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Home My WebLink About07-13-20 City Commission Packet Materials - C6. CO2 w Martel Construction for Anderson Pavilion Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Jon Henderson, Strategic Services Director SUBJECT: Change Order #2 for the Repair of the Anderson Pavilion at Bogert Park MEETING DATE: July 13, 2020 MEETING TYPE Consent RECOMMENDATION: Approve Change Order #2 for the Repair of the Anderson Pavilion at Bogert Park. BACKGROUND: On July 15th, 2019 the City Commission directed staff to proceed with repair of the Anderson Pavilion at Bogert Park (formerly known as the Bogert Pavilion) following a partial roof collapse that occurred on March 17th, 2019. Martel Construction was selected through a competitive RFQ / RFP process and awarded a Construction Contract for General Contractor / Construction Manager services on November 4th, 2019. Minor changes to concrete work related to the relocation of the electrical service panel are necessary. Change Order #2 reduces the need for saw cutting and replacement concrete related to relocating the electrical service to the west side of the fire service wall. There are no changes to the project schedule. UNRESOLVED ISSUES: None. FISCAL EFFECTS: This adjustment will result in a reduction of ($659) in the overall cost of the project. ALTERNATIVES: As suggested by the City Commission. Report Compiled on: 07/01/20 Attachments: Change Order #2 61 Page 1 of 2 P:\Facilities\Bogert_Pavilion\Partial_Collapse_20190317\GCCM\Construction\Change_Order\Change_Order_#2\COB Change Order Form - Bogert CO#2.doc CHANGE ORDER No. 2 DATE OF ISSUANCE 7/2/20 EFFECTIVE DATE 7/2/20 OWNER City of Bozeman CONTRACTOR Martel Construction Contract: Bogert Pavilion - GMP Amendment 2 Project: Bogert Pavilion Renovation OWNER's Contract No. 181901 ENGINEER Morrison Maierle ENGINEER's Contract No. April 1st, 2019 You are directed to make the following changes in the Contract Documents: Description: Changes to the removal of the post and concrete that was shown for the electrical service per RFI #001 (attached) Reason for Change Order: Update to connections per RFI #001, the additional cost for the connections is being requested the contingency be used to cover the additional items. Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 696,714 Original Contract Times: Substantial Completion: 9/9/20 Ready for final payment: 9/9/20 (days or dates) Net Increase (Decrease) from previous Change Orders No. 1 to 2 : $ (659.00) Net change from previous Change Orders No. 1 to No. 2 : N/A Substantial Completion: Ready for final payment: (days) Contract Price prior to this Change Order: $ 696,714 Contract Times prior to this Change Order: Substantial Completion: 9/9/20 Ready for final payment: 9/9/20 (days or dates) Net increase (decrease) of this Change Order: $ (659.00) Net increase (decrease) this Change Order: Substantial Completion: 0 Ready for final payment: 0 (days) Contract Price with all approved Change Orders: $ 696,055 Contract Times with all approved Change Orders: Substantial Completion: 9/14/20 Ready for final payment:9/14/20 (days or dates) Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. CONTRACTOR (Authorized Signature) Date 6/24/20 RECOMMENDED BY: APPROVED BY: 62 Page 2 of 2 P:\Facilities\Bogert_Pavilion\Partial_Collapse_20190317\GCCM\Construction\Change_Order\Change_Order_#2\COB Change Order Form - Bogert CO#2.doc 7/2/20 (ENGINEER - Signature) Date OWNER (Authorized Signature) Date CHANGE ORDER INSTRUCTIONS A. GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. 63 06.23.20 City of Bozeman Bozeman, Montana 59715 ATTN: Jon Henderson Martel COR # 02 PROJECT:Bogert Pavilion Repairs SUBJECT:Reinforcing and Shoring REFERENCE:Rocky Mountain Electric - RFI#1 Dear Jon: We propose to provide all labor, materials, and equipment required to perform the above mentioned work. Our lump sum quotation is based on our interpretation of the instructions and scope of work identified by the Proposal Request(s). If we have misinterpreted this information in any way (omissions, etc.) please advise us prior to processing this quotation into a formal Change Order. Other wise, our interpretation shall stand as correct. We have not been directed to proceed with the work. At this time, we are hereby requesting 0 calendar days for a time extension Please note this proposal is valid until 7/3/20. Approval beyond that date may result in additional costs or delays. Our proposal is based on receipt of a signed Change Order within (25) calendar days. We are requesting an Adjustment to the Project lump sum for the amount of:(659.00)$ If you have any questions, please call me at (406) 600-4057 Sincerely, MARTEL CONSTRUCTION, INC. John Kalmon Enclosure(s) CC.File 64 Martel ConstructionSpreadsheet ReportPage 1Bogert Pavilion Renovation - CO#2 Move Electrical Panel6/23/2020 2:17 PMGroupPhaseDescriptionTakeoff QuantityLabor AmountMaterial AmountSub AmountEquip AmountOther AmountTotal Amount01-0000GENERAL REQUIREMENTS101-0150Project Management2Project Manager2.00hr100--1003 Project Management100100 GENERAL REQUIREMENTS10010002-0000EXISTING CONDITIONS402-2250Site Demolition5Sawcut Concrete Slabs & Sidewalks(16.00)lf(240)-(240)6Remove Concrete Slabs & Sidewalks100.00sf524217--7417 Site Demolition524217(240)501 EXISTING CONDITIONS524217(240)50103-0000CONCRETE803-1560Dowels9Drill & Epoxy Rebar Dowels - Slab Patch(10.00)ea(68)(20)---(88)10 Dowels(68)(20)(88)03-1730Prepare Slab-on-Grade11Prepare Slab on Grade - Slab Patch(42.00)sf(18)--0-(18)12 Prepare Slab-on-Grade(18)(18)03-2050Rebar Accessories13Supply Rebar Supports - Slab Patch(42.00)sf-(2)---(2)14 Rebar Accessories(2)(2)03-2100Concrete Reinforcing15Rebar - #4 @ 12" OC - Slab Patch(0.08)ton(87)(104)---(191)16 Concrete Reinforcing(87)(104)(191)03-3050Place Concrete Slabs17Place SOG 4" Thick - Slab Patch(1.14)cy(48)(160)-(207)18 Place Concrete Slabs(48)(160)(207)03-5060Broom Finish Slabs19Broom Finish Slabs - Slab Patch(42.00)sf--(168)--(168)20 Broom Finish Slabs(168)(168)03-5290Curing Compound21Curing Compound - Slab Patch(42.00)sf(4)(2)---(6)22 Curing Compound(4)(2)(6) CONCRETE(225)(288)(168)(680)26-0000ELECTRICAL2326-0500Electrical24Move Electrical Panel1.00ls--(580)--(580)25 Electrical(580)(580) ELECTRICAL(580)(580)65 Martel ConstructionSpreadsheet ReportPage 2Bogert Pavilion Renovation - CO#2 Move Electrical Panel6/23/2020 2:17 PMEstimate TotalsDescriptionAmountTotalsRateLabor399Material(70)Subcontract(988)EquipmentOther(659)(659)General Liability InsuranceGross Receipts TaxBuilders RiskBondConstruction FeeConstruction Contingency(659)Total(659)66 Page 1 of 1 101 Village Center Lane • Bozeman, MT 59718 • 406-581-9903 Change Order Proposal #1 Job Name: Bogert Park Change Order Number: CO-001 Date: 5/28/20 We are pleased to present the following change order for removing the post and the concrete that was shown for the service since the service is moving to the West side of the fire service wall. Total DEDUCTIVE Change Order Price: ($580.00) Change Order EXCLUDES the following items: · Saw cutting/removing concrete · Replacing concrete Thank you for the opportunity to present this proposal. Tim Conatser Phone: 406-581-9903 Ext. 104 Fax: 406-388-8155 Email: Tim@RMEMT.com Acceptance of Proposal-The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined below. Accepted by: _______________________________________ Authorized Signature: ________________________________Date of Acceptance: ___________ 67