HomeMy WebLinkAboutOrder ED-13 - Modification of Bid Process Superseding ED-07 9x
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CITY OF BOZEMAN, MONTANA
ORDER ED—13
FOR COVID-19 PANDEMIC
Declared this 29th day of May, 2020
WHEREAS, on March 13, 2020, the President of the United States issued a
Proclamation on Declaring a National Emergency Concerning the Novel Coronavirus
Disease(COVID-19) Outbreak; and
WHEREAS, on March 12, 2020, the Governor of the State of Montana issued
Executive Order No. 2-2020 Declaring a State of Emergency to Exist Within the State of
Montana Related to the Communicable Disease Covid-19 Novel Coronavirus; and
WHEREAS, the Health Officer and Board of Health for the Gallatin City-County
Health Department are implementing precautionary and protective measures for the
citizens of the City of Bozeman; and
WHEREAS, on March 16, 2020 the City Manager issued an Emergency Declaration
establishing certain authority and powers which such Declaration is incorporated herein;
and
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WHEREAS, on March 24, 2020, the Bozeman City Manager issued Order ED-07
regarding protocols for instructions to bidders of City public works projects and
proceedings for bid openings; and
WHEREAS, on May 19,2020 the Governor of the State of Montana issued a Directive
implementing Executive Orders 2-2020 and 3-2020 and establishing conditions for Phase
Two of the State Reopening Plan
NOW,THEREFORE,as City Manager of the City of Bozeman,Montana,and as chief
executive officer of the City, and pursuant to the authority vested in me by the City of
Bozeman Charter and the laws of the State of Montana, I hereby issue this Order in
fulfillment of the Emergency Declaration dated March 16, 2020.
CITY OF BOZEMAN,MONTANA
ORDER IMPLEMENTING MARCH 16,2020 DECLARATION OF EMERGENCY
FOR COVID-19 NOVEL CORONAVIRUS
Page 1 of 3
As such, I order the following:
1. This Order supersedes and replaces Order ED-07.
2. The City of Bozeman's Pandemic Recovery and Reopening Plan — May 2020 is
incorporated herein.
3. In addition, the Governor's Directives, including phasing and the steps for each
phase and the GCCHD EHR 2020-04 are incorporated herein.
4. In accordance with the City's published instructions to bidders, effective
immediately sealed bids must be submitted in hard copy as instructed in the
Contract's Instructions to Bidders, so that the bid is received by the City Clerk or
the office of the Department or Division requesting bids no later than the date and
time specified in the invitation to bid. Bids must be submitted by mail, overnight
delivery,or in person to the City Clerk or to the office of the Department or Division
requesting bids. The delivery method will also be clarified for informational
purposes on the City's Bids/RFPs/RFQs website (available at
https://www.bozeman.net/government/city-clerk/bids-rfps-rfgs).
5. As of 8:OOAM, Monday, June 1, 2020, all proceedings for bid openings must
provide for a publicly accessible internet streamed video meeting using an online
videoconferencing platform or must provide for a space sufficient to allow at least
one representative from each bidder to physically attend the bid opening while
maintaining social distancing provisions and in groups of less than 50 attendees. It
is during this video or in-person meeting where the bids must be opened and read
aloud. Instructions for attending the meeting will be provided in the original bid
documents or through the issuance of an addendum in accordance with the
Instructions to Bidders. The instructions will also be added for informational
purposes on the City's Bids/RFPs/RFQs website (available at
https://www.bozeman.net/govemment/city-clerk/bids-dps-Lfgs).
6. The City Manager, the City Public Works Director, or the City Engineer may, in
their discretion, delay the scheduled opening of bids and proposals for existing
advertised invitations. Such delays will be communicated as an amendment to the
invitation to bid announcement on the City's Bids/RFPs/RFQs website and by bid
addendum to all people and organizations on the plan holder's list.
7. Contract documents must be made available upon request to interested parties, but
bids must be submitted in accordance with paragraph 4 above.
8. All other bidding requirements not in conflict with this Order remain valid.
CITY OF BOZEMAN,MONTANA
ORDER IMPLEMENTING MARCH 16,2020 DECLARATION OF EMERGENCY
FOR COVID-19 NOVEL CORONAVIRUS
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9. This Order will be in place until cancelled or superseded by subsequent Order of
the City Manager.
10. All City departments must take all steps necessary to implement this Order.
JcAbyilklich,Bozeman City Manager
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Mike Maas
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CITY OF BOZEMAN,MONTANA
ORDER IMPLEMENTING MARCH 16,2020 DECLARATION OF EMERGENCY
FOR COVID-19 NOVEL CORONAVIRUS
Page 3 of 3