HomeMy WebLinkAbout04-20-20 City Commission Packet Materials - TOC. Table of ContentsTable of Contents
Agenda 5
Authorize Payment of Accounts Payable Claims for Goods and
Services
Claims Memo 9
Formal Cancellation of the April 27, 2020 City Commission
Meeting
Memo 10
Authorize the Interim City Manager to Sign a Notice of Award
and Contract Documents for the 2020 Street Improvements
Project to Knife River-Belgrade, for the Purpose of Constructing
the City’s Annual Street Improvements
Memo 11
Award 12
Bid Tab 13
Authorize the Interim City Manager to Sign the Montana
Department of Commerce, Big Sky Economic Development
Trust Fund Program Grant Contract Amendment
MT–BSTF–20–05 for the LumenAd BSTF Grant Extending the
Contract Deadline to May 9, 2021
cc memo 04-20-20 BSTF Extension 04-07-20 DRAFT 14
Attachment 1 10-28-19 CC packet material BSTF
Contract # MT ? BSTF ? 1 ? 20 ? 05 LumenAd 16
Attachment 2 bstf lumenad 2nd letter of support for 1 yr
extension 4-1-20 17
Attachment 3 18
Attachment 4 Amendment A 19
Attachment 5 LumenAd Amended Business Assistance
Agreement with Management Plan 21
Authorize the Interim City Manager to Sign a Montana
Department of Commerce, Big Sky Economic Development
Trust Fund Program Grant Award to the Gibson Brands, Inc.,
Contract MT-BSTF-1-20-25
cc memo 4-20-20 BSTF Award Gibson FINAL 4-10-20 32
Attachment 1 11-18-19 cc packet material BSTF
application Gibson 10-30-19 37
Attachment 2 City of Bozeman - Gibson Brand Inc -
Award Letter 38
Attachment 3 DoC Gibson Award Letter 39
Attachment 4
Montana_Department_of_Commerce_Contract_MT-B 41
Attachment 5 63
Attachment 6 69
Authorize the Interim City Manager to Sign a Maintenance
Agreement with the Montana Department of Transportation
(MDT) for South 19th Avenue Improvements Associated with
the Nexus Point Site Plan Application
Commission Memo: MDT_City Maintenance Agreement
- S 19th Widening 70
1
City/State Memorandum of Agreement S 19th Avenue
(U-1216) Widening ? Bozeman Maintenance
Agreement 73
Authorize the Interim City Manager to Sign a Professional
Services Agreement with Robert Peccia and Associates for
Engineering Design Services for the Sourdough Transmission
Main Phase 2
Commission Memo 83
Professional Services Agreement 84
Authorize the Interim City Manager to Sign a Professional
Services Agreement with Confluence Consulting, Inc. for Front
Street Interceptor Sewer Main Replacement Project Wetland
Monitoring
Commission Memo 98
Professional Services Agreement 99
Authorize the Interim City Manager to Sign the Professional
Services Agreement with Tri-Med Services to Provide Drug and
Alcohol Testing for Participants in the Bozeman VETS
Treatment Court
Commission Memo 111
Professional Services Agreement Tri-Med 112
Authorize the Interim City Manager to Sign Amendment Number
2 to the Professional Services Agreement for the 2018-2021
Materials Testing Contract with Morrison-Maierle, Inc. for the
Purpose of Obtaining Materials Testing on Various City Projects
for the 2020 Construction Season
Memo 122
Amendment & Scope 124
Original PSA 128
Resolution 5143 Accepting Amended Community Housing
Action Plan
Commission Memorandum 141
Resolution 5143 143
amended Community Housing Action Plan 146
Resolution 5154, Intent to Modify Special Improvement Lighting
District 728 for The Lakes at Valley West Phases 1-6
Memo-Intent to Modify SILD 728-Resolution #5154-The
Lakes at Valley West Ph 1-6 179
Intent to Modify SILD 728-Resolution #5154-The Lakes
at Valley West Ph 1-6 180
Exhibit A 190
Exhibit B 191
Resolution 5157, Authorizing the Interim City Manager to Sign
Change Order Number 2 to the Durston Road from Flanders Mill
Road to Fowler Avenue Project
Commission Memo 198
Resolution 199
Change Order No 2 201
2
Resolution 5158, Accepting the Triangle Community Plan
Prepared by the Planning Coordinating Committee as a City
document in Coordination with Gallatin County and the City of
Belgrade
Cover memo 205
Resolution 5158 207
Triangle Community Plan cover 210
Triangle Community Plan 211
PCC final amendments 246
Resolution 5163 Confirming the Appointment of Police Officers
Commission Memo - Resolution 5163 confirmation of
police officers 258
Commission Resolution 5163 04202020 confirmation of
police officers 259
Resolution 5167 Authorizing the Issuance and Private
Negotiated Sale of $6,500,000 in Midtown Urban Renewal
District Bonds.
memo 261
Resolution 263
Resolution 5164, Requesting Distribution of Bridge and Road
Safety and Accountability Program Funds
memo 271
Resolution 273
Ordinance 2039, Provisional Adoption of the Eastlake
Professional Center Zone Map Amendment to Designate
Approximately 7.65 Acres from B-2, Community Business, to B-
2M, Community Business-Mixed, on the Southeast Corner of
East Valley Center Drive and North 27th Avenue, Application
19499
Eastlake Professional Center Zone Map Amendment
Commission Memo 276
Eastlake Professional Center Zone Map Amendment
Ordinance 2039 277
Eastlake Professional Center Zone Map Amendment
Map 282
Selection of Jeff Mihelich as the Bozeman City Manager
Commission Memo: Select City Manager 283
Mihelich Information 284
Authorize the Mayor to Sign the Employment Agreement with
Jeff Mihelich Appointing Him as the Bozeman City Manager
Memo re City Manager employment agreement 294
City Manager Employment Agreement 296
Resolution 5152 amending the Fiscal Year 2021 budget to
include additional expenditures of $296,520 to the Workforce
Housing Fund, funding a grant to the Human Resource
Development Council (HRDC) from the City of Bozeman’s
Community Housing Fund for improvements to leased property
at 2015 Wheat Drive, to be repaid only if HRDC is no longer in
possession of the property or discontinues using it as a warming
shelter, and authorize the Interim City Manager to sign the grant
agreement
3
Commission Memorandum 306
Grant Agreement HRDC Warming Center 309
Funding Request Letter 320
Budget Detail 323
Proposed Improvements 324
Community Affordable Housing Advisory Board Minutes
February 12, 2020 325
Resolution 330
4
Page 1 of 4
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
AGENDA
Monday, April 20, 2020
This meeting will be held using Webex, an online videoconferencing system. You can join this meeting:
Via Webex:
https://bozeman.webex.com/bozeman/onstage/g.php?MTID=e7b04595db02e9d1280d46a6fbaea9ab1
Click the Register link, enter the required information, and click submit.
Click Join Now to enter the meeting.
Via Phone: This is for listening only if you cannot watch the stream or channel 190
United States Toll
+1‐408‐418‐9388
Access code: 967 648 311
If you are interested in commenting in writing on items on the agenda please send an email to agenda@
bozeman.net prior to 12:00pm on Monday, April 20, 2020. You may also comment by visiting the
Commission’s comment page.
You can also comment by joining the Webex meeting. If you do join the Webex meeting, we ask you please
be patient in helping us work through this online meeting.
If you are not able to join the Webex meeting and would like to provide oral comment you may send a
request to agenda@bozeman.net with your phone number, the item(s) you wish to comment on, and the
City Clerk will call you during the meeting to provide comment. You may also send the above information
via text to 406‐224‐3967. As always, the meeting will be streamed through the Commission’s video page
(click the Streaming Live in the drop down menu) and available in the City on cable channel 190.
Stream this meeting here.
A. Call to Order – 6:00 PM ‐ Commission Room, City Hall, 121 North Rouse
5
Bozeman City Commission Meeting Agenda, April 20, 2020
Page 2 of 4
B. Pledge of Allegiance and a Moment of Silence
C. Changes to the Agenda
D. FYI
E. Commission Disclosures
F. Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Formal Cancellation of the April 27, 2020 City Commission Meeting (Maas)
3. Authorize the Interim City Manager to Sign a Notice of Award and Contract Documents for
the 2020 Street Improvements Project to Knife River‐Belgrade, for the Purpose of
Constructing the City’s Annual Street Improvements (Gamradt)
4. Authorize the Interim City Manager to Sign the Montana Department of Commerce, Big Sky
Economic Development Trust Fund Program Grant Contract Amendment MT–BSTF–20–05
for the LumenAd BSTF Grant Extending the Contract Deadline to May 9, 2021 (Fontenot)
5. Authorize the Interim City Manager to Sign a Montana Department of Commerce, Big Sky
Economic Development Trust Fund Program Grant Award to the Gibson Brands, Inc.,
Contract MT‐BSTF‐1‐20‐25 (Fontenot)
6. Authorize the Interim City Manager to Sign a Maintenance Agreement with the Montana
Department of Transportation (MDT) for South 19th Avenue Improvements Associated with
the Nexus Point Site Plan Application (Kohtz)
7. Authorize the Interim City Manager to Sign a Professional Services Agreement with Robert
Peccia and Associates for Engineering Design Services for the Sourdough Transmission Main
Phase 2 (Murray)
8. Authorize the Interim City Manager to Sign a Professional Services Agreement with
Confluence Consulting, Inc. for Front Street Interceptor Sewer Main Replacement Project
Wetland Monitoring (Murray)
9. Authorize the Interim City Manager to Sign the Professional Services Agreement with Tri‐
Med Services to Provide Drug and Alcohol Testing for Participants in the Bozeman VETS
Treatment Court (Boundy)
10. Authorize the Interim City Manager to Sign Amendment Number 2 to the Professional
Services Agreement for the 2018‐2021 Materials Testing Contract with Morrison‐Maierle,
Inc. for the Purpose of Obtaining Materials Testing on Various City Projects for the 2020
Construction Season (Gamradt)
11. Resolution 5143 Accepting Amended Community Housing Action Plan (Andreasen)
12. Resolution 5154, Intent to Modify Special Improvement Lighting District 728 for The Lakes at
Valley West Phases 1‐6 (Donald)
13. Resolution 5157, Authorizing the Interim City Manager to Sign Change Order Number 2 to
the Durston Road from Flanders Mill Road to Fowler Avenue Project (Murray)
6
Bozeman City Commission Meeting Agenda, April 20, 2020
Page 3 of 4
14. Resolution 5158, Accepting the Triangle Community Plan Prepared by the Planning
Coordinating Committee as a City document in Coordination with Gallatin County and the
City of Belgrade (Saunders)
15. Resolution 5163 Confirming the Appointment of Police Officers (Crawford)
16. Resolution 5167 Authorizing the Issuance and Private Negotiated Sale of $6,500,000 in
Midtown Urban Renewal District Bonds. (Donald)
17. Resolution 5164, Requesting Distribution of Bridge and Road Safety and Accountability
Program Funds (Donald)
18. Ordinance 2039, Provisional Adoption of the Eastlake Professional Center Zone Map
Amendment to Designate Approximately 7.65 Acres from B‐2, Community Business, to B‐
2M, Community Business‐Mixed, on the Southeast Corner of East Valley Center Drive and
North 27th Avenue, Application 19499 (Rogers)
Consider the motion: I move to approve Consent Items 1‐18 as submitted.
G. Public Comment ‐ Please state your name and address in an audible tone of voice for the record. This
is the time to comment on any matter falling within the scope of the Bozeman City Commission. There
will also be time in conjunction with each agenda item for public comment relating to that item but
you may only speak once. Please note, the City Commission cannot take action on any item which
does not appear on the agenda. All persons addressing the City Commission shall speak in a civil and
courteous manner and members of the audience shall be respectful of others. Please limit your
comments to three minutes.
H. Action Items
1. Selection of Jeff Mihelich as the Bozeman City Manager (Taylor)
Consider the motion: I move to select Jeff Mihelich for the position of city manager.
2. Authorize the Mayor to Sign the Employment Agreement with Jeff Mihelich Appointing Him
as the Bozeman City Manager (Taylor)
Consider the motion: I move to authorize the Mayor to sign the employment agreement with Jeff
Mihelich.
3. Resolution 5152 amending the Fiscal Year 2021 budget to include additional expenditures of
$296,520 to the Workforce Housing Fund, funding a grant to the Human Resource
Development Council (HRDC) from the City of Bozeman’s Community Housing Fund for
improvements to leased property at 2015 Wheat Drive, to be repaid only if HRDC is no longer
in possession of the property or discontinues using it as a warming shelter, and authorize the
Interim City Manager to sign the grant agreement (Donald)
7
Bozeman City Commission Meeting Agenda, April 20, 2020
Page 4 of 4
Consider the motions:
I move to adopt Resolution 5152 amending the FY21 budget to include additional expenditures of
$296,520 to the Workforce Housing Fund.
I move to authorize the City Manager to sign the attached grant agreement with HRDC in the amount of
$296,520 for improvements to property to be used as a warming center.
I. FYI/Discussion
J. Adjournment
Stream this meeting here.
View past City Commission agendas here.
View City Commission final approved minutes here.
City Commission meetings are open to all members of the public. If you have a disability that requires assistance,
please contact our ADA Coordinator, Mike Gray, at 582‐3232 (TDD 582‐2301).
Commission meetings are televised live on cable channel 190 and streamed live at www.bozeman.net. City
Commission meetings are re‐aired on cable Channel 190 Wednesday night at 4 p.m., Thursday at noon, Friday at 10
a.m. and Sunday at 2 p.m.
In order for the City Commission to receive all relevant public comment in time for this City Commission
meeting, please submit via www.bozeman.net or by emailing agenda@bozeman.net no later than noon on the
day of the meeting. Public comment may be made at the meeting as well.
8