HomeMy WebLinkAboutWC Plan RFP NOTICE
REQUEST FOR PROPOSALS (RFP)
The City of Bozeman is seeking proposals from qualified consulting firms to provide professional
services to develop a Water Conservation Plan.
PROPOSAL FOR WATER CONSERVATION PLAN
CITY OF BOZEMAN
Bozeman, MT
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
May 2020
NOTICE IS HEREBY given that the City of Bozeman (City) is requesting proposals from qualified
consulting firms to provide professional services to develop a Water Conservation Plan (‘Plan’).
The Plan will guide the City’s water conservation program development to achieve the demand
reduction target outlined in the 2013 Integrated Water Resources Plan and other program
objectives. The Plan shall provide assessment of existing program measures, identify cost
effective program measures for future consideration, set measurable targets for existing and
future conservation initiatives, and provide an implementation and monitoring plan to establish
and administer cost-effective conservation initiatives to achieve program goals.
The complete Request for Proposals packet is available for download on the City’s website at
https://www.bozeman.net/government/city-clerk/bids-rfps-rfqs.
All proposals must be provided as a single, searchable PDF document file and be submitted
digitally as an email attachment to the RFP Recipient email address below. Respondents are
advised that Recipient’s email attachment size limit is 25MB and that only one PDF file will be
allowed per response. The subject line of the transmittal email shall clearly identify the RFP title,
company name and due date/time. File sizes greater than 25MB in size may be uploaded to
bzncloud.bozeman.net upon special arrangement of the Recipient; however, it is the
respondent’s sole responsibility to ensure the file upload is completed, and that the Recipient is
separately notified via email of completed file upload prior to the given deadline.
The deadline to submit the RFP response is Wednesday June 10th at 3:00 p.m. MST. It is the sole
responsibility of the responding individual to ensure their email transmittal is digitally timestamped
as being sent to the Recipient’s email address prior to the prescribed closing time as late submittals
will not be accepted.
RFP Recipient Email Address: jahlstrom@bozeman.net
NON-DISCRIMINATION
The City of Bozeman is an Equal Opportunity Employer.
Discrimination in the performance of any agreement awarded under this RFP on the basis of race,
color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual
orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring
and treatment of the awarded entity’s employees and to all subcontracts.
As such, each entity submitting under this notice shall include a provision wherein the submitting
entity, or entities, affirms in writing it will not discriminate on the basis of race, color, religion,
creed, sex, age, marital status, national origin, or because of actual or perceived sexual
orientation, gender identity or disability and which also recognizes the eventual contract will
contain a provision prohibiting discrimination as described above and that this prohibition on
discrimination shall apply to the hiring and treatment of the submitting entity’s employees and
to all subcontracts.
Failure to comply with these non-discrimination provisions is cause for the City to disqualify the
firm from selection.
Any administrative questions regarding RFP transmittal procedures or noticing materials shall be
directed to: Mike Maas, City Clerk, (406) 582-2321, mmaas@bozeman.net.
Any and all questions or clarifications relating to the RFP scope of services, submittal contents,
evaluation criteria, or selection procedures shall be directed solely and exclusively in writing to:
Jessica Ahlstrom, Water Conservation Specialist, jahlstrom@bozeman.net, 406-582-2265. The
respondent, and any of its associating parties, shall not contact other City staff in the preparation
of its response to this RFP.
Emailed questions or clarifications will be accepted until Wednesday May 27th at 11:59 p.m. MST
after which time the questions will be compiled, anonymized and provided with a posted
response on the City’s RFP webpage. Further questions will not be entertained after the question
period has elapsed.
The City reserves the right to amend or modify any element of this RFP by issuance of an
addendum at any time prior to the given submittal deadline. Any addenda that may be issued
for this RFP will be individually noticed on the City’s RFP webpage. It is the respondent’s
responsibility to determine if any addenda have been issued.
DATED at Bozeman, Montana, this Sunday, May 10th, 2020.
Mike Maas
City Clerk
City of Bozeman
For publication on:
Sunday, May 10th, 2020
Sunday, May 17th, 2020
Sunday, May 31st , 2020