HomeMy WebLinkAbout06-22-20 City Commission Packet Materials - C4. Notice of Award for new Hyalite View Subdivision Sewer Improvements
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kellen Gamradt, Engineer II
Shawn Kohtz, City Engineer
SUBJECT: Authorize the City Manager to sign the Notice of Award and
contract documents for the New Hyalite View Subdivision
Sanitary Sewer Service Connection Improvements, for the purpose
of improving sanitary sewer infrastructure in New Hyalite View
Subdivision.
MEETING DATE: June 22nd, 2020
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award and
contract documents for the New Hyalite View Subdivision Sanitary Sewer Service Connection
Improvements to Western Municipal Construction in the amount of $860,877.00
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced
project. New Hyalite View Subdivision was constructed with clay tile sewer mains and services
in 1959 and 1960. After annexing this subdivision into the City in the 1980’s the sewer pipes
had problems with root intrusion obstructing sewer flows through the mains and services. In
2001, the City lined all of the sewer mains in this subdivision with cure in place liner to address
these issues; however, root intrusion continued to be a problem at service connections to the
main. This has been a burden on our water and sewer department. This project will construct
service line replacements and new connections to prevent root intrusion. The project generally
includes replacement of sanitary sewer service connections to our city sewer main.
The contract is to be completed within 100 calendar days of the issuance of the notice to proceed.
Bids for the above-referenced project were opened on June 11, 2020 with 3 bids being submitted.
The low bid was submitted by Western Municipal Construction in the amount of $860,877.00 for
the base bid schedule 1, schedule 2, and schedule 3 work. The Bid Tabulation for the project is
attached. This bid is below the engineer’s estimate and commensurate with the work involved.
Executed contract documents will be available online and retained in the City Clerk’s office.
65
UNRESOLVED ISSUES: None
ALTERNATIVES: Disapprove
FISCAL EFFECTS: This project will be paid for with approved funding from the FY19
& FY20 annual wastewater pipe replacement program fund.
Attachments: Notice of Award, Official Bid Tab
66
NOTICE OF AWARD
Dated: __________________________
TO: Western Municipal Construction, Inc.
ADDRESS: 5855 Elysian Road, Billings, MT 59101-6320
PROJECT: New Hyalite View Subdivision Sanitary Sewer Service Connection Improvements
CONTRACT FOR: Schedule 1, schedule 2, and schedule 3
You are notified that your Bid dated June 11, 2020, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for New Hyalite View Subdivision Sanitary
Sewer Service Connection Improvements.
The Contract Price of your Contract is: Eight Hundred Sixty Thousand Eight Hundred Seventy Seven
Dollars ($860,877.00).
Three copies of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date of this
Notice of Award, that is, by July 7th, 2020 .
1. You must deliver to the OWNER 3 fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the
Instruction to Bidders (page 7), General Conditions (paragraph 5.01) and Supplementary Conditions
(paragraph SC-5.02).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in
the General Conditions (paragraph 5.03) and Supplementary Conditions (paragraph SC-5.04).
Failure to comply with these conditions within the time specified will entitle OWNER to consider
your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one fully
signed counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
67
68