HomeMy WebLinkAboutPB memo Draft Plan 06-09-2020
TO: BOZEMAN PLANNING BOARD
FROM: CHRIS SAUNDERS, COMMUNITY DEVELOPMENT MANAGER
TOM ROGERS, SENIOR PLANNER
RE: COMMUNITY PLAN UPDATE – METRICS DISCUSSION
DATE: JUNE 9, 2020
The purpose of this Planning Board work session is to evaluate and further refine proposed
metrics for the Bozeman Community Plan. There is general awareness we have limited ability
to develop baseline date at this time used to create numerical goals. As a possible solution it is
expected an implantation plan will be developed that elaborates Department responsibility
and based on the individual metric the frequency the data will be compiled and reviewed.
Jon Henderson, Director of Strategic Services, will join the discussion. Strategic Services
includes our GIS division who will be essential in measuring and tracking many of the metrics.
They have also been working on a metrics program for the City overall as part of Strategic
Plan implementation as discussed below.
Due to the amount of work needed to not only establish baseline information but also the
desired targets, the Board previously decided a simple statement of increase, decrease,
maintain would provide the public the overall intent of each metric. Full details were then to
be developed after the public review and comment and eventual City Commission acceptance
of the growth policy. The current growth policy text reflects this approach.
Excerpts from the March 26, 2019 Planning Board memo:
The Bozeman Strategic Plan list seven vision statements. Vision seven is “High Performance
Organization.” Subsection 7.4, performance metrics, is to utilize key performance and cost
measures to monitor, track and improve the planning and delivery of City programs and
services, and promote greater accountability, effectiveness and efficiency. Learn from those
outside city government and measure specific tasks for performance.
a) Develop Data Analysis Tools - Develop more sophisticated analytical tools to access,
monitor, measure, and analyze data to inform decision making.
b) Set Performance Measures - Set performance measures that align with the Strategic
Plan.
c) Analyze and Collect Data from Performance Measures - Analyze and collect data
from performance measures to ensure implementation of the Strategic Plan, and
redesign measures as needed.
d) Strategic Municipal Service Delivery Expectations - Strategically manage
community and employee expectations about the City’s capacity to deliver services.
Discussion of metrics for the Community Plan will be considered in context with this larger
initiative. The Strategic Services Department is leading implementation of Strategic Plan 7.4.
Some items may address both the Community Plan and another area of municipal operations.
In such cases, the performance metric will be crafted to address both issues. Effective
indicators are:
Relevant to the Plan’s vision and goals to track meaningful desired outcomes;
Clear and understandable and do not rely on overly complex definitions or
calculations;
Defensible and grounded in quality data that can be regularly reported and can be
consistently and accurately tracked over time;
Useful in making decisions that affect the community, reflecting topics the community
directly or indirectly addresses through local plans, policies or implementation
programs;
Interdisciplinary in that the same indicator can be used in conjunction with other City
(and outside entity) plans and programs;
Comparable to other regional, municipal, state or national benchmarks
Supported by the community, staff and elected officials
Tracking and managing a vast array of data may not improve the outcome of the plan.
Carefully crafted and selected indicators under each theme is suggested. However, no one
metric will capture the intent of the Community Plan. Additional qualitative measures may be
needed in addition to any quantitative measures employed.
A performance measurement system that requires excessive effort to implement will not
continue over time as other priorities push it aside. In order to support long term success in
implementation, Staff suggests that not more than two metrics be chosen for each theme in
the Community Plan.
The current plan is dated March 17, 2020. The draft PLAN can be downloaded on our web site.
Attachments:
1. Extracted Chapter 4 | Implementation
2. Board comments related to metrics