proposal at that time which will identify the extent of any
additional work prior to commencement of the work.
Reimbursable Expenses:
Reimbursable expenses are not included in the fees provided above. Meeting time above and beyond what is
listed above will be billed at our standard hourly rates as an additional service.
FHM DESIGN
Information to be provided by others:
For DHM to begin work, the following is to be provided by others:
100% signed and stamped drawing set, including addendums and revisions, in PDF and hard copy format
Assumptions:
The following is a list of assumptions:
. Weekly construction meetings will be on-site.
Exclusions:
The following is a list of exclusions from this scope:
ASI and design revisions.
Additional meetings / submittals beyond what is noted above.
Ecological studies to determine nesting seasons.
Thank you again for the opportunity to continue working with Morrison-Maierle, if you have any questions
about the scope or the fees please feel free to call me.
Respectfully,
DHM Design
Robin Spear
Associate Principal — DHM DESIGN
Landscape Architecture I Land Planning I Ecological Planning I Urban Design
Direct: 406.219.2012 ext. 401 1 Cell: 415.272.0914
If you find the general scope and costs presented acceptable, please sign and return as our authorization to
proceed.
Approved by:
Signature:
Name: Date:
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CONSTRUCTION ADMIN SERVICES
Bozeman School District #7 - Bozeman, MT
Work Plan and Professional Fees
DESCRIPTION OF SERVICES
Prepared By: DHM Design
Date: 4/20/2020
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TASK 1: CONSTRUCTION ADMIN SERVICES ■
Construction Services - Billed on a Time/Expense Basis - Estimated Hours Only
- Kickoff Meeting with Selected Contractor
- Submittal Review
- Address incoming RFI's
- Attend Weekly Site Meetings - 24 meetings Total (6 month duration)
- Payment Application Review
- Preliminary Punch -Walk with Punch List
- Final Punch -Walk with Punch -List
- Assist with Project Closeout
- Coordinate As -Built Drawings with Contractor (Contractor to supply)
Meetings:
- As Requested
PROPOSAL NOTES & OMISSIONS
Subtotals (TASK 1): $ 2,375.00 $ 21,480.00 $ 1,360.00
Estimated Expenses (travel, mileage, printing, etc.): $ 200.00
Estimated Total: $ 25,415.00
Notes:
1. Time & Materials: All billing for work outlined above is billed at an hourly, not to exceed basis. Any time not used will not be billed to the project.
2. Reimbursable Expenses: Reimbursable expenses are in addition to the design fees and include reproduction costs
postage, and shall be billed at their actual cost in addition to the hourly rate. Our travel expenses will also be billed
at our direct expense.
3. Additional Services: Should additional services become necessary; this work will be done on an as -needed hourly basis at
our standard hourly rates. If this work becomes significant, we may, at your request, submit a proposal at that time which will
identify the extent of any additional work prior to commencement of the work.
4. DHM Design Staff is available to begin work immediately as a commitment to expediting the process
5. Construction Admin Services will be billed on a time & expense basis, as needed
3.00
3.00
2.00
40.00
2.00
40.00
2.00
48.00
2.00
8.00
2.00
12.00 8.00
2.00
12.00 8.00
2.00
8.00
2.00
8.00
Subtotals (TASK 1): $ 2,375.00 $ 21,480.00 $ 1,360.00
Estimated Expenses (travel, mileage, printing, etc.): $ 200.00
Estimated Total: $ 25,415.00
Notes:
1. Time & Materials: All billing for work outlined above is billed at an hourly, not to exceed basis. Any time not used will not be billed to the project.
2. Reimbursable Expenses: Reimbursable expenses are in addition to the design fees and include reproduction costs
postage, and shall be billed at their actual cost in addition to the hourly rate. Our travel expenses will also be billed
at our direct expense.
3. Additional Services: Should additional services become necessary; this work will be done on an as -needed hourly basis at
our standard hourly rates. If this work becomes significant, we may, at your request, submit a proposal at that time which will
identify the extent of any additional work prior to commencement of the work.
4. DHM Design Staff is available to begin work immediately as a commitment to expediting the process
5. Construction Admin Services will be billed on a time & expense basis, as needed
Kevin D. Jacobsen
From: Eric Meadows <emeadows@dhmdesign.com>
Sent: Friday, May 8, 2020 1:21 PM
To: Kevin D. Jacobsen
Cc: Robin Spear
Subject: north 7th ave added project area - fees
***This message originated from an External Source.' Please use proper judgment and caution when opening
attachments, clicking links, or responding to this email.
Hi Kevin,
Thanks for the update on the North 7`h Ave project — added project area in front of old pawn shop — this morning.
The addition will certainly help strengthen the connectivity of the corridor and added street trees is always a good thing.
I have given some thought to fees for completing this work.
Please see below, and let me know if you have any questions.
DHM Design - $1,600.00
Hydrosystems KDI (irrigation consultant) -$800.00
Total = $2,400.00
The above assumes M&M will provide updated CAD base plans of this change / project addition.
DHM will then update our landscape CAD base and necessary planting, paver, and soil cell sheets. DHM will provide
material quantities + take -offs for added area, as well as general project coordination with civil and irrigation teams.
Thanks.
-Eric
Eric Meadows
Senior Associate I PLA
DENVER I CARBONDALE I DURANGO I BOZEMAN
0:406.219.2012 1 C:949.315.0624
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