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HomeMy WebLinkAboutCOVIDFINALDevelopmentRevie (1) Page 1 of 5 4-8-20 Development Review Application Processing during COVID-19 (subject to change as needed) New Applications 1. The Planning Division can receive all application types at this time with some modifications. See the revised notice declaration, instructions and standard process for all applications. a. The following restrictions may delay or prevent certain applications from progressing in the review process or from gaining approval. i. Projects that require certain advisory board review that include Planning Board and/or Zoning Commission public hearings or other advisory boards such as the Community Affordable Housing Advisory Board or the Recreation and Parks Advisory Board. ii. Projects that require City Commission public hearing and/or approval. b. Projects that fall into these categories may be submitted with a signed acknowledgment form recognizing potential delays and limitations in the City’s ability to continue the review and/or review the project for approval. c. The following applications are affected by these restrictions and may be submitted via Bozeman Cloud link at this time: i. Annexation (ANNX) ii. Conditional Use Permit (CUP) iii. Growth Policy Amendment (GPA) iv. PUD Preliminary Plan (PUD) v. Subdivision Preliminary Plat (PP) vi. Subdivision Variance (SVAR) vii. UDC Text Amendment (ZTA) viii. Zoning Variance (ZVAR) ix. Zone Map Amendment (ZMA) d. These application types may be submitted at the owners’ discretion with an acknowledgment form. e. The City will review the project until the application is required to be reviewed by an advisory board that is not currently meeting. Staff will arrange advisory board meetings via WebEx or other technology as needed to timely review projects. If staff is unable to schedule an advisory board meeting for timely review of a project, staff must notify the City Attorney’s Office and Applicant of the delay. f. The Planning Division Administrative Design Review staff will be completing all design reviews in place of the Design Review Board per BMC 2.05.3010 until such time that the Design Review Board meets again. 2. The Planning Division will receive the following applications at this time with no known limits to processing: a. The following applications are being accepted at this time via Bozeman Cloud link for : i. Master Site Plan (MSP) ii. Site Plan (SP) iii. Subdivision Final Plat (FP) iv. Special Use Permit (SUP Page 2 of 5 4-22--20 v. Commercial Certificate of Appropriateness (CCOA) vi. Comprehensive Sign Plans (CSP) vii. Condominium Review (CR) viii. Extension to Approved Plan (EXT) ix. Improvement Agreement (IA) x. Modification to an Approved Plan (MOD) Only MOD applications that do not require DRC or public notice. xi. Neighborhood Certificate of Appropriateness (NCOA) xii. Reasonable Accommodation (RA) xiii. Security Reduction/Release (SRR) xiv. Special Temporary Use Permit (STUP) xv. Zoning Verification (ZVER) xvi. Subdivision Exemption (SE) xvii. PUD Concept Plan (PUDC) xviii. Subdivision Pre-Application [No RPAB review available] (PA) xix. PUD Final Plan (PUDF) xx. Concept Review (CONR) xxi. Informal (INF) xxii. Revisions and Corrections to Applications Under Review (RC) b. If any of these applications require Advisory Board review, they may be delayed. Existing Submitted Applications Under Review 1. The City will proceed through the review process for all application status types up to and until a COVID-19 emergency related constraint is reached. The City’s D esign Review Committee (DRC) and staff will continue the review of project applications, including revisions, until such time a constraint is reached. 2. Recently submitted applications that have not been processed. a. The City will provide a schedule letter with new timing and COVID-19 language to be provided by the Director. b. The applicant and owner must sign a COVID-19 acknowledgement form and submit it back to the City. c. The planner can review the project and provide initial comments and/or prepare the application for approval. d. The planner must coordinate the review with all divisions that are triggered by application type or project type. For example, DRC, Engineering, Parks, Forestry, Water/Sewer, Fire, Building, etc. e. Applicants must use form RC for resubmittal if there is additional information or application revisions or corrections required. RC forms and revised materials will be accepted via Bozeman Cloud link provided by the planning division to the application representative. f. Following initial review by the DRC, if the project requires Planning Board, Zoning Commission, Community Affordable Housing Advisory Board, the Recreation and Parks Advisory Board, and/or City Commission review, staff will arrange advisory board meetings via WebEx or other technology as needed for timely review projects. If staff is unable to schedule an advisory board meeting for timely review of a project, staff must notify the City Attorney’s Office and Applicant of the delay. . Page 3 of 5 4-22--20 g. Planner cleans up digital file and logs time into Naviline prior to project status set to RV pending revision until such time that a board hearing or meeting can be held. h. For projects not requiring noticing, Planning Board, Zoning Commission, Community Affordable Housing Advisory Board, Recreation and Parks Advisory Board, and/or City Commission review the application continues the review process, including revisions, until the project is ready for approval. i. A staff report or approval letter is to be drafted by the planner for Director or designee digital signature. Approval review email must be sent to the Director or designee during the final review and approval of the project. j. The planner sends digitally signed approval letter to the applicant’s team: Owner, applicant, representative. k. Planner cleans up digital file and logs time into Naviline prior to project final. 3. Inadequate applications and applications that have not been noticed. a. This is for applications where a first or second round of DRC comments have already been issued. b. Applicants must use form RC for resubmittal. RC forms and revised materials will be accepted via Bozeman Cloud link provided by Planning Division to application representative. c. If the project requires Planning Board, Zoning Commission, or City Commission review, the applicant will receive a schedule letter and Acknowledgement of Application Processing Delays form for project review and approval. d. The planner cleans up digital file and logs time into Naviline prior to project status set to RV pending revision. e. If application type is not restricted by the COVID-19 emergency RC forms will be accepted via Bozeman Cloud link provided by Planning Division to application representative. f. The assigned planner will continue review of the application until final decision. g. Review continues according to our regular process through adequacy and noticing. h. Final plan sets may not be collected/stamped until the City/Planning Division reopens to the public. i. A staff report is to be drafted by the planner for Director or designee digital signature. Approval review email must be sent to the Director or designee during the final review and approval of the project. j. Final approval letter and a copy of the digitally signed staff report can be emailed to the applicant’s team: Owner, applicant, representative. k. Planner cleans up digital file and logs time into Naviline prior to project final. 4. Adequate and notice completed applications. a. The assigned planner will continue review of the application until final decision. b. RC forms will be accepted via Bozeman Cloud link provided by Planning Division to application representative. c. Final plan sets may not be collected/stamped until the City/Planning Division reopens to the public. Page 4 of 5 4-22--20 d. A staff report is to be drafted by the planner for Dir ector or designee digital signature. Approval review email must be sent to the Director or designee during the final review and approval of the project. e. Final approval letter and a copy of the digitally signed staff report can be e mailed to the applicant’s team: Owner, applicant, representative. f. Planner cleans up digital file and logs time into Naviline prior to project final. Bozeman Cloud Project Intake Process 1. Applicant emails planningtech@bozeman.net with signed A1 form and a list of all persons and emails who will be uploading files. 2. Community Development Technicians assign a project number, create a project in Naviline, and create a folder in the Bozeman Cloud with limited function to upload only on the shared link and with a 7 day expiration date. 3. The Community Development Technician emails applicant and identified others the link to the shared folder and includes a project application number. The technician will send an acknowledgement of processing delays form if it is an applicable project type that may be subject to delays. The Bozeman Cloud Upload Link is live for 7 calendar days. All staff communication on the application submittal is to the identified applicant. 4. The applicant uploads files in the required standard formats and organization as outlined in the Plans and Specifications (PLS) form. After completing the application upload, the applicant sends an email to Planningtech@bozeman.net informing the City that all upload is complete. 5. The Community Development Technician checks the uploaded files for acceptability, verifies the submittal of the acknowledgment of processing delays form, verifies the project type, and calculates the fee. a. Weekly project cutoff is Wednesday at 4 PM i. Projects requiring *Completeness Review received prior to cutoff will be reviewed for acceptability Thursday through Tuesday AM ii. *Small Projects received prior to cutoff and deemed complete will be assigned to a Planner each Friday iii. If the application requires corrections, it will be subject to the cutoff and acceptability review cycle again. *See the Planning webpage for list of Small Projects and Projects Requiring Completeness Review 6. If the application is acceptable, the Community Development Technician will send the applicant an email with the required application fee that is due, the application number, and will coordinate payment via credit card over the phone or check via mail. 7. If the application needs revisions, the Community Development Technician sends corrections to applicant via email. The applicant must make the required corrections to the application and inform staff when the corrections are ready for review. The Community Development Technician will create a revisions folder under the initial individual project intake folder and emails link to applicant, the link is live for 7 calendar days. 8. Applicant emails Planningtech@bozeman.net to inform the City when they have completed uploading revisions. 9. The procedures for revisions and corrections via an RC form follows the same procedures except for the payment process. Page 5 of 5 4-22--20 10. No paper plans or documents are submitted at initial application. If original documents or full size p lans are required in the review process they may be submitted via the document transfer procedures outlined in a separate document.