HomeMy WebLinkAboutOrder ED-07 - Modification of Bid Process co.Mod
CITY OF BOZEMAN, MONTANA
ORDER ED—07
FOR COVID-19 PANDEMIC
Declared this 24th day of March, 2020
Modification of Bid Process
WHEREAS, on March 13, 2020, the President of the United States issued a
Proclamation on Declaring a National Emergency Concerning the Novel Coronavirus
Disease (COVID-19) Outbreak; and
WHEREAS, on March 12, 2020, the Governor of the State of Montana issued
Executive Order No. 2-2020 Declaring a State of Emergency to Exist Within the State of
Montana Related to the Communicable Disease Covid-19 Novel Coronavirus; and
WHEREAS, the Health Officer and Board of Health for the Gallatin City-County
Health Department are implementing precautionary and protective measures for the
citizens of the City of Bozeman; and
WHEREAS, on March 16, 2020 the City Manager issued an Emergency Declaration
establishing certain authority and powers which such Declaration is incorporated herein;
and
NOW,THEREFORE,as City Manager of the City of Bozeman,Montana,and as chief
executive officer of the City, and pursuant to the authority vested in me by the City of
Bozeman Charter and the laws of the State of Montana, I hereby issue this Order in
fulfillment of the Emergency Declaration dated March 16, 2020.
As such, I order the following:
1. In accordance with the City's published instructions to bidders, effective
immediately sealed bids must be submitted in hard copy as instructed in the
Contract's Instructions to Bidders, so that the bid is received by the City Clerk no
later than the date and time specified in the invitation to bid. Bids must be
submitted by mail or by overnight delivery only; bidders shall not deliver bids by
hand to the City Clerk. All existing bid advertisements will be amended through
CITY OF BOZEMAN,MONTANA
ORDER IMPLEMENTING MARCH 16,2020 DECLARATION OF EMERGENCY
FOR COVID-19 NOVEL CORONAVIRUS
Page 1 of 2
the issuance of an addendum in accordance with the Instructions to Bidders. The
delivery method will also be clarified for informational purposes on the City's
Bids/RFPs/RFQs website (available at https://www.bozeman.net/goverment/city-
clerk/bids-Ef
ps-Lfq s).
2. As of 8:OOAM, Friday, March 27, 2020, all proceedings for bid openings must
provide for a publicly accessible internet streamed video meeting using an online
videoconferencing platform. It is during this video meeting where the bids must be
opened and read aloud. Instructions for attending the online meeting will be
provided through the issuance of an addendum in accordance with the Instructions
to Bidders. The instructions will also be added for informational purposes on the
City's Bids/RFPs/RFQs website (available at
htlps://www.bozeman.net/goveminent/cily-clerk/bids-rfps-rfqs .
3. The City Manager, the City Public Works Director, or the City Engineer may, in
their discretion, delay the scheduled opening of bids and proposals for existing
advertised invitations. Such delays will be communicated as an amendment to the
invitation to bid announcement on the City's Bids/RFPs/RFQs website and by bid
addendum to all people and organizations on the plan holder's list.
4. Contract documents must be made available upon request to interested parties, but
bids must be submitted in accordance with paragraph 1 above.
5. All other bidding requirements not in conflict with this Order remain valid.
6. This Order will be in place until cancelled or superseded by subsequent Order of
the City Manager.
7. All City departments must take all steps necessary to implement this Order.
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Dennis M. Taylor,Interim dity Manager
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Mike Maas
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CITY OF BOZEMAN,MONTANA
ORDER IMPLEMENTING MARCH 16,2020 DECLARATION OF EMERGENCY
FOR COVID-19 NOVEL CORONAVIRUS
Page 2 of 2