HomeMy WebLinkAbout20- City Grant #2020-03 - Certified Local Government Historic Preservation Grant BOZ E MAN MT
City of Bozeman Grant Routing Cover Sheet
This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception
Policy. When a Department Director signs grant documents under this provision, they are certifying that they
understand and will carry out the provisions of the grant and its impact on city operations and finances. All the
required boxes must be initialed by the appropriate departments. Use a separate routing sheet for each phase of the
grant process. Utilize assigned grant number for each phase for tracking purposes.
Grant Document Title: MT_CLG Grant#(issued by City Clerk): 620,-2,b "03
CFDA#(applies to Federal grants) Grant Total:$5,500 Grant Match: $3,766.56
Department: Community Development Grant Project Manager k y'--
Phase of Process: Notice of Intent Application 1-1 Award/Contract
Date Document Signed:
For all grants under$20,000 in Department Finance Office City Manager Original Signed
value. Director Grant Documents
to City Clerk
Does not require approval on
Commission meeting agenda
For all grants over$20,000 in Department Finance Office City Manager Original Signed
value. Director Grant Documents
to City Clerk
*Department Director initials ��
verify notification to City
Commission and City Manager \ `�
within 30 days of grant
application.
REQUIRES City Commission
Approval
DATE of COMMISSION `�v
MEETING:
Presented by:
®Consent Action
Revised 10/27/2014
Big Sky. Big Land.Big History.
Monta a
Society
Memorandum
To: Historic Preservation Officers
From: Kate Hampton, CLG Coordinator
Craig Mrock, Grants Contracts Coordinator
Date: December 19, 2019
Re: CLG Grant Application for 2020-2021
For this grant cycle, we will continue the semi-annual and final reporting/reimbursement cycle to help reduce some
of the reporting requirements and to provide a better system for summarizing CLG activities for the National Park
Service. Please note the corresponding schedule below.
Note: Quarterly requests for reimbursement, not to exceed half of the total grant, can continue to be submitted, as
long there is sufficient cash and in-kind match for the amount requested (40%of the total federal share). Please
remember to provide sufficient documentation to determine the allowability of the charges reimbursed, including
pay stubs, invoices,donated services forms with original signatures, and other supporting documents.
Requests to reimburse the full amount of funding can be submitted with the six-month progress report, as long as
sufficient activity, cash, and in-kind match has been documented.
2020-2021 Schedule—Dates to Remember
December 19, 2019 Announcement of Funds
February 14, 2020 CLG Grant Applications Due to SHPO
Upon Receipt and Approval SHPO Mails CLG Agreements for Signatures
March 20, 2020 Both Signed Agreements to SHPO
April 1, 2020 12-Month Funding Cycle Begins
September 30, 2020 Mid-Point of Funding Cycle
October 30, 2020 Six-Month Progress Report& Request for Reimbursement due
March 31, 2021 Funding Cycle Ends
April 30, 2021 Final Progress Report and Request for Reimbursement due
Grant for 2020-2021:
As of this writing, the US Congress has not appropriated this federal fiscal year's budget. However, we anticipate
offering annual grants for the same amounts as the previous funding cycle. That means if you received $5500 last
year,you may apply for$5500 again this year. Those who received $1500 last year can apply for$1500 this year.
However, until the US Congress has finalized the appropriation, the CLG grants are subject to increase or decrease.
Enclosed you will find the annual grant application that MT SHPO offers for certified CLGs.
CLG Program Grant Application Due: Friday, February 14,2020
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CLG Application Notes and CLG Reminders:
1. Remember annual CLG training is required. At least one person from each CLG's preservation program must
attend a SHPO-approved training between April 1, 2020 and March 1, 2021.
2. The state mileage rate is$0.58 per mile.The lodging reimbursement rate is$94.00 per night plus taxes (may
vary by location, check with SHPO for rates).
3. Volunteer time reimbursement rate is$22.42 (unless a person is volunteering their time in an official
professional capacity; then they can record their regular professional services pay rate, up to$89.17/hr., in
place of the volunteer rate).
4. Please attach a list of the historic preservation board members,their professional discipline or citizen
membership,term (year ending) and contact information (include email addresses if available). Please notify
us of any changes that have occurred. If you have new board members, please send us their current resume
for our record.
5. Please continue submitting your meeting minutes with your progress reports.They have been very helpful
with our reporting requirements.Agendas are helpful but not necessary.
6. In the Scope of Work, please tie your tasks to your local government's and/or historic preservation
commission's Preservation Plan. If not, please explain why.
7. Contact Kate to see if we need a copy of your current Preservation Plan. These can be sent electronically.
8. Consider looking to other state and federal grants to supplement your program. Remember,the SHPO CLG
grant cannot be used as federal match, or vice versa.
Annual CLG Program Funding
We anticipate 16 Montana communities enrolling in the CLG program this grant cycle. Each year, we are required by
the National Park Service to pass-through at least 10%of our annual funding to CLGs.This coming year,we anticipate
allocating$81,781.00 to the CLGs. Investment in the CLG program is not only a wise use of our funds but crucial to
preservation efforts in our state, and we will continue to look for opportunities to increase CLG funding.
We stress public outreach in the CLG program. Please continue your outreach programs and develop new ones to
involve all ages in your community. Consider hosting a community roundtable to announce progress, events, and
awards for your local historical and cultural groups, local government officials, and the public.
Please provide a copy of this correspondence to your CLG Board or Commission for their review and assistance.
The application form requires a copy of your meeting minutes that confirm your application was discussed and
approved by the Board/Commission.
Please verify the current Tax-ID for your organization, or the organization through which you receive your
payments.
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Guidelines for 2020-2021 CLG Grant Eligibility
CLG guidelines include the following:
1. CLG program grants must be matched on at least a 60/40 basis, cash and/or in-kind.
2. To qualify for the maximum 12-month funding level—$5,500.00—CLGs must have a Historic Preservation
Officer working at least 80 hours per month. The local historic preservation program must have an
established address, telephone number, and message retrieval system. (Hours may not be carried forward or
back into another month.)
3. Maximum grant amount of$5,500.00 can be used towards salaries, operating costs, and/or special projects.
Check with SHPO to ensure your proposed project qualifies for funding under the grant. Minimum match is
$3,666.67, and match above minimum is always greatly appreciated.
4. CLGs must submit a Six-Month Progress Report and a Final Report, including meeting minutes, and Requests
for Reimbursement that meet reporting requirements and are delivered on-time.
5. Unspent CLG funds revert to SHPO. Reverting funds may jeopardize the CLGs future funding.
For more guidance on administering CLG funds in Montana, please refer to the Montana Certified Local Government
Manual, https://mhs.mt.gov/Shpo/Communitypres.aspx, as well as the NIPS Historic Preservation Fund Grants
Manual, http://www.nps.gov/preservation-grants/HPF Manual.pdf.
Components of 2020-2021 Complete Grant Application
1. Completed CLG Application form, including:
a. Contact information
b. Scope of work
c. Detailed budget table
d. Sources of revenue/funding
e. Signed CLG and Commission form
2. List of current CLG Commission members(including contact information, i.e. email)
3. An electronic version of the Preservation Plan. Either a link to where the plan is available on the web or via
email to Kate or Craig.
4. Copy of Tax ID/Employer Identification Number, if new.
If you have any questions regarding this application, please contact us:
CLG Financial Inquiries: CLG Program Inquiries:
Craig Mrock Kate Hampton
406-444-7768 406-444-7742
craig.mrock@mt.gov khampton@mt.gov
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Certified local Government
Grant Application
April 1, 2020 to March 31, 2021
Application Deadline
February 14, 2020
Montana State Historic Preservation Office
PO Box 201202
Helena, MT 59620-1202
(406) 444-7715
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2020-2021 GRANT APPLICATION
CERTIFIED LOCAL GOVERNMENT PROGRAM
Certified Local Government: City of Bozeman
Address: 20 E. Olive St., Bozeman MT 59711-1230
Contact Person: Phillipe Gonzalez
Tax ID: 81-6001238
Period of Grant Request: April 1, 2020 to March 31, 2021
Scope of Work:The National Park Service asks we grant funds to CLGs for kinds and levels of work that reflect
increasing sophistication, skills, and roles by the Preservation Officers, in other words, tasks that reflect improvement
in community thinking. For this section, please itemize regular work duties(not including special projects)—products
or projects starting or completing, meetings to be attended, etc., and more specifically,ways in how the federal grant
funds will help the local program to grow and develop. Please tie your tasks to your community's Preservation Plan.
If not, please explain.
(0 Check if Scope of Work is continued on additional pages.)
The City of Bozeman HPO continues to review Certificate of Appropriateness applications for new
development and fagade modifications throughout the Neighborhood Conservation Overlay District and
Historic Districts. The Community Development office continues to have a high volume of development
applications. A dedicated Historic Preservation Officer within Community Development department has
allowed Historic Preservation to remain a priority within Bozeman. (5.3 Community Plan: 5.3 Goal 1)
The Historic Preservation Advisory Board has experienced some turnover and is currently looking to fill one
vacant position. With the conclusion of the NCOD Review project and the leadership role that HPAB took a
series of recommendations were made in order to strengthen the program. Currently, staff is evaluating
how to strengthen the HPAB role in reviewing development review applications. (5.3 Community Plan: 5.3
Goal 4)
The City of Bozeman is continuing to survey properties for historic eligibility. This long term project will
continue into 2020-21 and will result in the re-survey and new survey of 120 properties throughout the
NCOD. The City of Bozeman is committed to utilizing the necessary resources to ensure up-to-date survey
forms are available in areas with high redevelopment pressure. (5.4 Community Plan)
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BUDGET
4-1-2020 to Cash Amount Cash Source In-kind In-kind Source Total
3-31-2021 Budget Amount
A. Salaries,Wages, $47,128.80 $41,628.80-CI $47,128.80
Benefits $5,500-F
B. Office Rental
C. Equipment
D. Supplies&
Materials
Itemize major
categories
E. Postage
F.Telephone
& Internet
G. Photocopies
H. Preservation
Commission
Number of hours X
* rate X number of
members X number of
meetings
I. Volunteers 2 Hours Voluntary $3,766.56
Hours X * rate X $22.42 Advisory Board
number of volunteers. 7 Members
12 Meetings
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J.Travel Mileage
Number of miles X
$0.58. Include funds
for HPO and/or
Commissioners to
attend CLG annual
training
K.Travel Meals
#of Meals X rate:
Breakfast-$5.00
Lunch -$6.00
Dinner-$12.00
L. Lodging
$94.00 plus tax
X number of nights
M. Project(s)
Expenses—fully
itemized
N. Other Expenses—
fully itemized.
M.Total Expenses
SOURCE KEY:
F-Federal
CI-City
CO-County
NP- Private/Non-Profit
* Federally approved minimum rate for volunteers is $22.42 per hour.
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SOURCES OF REVENUE/FUNDING AMOUNT
Itemized Cash Match Source
City of Bozeman HPO Salary & Benefits $47,128.80
Itemized In-Kind Match Source
Historic Preservation Advisory Board $3,766.56
Federal HPF Grant Request from SHPO
Federal HPF Grant Request from SHPO $5,500 Federal
TOTAL REVENUE
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Certified Local Government
Historic Preservation Commission Chairperson or President
Signature Date
Name (typed) _ �_ 14&,�,n
Address
Telephone
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Certified Local Government
Chief Elected Official
Signature ti_ ��/� Date
Name (typed) � ���s L �
Title
Address
Telephone
(The local government administrator may sign in addition to the Chief Elected Official.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Certified Local Government
Historic Preservation Officer
Signature ,( Date ' '7— av a
Name I `il Pt 0e\1 cklt
(typed)
Address DSO Lam- O<<V L
Telephone `V O(P Q 9 L(0
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
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Please attach the meeting minutes(or an alternate way in writing) at which your application was discussed and
approved by the Preservation Board/Commission.
Please attach a list of the historic preservation board members' names citizen membership,terms(year ending), their
professional discipline or status as a citizen member on the board, and contact information.
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