The URL can be used to link to this page

Home My WebLink About04-20-20 City Commission Packet Materials - C13. Resolution 5157 Change Order 2 Durston Rd from Flanders Mill to Fowler Project Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Shawn Kohtz, City Engineer SUBJECT: Resolution 5157 authorizing Change Order No. 2 to the Durston Road from Flanders Mill Road to Fowler Avenue Project. MEETING DATE: April 20, 2020 AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve Resolution 5157 authorizing Change Order No. 2 to the Durston Road from Flanders Mill Road to Fowler Avenue Project. BACKGROUND: Attached is a copy of resolution 5157 and change order number 2 for the above referenced project. The change is to add Field Adjustable Wattage Selectors and shields where needed to the LED street lights on the project. This will allow the lights to be in compliance with the new lighting standards that were recently adopted. There is no change to contract time. The final recommended change in cost and time for these items is reasonable and commensurate with the work involved. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: Overall this change order increases the contract amount by $7,455.00 from $3,583,538.55 to $3,590,993.55. Attachments: Resolution No 5157, Change Order No 2 Report compiled on: 4/1/20 198 1 of 2 COMMISSION RESOLUTION NO. 5157 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH MONTANA CIVIL CONTRACTORS, INC., BELGRADE, MONTANA. WHEREAS, the City Commission did, on the 10th day of June 2019, authorize award of the bid for the City of Bozeman Durston Road from Flanders Mill Road to Fowler Avenue project, to Montana Civil Contractors, Inc., Belgrade, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Montana Civil Contractors, Inc., as contained in Change Order No. 2, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. 199 Resolution No. 5157, Change Order 2 for Durston Road from Flanders Mill Road to Fowler Avenue Project 2 of 2 PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 20th day of April, 2020. __________________________________________ CHRIS MEHL Mayor ATTEST: ________________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: _____________________________________________ GREG SULLIVAN City Attorney 200 CHANGE ORDERNo. 2_DATE OF ISSUANCEEFFECTIVE DATEOWNER: City ofBozemanCONTRACTOR Montana Civil Contractors Inc.Contract: Durston Roadjrom Flanders Mill Road to Fowler Avenue dated July 2.2019Project: Durston Road from Flanders Mill to Fowler OWNER'S Contract No.ENGINEER: RPA _ ENGINEER'S Contract No. 14510.001You are directed to make the following changes in the Contract Documents:Add a Field Adjustable Wattage Selector (FAWS) retrofit kit to the LED lamps that are currently in stockat the Contractors storage facility. The PAWS will be added to all 33 lainps to meet the lighting standardsm the current draft revision of the City ofBozeman Standard Specifications for Lighting Materials andInstallation, dated January 2020. This Change Order also includes one house shield for the luminaire inthe northeast comer ofDurston Road and Ferguson Avenue, near a townhouse. The additional cost for theFAWS and house shield is $7,455.00.Reason for Change Order:To meet current City ofBozeman lightmg standards that were approved after the design of this lightingsystem.Attachments: (List documents supporting change)CHANGE IN CONTRACT PRICE:Original Contract Price$ 3.561.215.00Net Increase (Decrease) from previous ChangeOrders No. 1 :$22.323.55Contract Price prior to this Change Order:$3.583.538.55Net increase (decrease) of this Change Order:$7.455.00Contract Price with all approved Change Orders:$3.590.993.55CHANGE IN CONTRACT TIMES:Original Contract Times:Substantial Completion: 180 calendar daysReady for final payment:(days or dates)Net change from previous Change Orders No. J_:Substantial Completion: 7 calendar daysReady for final payment:(days)Contract Times prior to this Change Order:Substantial Completion: 187 calendar daysReady for final payment:(days or dates)Net increase (decrease) this Change Order:Substantial Completion: n/aReady for final payment:(days)Contract Times with all approved Change Orders:Substantial Completion: 187 calendar daysReady for final payment:(days or dates)CHANGE ORDER FORMPage 1 of 3201 Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays oromitted items, of any nature whatsoever, associated mth the subject change order items except as identified andset forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agrecd-uponherein represents the full cost and value for the subject work performed and the materials supplied under the termsof the contract and that the work quantities and value were properly determined and are correct.r/.ff~-u=><"5r(CONTRACTOR (Authorized Signature)z^tl&a/oDatefRECOMMENDED BY:APPROVED BY:^ ^/e^\^(ENGFNEER - Signature)3 Z.7'ZoznDateOWNER (Authorized Signature)DateCHANGE ORDER FORMPage 2 of 3202 CHANGE ORDERINSTRUCTIONSA.GENERAL INFORMATIONThis document was developed to provide a uniform format for handling contract changes that affect ContractPrice or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated intoa subsequent Change Order if they affect Price or Times.Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. Thepractice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes.If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times,a Field Order should be used.B.COMPLETING THE CHANGE ORDER FORMEngineer normally initiates the form, including a description of the changes involved and attachments based upondocuments and proposals submitted by Contractor, or requests from Owner, or both.Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval,depending on whether the Change Order is a tme order to the Contractor or the fomialization of a negotiatedagreement for a previously performed change. After approval by one contracting party, all copies should be sentto the other party for approval. Engineer should make distribution of executed copies after approval by bothparties.If a change only applies to price or to times, cross out the part of the tabulation that does not apply.CHANGE ORDER FORMPage 3 of 3203 "1Tl12irr.MontanaCivilContractors Inc.P. 0. Box 1019, Belgrade, MT 59714 www.montanacivil.com T: 406-388-1740 F: 406-388-5105Work Change Directive #7 - Field Adjustable Wattage SelectorProject: Durston Road, Flanders Mill to Fowler AveDate: March 27, 2020Dear Staci,Below are the costs associated with the work to be done as described below to install fieldadjustable wattage selectors and shielding along the roundabout at Durston and Ferguson.1. Procure and install field adjustable wattage selectors to 33ea lighting fixtures.2. Procure and install shielding to 1ea fixture.*Price does not include any work from the original project specified work already contracted withMCCBelow is the estimated manhours and equipment needed to cany out the work described.DescriptionSubtotalMontana Lines - Subcontractor$7,100.00Markup - 5%$355.00Total Cost$7,455.001 Price does not include unforeseen time & materials above and beyond line items 1 and 2.Sincerely,Owen StrodsMontana Civil Contractors204