HomeMy WebLinkAboutConsent 16
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kellen Gamradt, Engineer II Shawn Kohtz, City Engineer SUBJECT: Authorize the City Manager to sign the Notice of Award and contract documents for the Manley Road Improvements Project to Knife River-Belgrade, for the purpose of reconstructing Manley Road from Griffin Drive north to the city limits.
MEETING DATE: May 4th, 2020
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award and contract documents for the Manley Road Improvements Project to Knife River-Belgrade, for the Total Bid in the amount of $3,768,073.00.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. This project will reconstruct and widen Manley Road from Griffin Drive north to the city limits. The work includes: upsizing a sanitary sewer trunk main, water main adjustments, storm drain systems, street excavation, gravel and asphalt surfacing with curb and gutter, shared-use pathways, A.D.A. ramps, street lighting, signing, pavement markings, topsoil, and hydraulic seeding. The contract is to be completed within 150 calendar days of the issuance of the notice to proceed.
Bids for the above-referenced project were opened on April 17, 2020. The low bid was submitted by Knife River-Belgrade in the amount of $3,768,073.00. The Bid Tabulation for the project is attached. This bid is below the engineer’s estimate and commensurate with the work involved. Executed contract documents will be available online and retained in the City Clerk’s office.
UNRESOLVED ISSUES: None
ALTERNATIVES : Disapprove
FISCAL EFFECTS: The sewer improvements within the project limits , which make up $493,896.00 of the project total, will be paid for with approved funding from the City’s Wastewater Impact Fees Fund (WWIF 42 in fiscal year 2020). The remaining $3,274,177.00 will be paid for from SID #747.
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On February 11, 2019, the City Commission adopted resolution 4955 officially creating special improvement district (SID) 747 in the amount of $4,242,000 to finance the design, construction and associated costs for improvements to Manley Road. The portion of the SID dedicated to construction is $3,470,324.70; the bid submitted by Knife River is $196,147.70 below the estimated amount for this SID.
Resolution. No. #4955 is attached for reference. Attachments: Notice of Award, Official Bid Tabulation, Resolution 4955
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NOTICE OF AWARD
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NOTICE OF AWARD
Dated: __________________
TO: Knife River - Belgrade
ADDRESS: PO Box 9, Belgrade, MT 59714
PROJECT: Manley Road from Griffin Dr. to Gallatin Park Dr.
CONTRACT FOR: Road and Sanitary Sewer
You are notified that your Bid opened on April 17, 2020, for the above Contract has been considered. You are the apparent
Successful Bidder and have been awarded a Contract for the: Manley Road Project from Griffin Dr. to Gallatin Park Dr.
The Contract Price of your Contract is: Written Amount Dollars $3,768,073.00
(includes Road Schedule of $3,274,177.00 and Sanitary Sewer Schedule of $493,896.00)
Three Million Seven Hundred Sixty-Eight Thousand Seventy-Three Dollars and 00 Cents.
Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that
is, by May 19, 2020.
1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the Contract
Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Articles 8-10), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions
(Article 5) and Supplementary Conditions (Article 1).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to
annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of the
Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
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NOTICE OF AWARD
Page 1 of 1
DATE: _______________________________
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