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Home My WebLink About04-06-20 City Commission Packet Materials - C7. Res 5160 Authorizing CO No 3 to Cottonwood Rd Babcock to Durston Proj Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Shawn Kohtz, City Engineer SUBJECT: Resolution 5160 authorizing Change Order No. 3 to the Cottonwood Road from Babcock to Durston Project. MEETING DATE: April 6, 2020 AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve Resolution 5160 authorizing Change Order No. 3 to the Cottonwood Road from Babcock to Durston Project. BACKGROUND: Attached is a copy of resolution 5160 and change order number 3 for the above referenced project. This change order contains two items, one is an addition and the other a deduction. The addition is to add Field Adjustable Wattage Selectors and shields where needed to the LED street lights on the project. This will allow the lights to be in compliance with the new draft lighting standards that the Commission has endorsed. The deduction is to remove the chip seal from the project. Chip seals have been included in the arterial and collector reconstruction projects where the finished project would include a mixture of old and new asphalt surfaces. In this case with the alternate to reconstruct the existing west lanes being awarded, all of the surfacing will be new and we don’t feel the chip seal is now warranted. There is no change to contract time. The final recommended change in cost and time for these items is reasonable and commensurate with the work involved. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: This change order decreases the contract amount by $43,813.00 from $5,150,299.50 to $5,106,486.50. Attachments: Resolution No 5160, Change Order No 3 Report compiled on: 3/19/20 65 1 of 2 RESOLUTION NO. 5160 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH KNIFE RIVER - BELGRADE, BELGRADE, MONTANA. WHEREAS, the City Commission did, on the 3rd day of June 2019, authorize award of the bid for the City of Bozeman Cottonwood Road from Babcock St. to Durston Rd. project, to Knife River - Belgrade, Belgrade, Montana; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Knife River - Belgrade, as contained in Change Order No. 3, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. 66 Resolution No. 5160, Change Order 3 for Cottonwood Road from Babcock St. to Durston Rd. Project 2 of 2 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 6th day of April, 2020. __________________________________________ CHRIS MEHL Mayor ATTEST: ________________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: _____________________________________________ GREG SULLIVAN City Attorney 67 CHANGE ORDERNo. 3_DATE OF ISSUANCEEFFECTIVE DATEOWNER: City ofBozemanCONTRACTOR Knife River - BelgradeContract: Cottonwood Road from Babcock to Durston dated June 3, 2019Project: Cottonwood Road from Babcock to Durston OWNER'S Contract No.ENGINEER: RPA _ ENGINEER'S Contract No. 14510.002You are directed to make the following changes in the Contract Documents:Remove Bid Item #48, Asphalt Seal and Chip Coat from the project, per the City EngineeringDepartment. Cost reduction for the standard bid is $37,362.00. Cost reduction for the bid on thesouthbound lanes is $15,832.00. Total reduction is $53,194.00.Add a Field Adjustable Wattage Selector (FAWS) retrofit kit to the LED lamps that are currently in stockat the Contractors storage facility. The FAWS will be added to all 43 lamps to meet the lighting standardsin the current draft revision of the^"tyo/'5ozeff3a?7 Standard Specifications for Lighting Materials andInstallation, dated January 2020. This Change Order also includes three house shields for lamps L27,L29, and L30, which are adjacent to the BronzeleafCondos. Additional cost for 43 FAWS is $9,030.00.Additional cost for 3 shields is $351.00. The total cost for the lighting change is $9,381.00.Attachments: (List documents supporting change)CHANGE IN CONTRACT PRICE:Original Contract Price$ 5.207.849.50Net Increase (Decrease) from previous ChangeOrders No. _1_ to 2 :$ ('57.550) = $30.500 + $1.950 - $90.000Contract Price prior to this Change Order:$5.150.299.50Net increase (decrease) of this Change Order:$ 03.813.00') = $9.381.00 - $53.194.00Contract Price with all approved Change Orders:$5.106.486.50CHANGE IN CONTRACT TIMES:Original Contract Times:Substantial Completion: 211 calendar daysReady for final payment:(days or dates)Net change from previous Change Orders No. _ toNo._:Substantial Completion: n/aReady for final payment:(days)Contract Times prior to this Change Order:Substantial Completion: 211 calendar daysReady for final payment:(days or dates)Net increase (decrease) this Change Order:Substantial Completion: 0 calendar daysReady for final payment:(days)Contract Times with all approved Change Orders:Substantial Completion: 211 calendar daysReady for final payment:(days or dates)CHANGE ORDER FORMPage 1 of 368 Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays oromitted items, of any nature whatsoever, associated with the subject change order items, except as identified andset forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-uponherein represents the full cost and value for the subject work performed and the materials supplied under the termsof the contract and that the work quantities and value were properly determined and are correct.^fc < .^^CONTRACTOR (Authorized Signature)l^-^^oDateRECOMMENDED BY:APPROVED BY:<^uUfAA^^^ENGFNEER - Signature)^-^2o2CDate OWNER (Authorized Signature)DateCHANGE ORDER FORMPage 2 of 369 CHANGE ORDERINSTRUCTIONSA.GENERAL INFORMATIONThis document was developed to provide a unifonn format for handling contract changes that affect ContractPrice or Contract Times. Changes that have been initiated by a Work Change Directive must be incoq^orated intoa subsequent Change Order if they affect Price or Times.Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. Thepractice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes.If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times,a Field Order should be used.B.COMPLETING THE CHANGE ORDER FORMEngineer normally initiates the form, including a description of the changes involved and attachments based upondocuments and proposals submitted by Contractor, or requests from Owner, or both.Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval,depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiatedagreement for a previously perfonned change. After approval by one contracting party, all copies should be sentto the other party for approval. Engineer should make distribution of executed copies after approval by bothparties.If a change only applies to price or to times, cross out the part of the tabulation that does not apply.CHANGE ORDER FORMPage 3 of 370 ?«KNIFE RIVERAN MDU RESOURCES COMPANYwww.kniferiver.comIntermountaln Region-Belgrade DMslonPO Box 9Belgrade, h4T 59714(406) 388-6832(406) 388-8347 FaxDecember 5,2019Stad VernierRobert Peccia & Associates3810 Valley Commons Dr. Suite 4Bozeman,MT59718Serial Letter-14RE: Cottonwood Road fi-om Babcock St. to Durston Rd.Stad,Earlier you asked for pricing to install PAWS and Shields on some of the lights on theCottonwood project.We can furnish and field install the Lumec Retro-909-RFM-RETROFITKIT-UNIV-FAWS for $210.00 each.We can furnish and field install the Lumec 912400548196 shield for $117.00 each.We can only offer a 1-year warranty on the PAWS as they are field installed.If you have any questions, please call me at 924-5602.Respectfully,M^ fi6^^SteveaR-BaetfaProject Manager / EstimatorKnife River - BelgradeEQUAL OPPORTUNID' EMPLOYER71