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Home My WebLink About04-20-20 City Commission Packet Materials - C3. Notice of Award 2020 Street Improvements Project Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kellen Gamradt, Engineer II Shawn Kohtz, City Engineer SUBJECT: Authorize the City Manager to sign the Notice of Award and contract documents for the 2020 Street Improvements Project to Knife River- Belgrade, for the purpose of constructing the City’s annual street improvements. MEETING DATE: April 20th, 2020 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign the Notice of Award and contract documents for the 2020 Street Improvements Project to Knife River-Belgrade, for the Total Schedule 1 thru 4 Base Bid in the amount of $1,340,767.00. BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The project generally includes: pavement cold milling, hot mix overlays, seal coating, concrete improvements and pavement markings and incidental items. The contract is to be completed within 60 calendar days of the issuance of the notice to proceed. Bids for the above-referenced project were opened on March 31, 2020 with 1 bid being submitted. The bid was submitted by Knife River-Belgrade in the amount of $1,340,767.00 for the base bid schedules 1 thru 4. The Bid Tabulation for the project is attached. This bid is below the engineer’s estimate and commensurate with the work involved. Executed contract documents will be available online and retained in the City Clerk’s office. UNRESOLVED ISSUES: None ALTERNATIVES: Disapprove FISCAL EFFECTS: This project will be paid for with approved funding from the FY21 Street Maintenance fund and Gas Tax Allocation. The contract documents specify that work may not begin until after July 1, 2020. Attachments: Notice of Award, Official Bid Tab 11 NOTICE OF AWARD Dated: __________________________ TO: Knife River - Belgrade ADDRESS: P.O. Box 9, Belgrade, MT 59714 PROJECT: City of Bozeman 2020 Street Improvements CONTRACT FOR: Schedules 1, 2, 3 & 4 You are notified that your Bid dated March 31st, 2020, for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for pavement cold milling, hot mix overlays, seal coating, Concrete Improvements, and pavement markings. The Contract Price of your Contract is: one million three hundred forty thousand seven hundred sixty seven and 00/100 Dollars ($1,340,767.00). Three copies of the proposed Contract Documents accompany this Notice of Award. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is, by May 8th, 2020 . 1. You must deliver to the OWNER 3 fully executed counterparts of the Agreement including all the Contract Documents and Drawings. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to Bidders (page 7), General Conditions (paragraph 5.01) and Supplementary Conditions (paragraph SC-5.02). 3. List other conditions precedent: You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions (paragraph 5.03) and Supplementary Conditions (paragraph SC-5.04). Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited. Within ten (10) days after you comply with these conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached. CITY OF BOZEMAN, MONTANA ATTEST: BY: __________________________________ BY: ____________________________ (CITY MANAGER) (CITY CLERK) DATE: _______________________________ 12 Schedule 1 - Cold Milling & Hot Mix OverlayItem Description Unit Est. Quantity Unit Price Total Price Unit PriceTotal Price101Cold Milling of Existing Pavement (2" nominal depth)S.Y.18,4443.35$ 61,787.40$ 3.00$ 55,332.00$ 102Hot Mix Asphalt Surface Course, Type B Plant Mix, in placeTon 3,07683.00$ 255,308.00$ 83.00$ 255,308.00$ 103 Asphalt approach Transition Work LF 313 50.00$ 15,650.00$ 24.00$ 7,512.00$ 104 Adjust valve box EA 6 750.00$ 4,500.00$ 400.00$ 2,400.00$ 105 Adjust manhole ring and cover EA 13 1,000.00$ 13,000.00$ 500.00$ 6,500.00$ 106 Adjust telephone manhole ring and cover EA 1 1,000.00$ 1,000.00$ 900.00$ 900.00$ 107 Traffic control LS 1 56,000.00$ 56,000.00$ 40,000.00$ 40,000.00$ 108Misc. WorkEA 20000 1.00$ 20,000.00$ 1.00$ 20,000.00$ TOTAL BASE BID427,245.40$ 387,952.00$ Schedule 2 - Street Seal CoatItem Description Unit Est. Quantity Unit Price Total Price Unit PriceTotal Price201 Cationic Emulsified Asphalt in place (CRS-2P) Gal 94,798 3.05$ 289,133.90$ 2.50$ 236,995.00$ 202Seal Coat Aggregate 3/8" Gradation, in placeSY 236996 1.10$ 260,695.60$ 1.00$ 236,996.00$ 203 Traffic Control LS 1 107,000.00$ 107,000.00$ 52,000.00$ 52,000.00$ 204 Misc. work EA 20000 1.00$ 20,000.00$ 1.00$ 20,000.00$ TOTAL SCHEDULE 2676,829.50$ 545,991.00$ Schedule 3 - Sidewalk & Pedestrian ramp ImprovementsItem Description Unit Est. Quantity Unit Price Total Price Unit PriceTotal Price301 Concrete removal & Disposal SF 1,400 3.00$ 4,200.00$ 3.00$ 4,200.00$ 302Combined Concrete Curb & GutterLF 130 16.00$ 2,080.00$ 39.00$ 5,070.00$ 303 6" Concrete Sidewalk In place SF 942 8.50$ 8,007.00$ 8.00$ 7,536.00$ 304 4" Concrete Sidewalk in place SF 2000 10.00$ 5,000.00$ 7.00$ 14,000.00$ 305 Concrete Valley Gutter & Fillet SF 860 12.00$ 10,320.00$ 10.00$ 8,600.00$ 306 Asphalt Patching SF 280 9.00$ 2,520.00$ 20.00$ 5,600.00$ 307 Detectable warning Plates SF 110 7.50$ 825.00$ 48.00$ 5,280.00$ 308Traffic ControlLS 1 50.00$ 50.00$ 19,000.00$ 19,000.00$ 309 Misc. Work EA 20000 1.00$ 20,000.00$ 1.00$ 20,000.00$ TOTAL SCHEDULE 353,002.00$ 89,286.00$ Schedule 4 - Striping & Signage ImprovementsItem Description Unit Est. Quantity Unit Price Total Price Unit PriceTotal Price401 Striping - 4" white epoxy Gal 165 160.00$ 26,400.00$ 150.00$ 24,750.00$ 402 Striping - 4" yellow epoxy Gal 132 160.00$ 21,120.00$ 150.00$ 19,800.00$ 403 Striping - 8" white epoxy Gal 14 160.00$ 2,240.00$ 400.00$ 5,600.00$ 404 Striping - 8" yellow epoxy Gal 10 160.00$ 1,600.00$ 400.00$ 4,000.00$ 405 Striping - 24" yellow epoxy Gal 7 160.00$ 1,120.00$ 420.00$ 2,940.00$ 406 Striping - 24" white epoxy 10 160.00$ 1,600.00$ 420.00$ 4,200.00$ 407 White Bike Symbol & Arrow - epoxy EA 60 200.00$ 12,000.00$ 420.00$ 25,200.00$ 408 White "Only" & turn arrow EA 3 200.00$ 600.00$ 400.00$ 1,200.00$ 409 White combined Arrow, epoxy EA 2 400.00$ 800.00$ 400.00$ 800.00$ 410 White Sharks Teeth (yield symbol) 16 100.00$ 1,600.00$ 75.00$ 1,200.00$ 411 Striping - 4" white thermoplastic LF 200 4.00$ 800.00$ 6.00$ 1,200.00$ 412 Striping - 8" white thermoplastic LF 728 15.00$ 10,920.00$ 16.00$ 11,648.00$ 413 Striping - 24" white thermoplastic LF 1272 42.00$ 53,424.00$ 50.00$ 63,600.00$ 414 White yield Symbol - Thermoplastic EA 180 120.00$ 21,600.00$ 160.00$ 28,800.00$ 415 White Turn Arrow Symbol - Thermoplastic EA 8 650.00$ 5,200.00$ 750.00$ 6,000.00$ 416 White "only" marking - Thermoplastic EA 8 900.00$ 7,200.00$ 1,100.00$ 8,800.00$ 417 White combined Arrow, Thermoplastic EA 2 1,100.00$ 2,200.00$ 1,400.00$ 2,800.00$ 418 Thermoplastic Treatment LS 1 10,000.00$ 84,000.00$ 15,000.00$ 15,000.00$ 419 Traffic Control LS 1 20,000.00$ 20,000.00$ 50,000.00$ 50,000.00$ 420 Misc. Work EA 40000 1.00$ 40,000.00$ 1.00$ 40,000.00$ TOTAL SCHEDULE 4314,424.00$ 317,538.00$ TOTAL BASE BID SCHEDULES 1, 2, 3, 41,471,500.90$ 1,340,767.00$ Total w/ Contingency1,545,075.95$ Engineer's Estimate Knife RiverKnife River2020 Street Improvements - Bid TabEngineer's EstimateEngineer's Estimate Knife RiverEngineer's Estimate Knife River13