HomeMy WebLinkAbout04-06-20 City Commission Packet Materials - C6. Amend No 4 to TO 11 with HDR Engineering for MPDES
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Brian Heaston, Senior Engineer
Mitch Reister, Director of Public Works
SUBJECT: Authorize the City Manager to execute Amendment No. 4 to Task Order No. 11 of the Professional Services Master Task Order Agreement with the firm of HDR Engineering, Inc. providing additional services for Montana Pollutant Discharge Elimination System (MPDES)
permitting assistance.
MEETING DATE: April 6, 2020
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to execute Amendment No. 4 to Task Order No. 11 of the Professional Services Master Task Order Agreement with the firm of HDR Engineering, Inc. providing additional services for Montana Pollutant Discharge Elimination System (MPDES) permitting assistance.
BACKGROUND: HDR Engineering provides professional engineering services on an on-call basis for the Bozeman Water Reclamation Facility (WRF) under a Master Task Order Agreement entered into a March 20, 2017. Task Order 11 provides engineering services for Montana Pollutant Discharge Elimination System (MPDES) permitting assistance for the WRF.
The MPDES is run by Montana DEQ and is more commonly referred to as a ‘discharge permit’.
The federal Clean Water Act requires all publicly operated treatment works (POTWs) in Montana to obtain a discharge permit from Montana DEQ under the MPDES program in order to discharge treated effluent to a waterway. The Bozeman WRF is a POTW.
Comprehensive background information concerning the WRF discharge permit renewal
challenges that HDR is assisting with, particularly as they related to nutrient water quality standards compliance, is provided in the Commission memorandum dated October 14, 2019 for Amendment No. 3 to Task Order No. 11.
FISCAL EFFECTS: The approved FY20 WRF operating budget contains a $60,000 line item
for MPDES permitting assistance. Amendment No. 4 to Task Order 11 provides an additional $20,000 for this task, totaling a $40,000 budget expenditure when coupled with Amendment No. 3 which was approved on October 14, 2019. Additional amendments may be brought forward if this current $20,000 task allocation with Amendment No. 4 is depleted prior to the close of the
FY20 fiscal year.
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ALTERNATIVES: As suggested by the Commission ATTACHMENTS: Amendment No. 4 to Task Order No. 11 Hyperlinked: Professional Services Master Task Order Agreement
report compiled on March 19, 2020
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AMENDMENT NO. 04 TASK ORDER NO. 11 FOR ENGINEERING SERVICES MPDES PERMITTING SERVICES
WHEREAS:
HDR ENGINEERING, INC. ("HDR") entered into an Agreement on August 22, 2018 and last amended on October 14, 2019 to perform engineering services for the City of Bozeman ("CITY");
The CITY desires to amend this Agreement in order for HDR to perform services beyond those previously contemplated;
HDR is willing to amend the agreement and perform the additional engineering services.
NOW, THEREFORE, HDR and the CITY do hereby agree:
The Agreement and the terms and conditions therein shall remain unchanged other than those sections and exhibits listed below;
COMPENSATION:
The anticipated level of effort for the task is increased by $20,000 extendable by the City of Bozeman on a time and materials basis.
Original Compensation: $10,000.00 Amendment 01: $10,000.00 Amendment 02: $10,000.00 Amendment 03: $20,000.00 Amendment 04: $20,000.00 Total Compensation: $70,000.00
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year written below:
HDR ENGINEERING, INC. ("HDR") City of Bozeman ("CITY")
By:____________________________ By:_______________________________
Title: Vice President Title:______________________________
Date:_________________________ Date:_____________________________ 03/18/2020
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