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HomeMy WebLinkAbout07-13-20 City Commission Packet Materials - A1. DT BID FY20 Annual Report and FY21 WP and Budget CITY COMMISSION MEMORANDUM TO: Mayor Mehl and City Commission FROM: Emily Cope, District Manager Downtown Bozeman Partnership SUBJECT: Downtown Business Improvement District Fiscal Year 2020 Annual Report and Fiscal Year 2021 Budget and Work Plan MEETING DATE: July 13, 2020 AGENDA ITEM TYPE: Action RECOMMENDATION: Approve the Downtown Business Improvement District Fiscal Year 2021 Work Plan and Budget as submitted. BACKGROUND: The Downtown Bozeman Partnership administers the Downtown Business Improvement District (BID) on behalf of the City of Bozeman. The Downtown BID Board, as appointed by the City Commission, directs the programs, projects and initiatives of the Downtown BID. MCA 7-12-1131 guides the programs, projects and initiatives of the Downtown BID. The Downtown BID Board took formal action to approve the FY2021 work plan and budget at their monthly public board meeting on June 17, 2020. The Downtown BID presents an annual report and proposes a work plan and budget for approval by the City Commission during public hearings on the proposed City budget on an annual basis as required by statute. FISCAL EFFECTS: The Downtown BID is funded by the special assessments collected from property owners within the district. The BID assessment for FY2021 will be $175,000 as approved by the board at the June 17, 2020 board meeting. The BID will also receive approximately $40,000 in additional revenue from sponsorships and contracts. Total FY21 revenues are budgeted as approximately $215,100. The FY21 budget expenses are estimated to be $210,850. The BID has approximately $95,000 in capital and operation reserves. 110 UNRESOLVED ISSUES: FY2021 will be the first year of the new 10-year district. The creation process for the new BID district is currently underway with the Intent to Create on City Commission agenda on July 6th and the Resolution to Create on City Commission agenda for August 11th. The new district will be created and in effect no later than October 1, 2020. ATTACHMENTS: The following documentation is included as a single attachment: • FY20 Downtown BID Annual Report • FY21 Downtown BID Work Plan • FY21 Downtown BID Budget 111 The BID Misson: Keeping Downtown Beautiful and Vibrant The downtown Bozeman Business Improvement District (BID) is an organization of downtown property owners who through thoughtful, pro-active collaboration and partnership with local government, business owners, residents and citizens strive to create a shared vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short-term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultur- al, social and environmental assets and the BID will work together to keep our downtown a safe, beautiful and vibrant place. Downtown Business Improvement District FY2020 BID ANNUAL REPORT Eric Bowman-Chair Owenhouse Ace Hardware Eric Sutherland-VC 360 Commercial Jolee Barry Suelto Boutique Mike Basile Berkshire Hathaway Ileana Indreland Delaney & Company Erik Nelson Think Tank Design Group Susan Neubauer Fresco Cafe BID Board Below are some interesting “statistics” demonstrating the quantity of work accomplished by the BID in FY2020. BID by the Numbers: They All Add Up to Success 3000 Number of hours worked by BID maintenance staff 2850 Number of trash and recycling receptacles emptied 475 Number of graffiti tags removed 265 Number of flower baskets purchased and installed 115 Number of consecutive days flowers watered 108 Number of holiday decorations installed 940 Number of street lamp banners installed BID Graffiti Removal Program: Winning the Battle Against Vandalism The rising level of graffiti vandalism in our downtown is an eyesore that threatens the well-being of downtown and is an affront to our entire community. Graffiti contributes to lost revenue associated with reduced retail sales and declines in property value. In addition, graffiti generates the perception of blight and a sense that a place is in a state of decline and may even be unsafe. A survey conducted in 2008 documented over 300 separate tags in the downtown district. That same year, the BID Board com- mitted funds to launch the Graffiti Removal Program to tackle this growing problem. Case studies have repeatedly proven that the number one deterrent to graffiti is prompt removal of new tags. Therefore, the BID maintenance program strives to remove all new tags within 48 hours. In FY2020, BID maintenance staff removed 475 graffiti tags bringing the total number removed over the life of the program to 3,515 Below is a series of “before-and-after” photos showing the BID Graffiti Removal Program in action. 112 Over the years the BID maintenance program has grown to include two full -time employees and two part-time employees. The maintenance staff work 7 days a week during the summer and 4 days a week in winter doing a variety of projects to keep downtown clean, appealing and inviting. On a daily and weekly basis, maintenance staff: empty the trash receptacles; pick up garbage from storefronts, doorways and sidewalks; water the flow- er baskets; clean up Soroptomist Park; remove stickers and posters; re- move graffiti tags; snow removal from crosswalks. Year round the BID maintenance staff maintain the light pole banners, assist with DBA events, and install holiday decorations. The BID maintenance team utilizes the ever-present Mule ATV and pick-up truck to perform many of their day-to-day tasks. BID Maintenance Program: Keeping Downtown Bozeman Attractive Downtown Business Improvement District BID Flower Basket Program: A Downtown Summer Tradition Perhaps the most beloved BID initiative is the Flower Basket Program that adorns the street lamps downtown with over 260 baskets of color every summer. Not only does the BID purchase the planted baskets of Super Petunias, but the maintenance staff waters them seven days a week for over 115 consecutive days to ensure they remain vibrant throughout the summer. To make this program a reality, the BID orders the baskets to be planted in Feb- ruary. The flowers are cultivated until early June when they can be hung down- town after the last hard frost. Then the work begins for the staff to water them each and every day. The BID utilizes a pick-up truck complete with a 535 gallon water tank, pump and hose to complete the watering. The BID flower baskets are invaluable to making downtown beautiful and unique during the summer. BID Holiday Decoration Program: Celebrating the Winter Season The BID installs the holiday decorations that make downtown fes- tive from Thanksgiving through New Years. Year after year, the BID relies the commitment of the many community partners that make “lighting up the town” possible. For over 30 years, the BID has installed the intersection decora- tions known as the “Christmas Spiders.” The BID relies on the following groups to make all the holiday decoration an annual tradi- tion: Bozeman Fire Department, City Forestry Division, Streets and Sign Departments, Bozeman Arborcare, Montana Crane Service. The other holiday decorations that adorn downtown include 80 lit strands of garland that the BID maintenance staff wrap around each historic street lamp up and down Main Street. A total of 16 large wreaths and bows are hung from the traffic light standards. The BID also lights the large trees in Soroptomist Park. In 2019 all of the holiday lights were converted to LEDs. Prepared by: Emily Cope—District Manager 222 East Main Street Suite 302 Bozeman MT 59715 406-586-4008 www.downtownbozeman.org emily@downtownbozeman.org 113 Downtown Business Improvement District FY2021 BID Work Plan and Budget BID Mission Statement The BID is an organization of downtown property owners who through thoughtful, pro-active collaboration and partnership with local government, business owners, residents and citizens strive to create a shared vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short- term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultural, social and environmental assets and the BID will work together to keep our downtown a safe, beautiful and vibrant place. BID Assessment Programs The following programs are funded by the special assessments collected from property owners within the Business Improvement District. The BID assessment for FY2021 will be $175,000 as approved by the board at the June 17, 2020 board meeting The BID will also receive approximately $40,000 in additional revenue from sponsorships and maintenance contracts. Downtown Bozeman Partnership ($56,000) The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the administration of the Downtown Partnership office located at 222 East Main Street. The Partnership also manages a portion of payroll expenses associated with the DBP District Manager. Downtown Bozeman Association ($25,000) The BID contributes to the DBA to support its events, staff and marketing efforts to promote downtown. The DBA hosts events downtown that include Art Walks, Christmas Stroll, Music on Main, Crazy Days, Cruisin’ on Main Car Show, Ladies Night, Bridal Walk and more. New Program ($20,000) The BID will be piloting a new program this year that could be alley snow removal, sidewalk pressure washing or another service the district considers to be necessary. Summer Flowers ($24,000) The BID purchases, installs and maintains (which includes watering 7 days a week) 265 hanging baskets of Super- Petunias. These flower baskets are hung throughout downtown from June through September on the historic lamp posts. This program grows each year as additional historic street lamps are installed downtown. 114 Holiday Lighting ($4,500) The BID installs the following holiday lighting downtown: 1) lighted garland on each historic lamp post along Main Street; 2) lights on the large conifer trees in Soroptomist Park; 3) garland wreaths at the Rouse, Church, Wallace, and Grand intersections; and 4) the infamous holiday “spider” decoration above the downtown intersections. Maintenance Program ($54,550) The BID hires two full-time maintenance employees in addition to two part-time maintenance employees for the summer months. Primary tasks performed by the BID maintenance staff includes garbage collection, flower watering, tree watering, Soroptomist Park upkeep, installation of the light pole banners, maintenance of pedestrian benches, graffiti removal, and limited snow removal. The BID maintenance staff removed over 2850 bags of garbage and recycling during the past year. Graffiti Removal Program ($5,625) The BID comprehensive graffiti removal program is in its third year of operation. Since 2009, this program has removed 3500 graffiti tags. The BID maintenance staff removes tags from public property and works with property owners to clean private buildings of graffiti. The BID will continue to actively remove new tags as quickly as possible considering immediate removal has proven to be the most effective deterrent. 115 Downtown Banners ($3,000) The BID purchases, installs and maintains the downtown light pole banners. Seasonally the BID installs banners for MSU, Bozeman Farmers Market, Bridger Bowl, Big Sky Resort, Sweet Pea, Yellowstone Forever, Bridgercare and Greater Yellowstone Coalition. Tree Replacement ($2,000) The BID replaces trees that have died in the downtown district. In coordination with the City Forestry Division, dead trees are removed and then replaced by a local nursery. Smaller newly planted trees are susceptible due to physical damage and insufficient water. The BID replaces between two and six trees a year. Downtown Marketing ($2,500) The BID contributes to the general marketing of downtown Bozeman. These funds are made available to the Downtown Partnership which places advertisements in ten to twelve local, regional and state-wide publications. Vehicle Maintenance ($6,850) The BID owns and maintains a maintenance truck and ATV. Maintenance Supplies ($5,625) The BID purchases a wide variety of maintenance supplies for various programs. The FY2021 Downtown BID Assessment Budget and corresponding Work Plan was approved by the BID Board on June 17, 2020. Please refer to the FY2020 BID Annual Report attached below for more program details. 116 Downtown Business Improvement District FY2021 Assessment Budget Income BID Assessment 175,000$ BID Assessment--residual - Contract Income 17,000$ Interest Income 100$ Mobile Vending Fees 2,000$ Flower Sponsorships 8,000$ Board Savings for flowers Christmas Light Sponsorships 4,000$ Streetlamp Banners 9,000$ Total Income 215,100$ Expenses Management Fee Partnership Administration 35,000$ District Manager 21,000$ Total Expenses 56,000$ Payroll Expenses Maintenance Staff 37,500$ Taxes 3,300$ Work Comp 2,250$ Maintenance Staff--Garage 10,000$ Taxes 750$ Work Comp 750$ Total Payroll Expenses 54,550$ Programs Pilot Sidewalk Cleaning and Alley Snow Removal 20,000$ Downtown Bozeman Association (DBA) Support 25,000$ Christmas Lights 2,000$ Christmas Light Spider Repair 1,500$ Christmas Lights Storage 1,000$ New Banners 3,000$ Flower Expenses 24,000$ Flower Water 200$ Tree Purchases 2,000$ Marketing 2,500$ Maintenance Supplies 3,000$ Garbage Bags 2,625$ Graffiti Supplies 1,125$ Graffiti Contracted Removal 4,500$ Mule Service & Fuel 1,500$ Truck Service & Fuel 2,100$ Vehicle Insurance 3,250$ Program Contingency 1,000$ Total Program Expenses 100,300$ Total BID Expenses 210,850$ NET ASSESSMENT INCOME 4,250$ 117