HomeMy WebLinkAbout03-23-20 City Commission Packet Materials - C16. Second Addendum to PSA with Sprout Inc for Median and Ground Maint Services
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: John Van Delinder, Street Superintendent
Mitch Reister, Director of Public Works
SUBJECT: Addendum to Professional Services Agreement with Sprout, Inc. Land & Hardscaping for median and grounds maintenance services.
MEETING DATE: March 23, 2020
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign an Addendum to the Professional Services Agreement with Sprout, Inc. Land & Hardscaping for median and grounds maintenance services for City maintained medians and City owned property at 814 North Bozeman (City
Shops), 2245 Springhill Road (Water Reclamation Facility), 1812 North Rouse Avenue (Vehicle
Maintenance), the Green Sand Shed on East Griffin, 2125 North Rouse Avenue (Old Landfill) and 5519 Saxon Way. BACKGROUND: The City of Bozeman entered into a one-year contract with Sprout, Inc.
Land & Hardscaping on April 1, 2018 for median and grounds maintenance services. Section 30
of the Professional Services Agreement allows for extension of the contract not to exceed three (3) years. This addendum adds the median on the west side of South 3rd Avenue at Westridge Drive to the contract and is a request from staff to extend this contract for one-year. This extension provides for continuity of work flow and benefit to the City from experience of
maintenance services obtained by Sprout, Inc.
UNRESOLVED ISSUES: There are no known unresolved issues. ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS: The Street Division budgeted $60,000 in FY20 and $65,000 in FY21 for combined median maintenance and irrigation services. Attachments: Second and Final Addendum to Professional Services Agreement
2020 Scope of Services
Report compiled on: March 2, 2020
200
aa^»y.yu!'<&^s^;..JCT:SECOND AND FINAL ADDENDUM TO PROFESSIONAL SERVICES AGREEMENTTHIS SECOND AND FINAL ADDENDUM TO THE PROFESSIONAL SERVICESAGREEMENT is made and entered into this /p^ day of ^^^L, 2020, by and between theCITY OF BOZEMAN, MONTANA, a self-governing municipal' corporation organized andexisting under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman,Montana, with a mailing address ofPO Box 1230, Bozeman, MT 59771, hereinafter referred to as"City," Sprout, Inc. Land & Hardscaping, hereinafter referred to as "Contractor.""In consideration of the mutual covenants and agreements herein contained, the receipt andsufficiency whereof being hereby acknowledged, the parties hereto agree as follows:1. Extension of Term. Section 30 of the Professional Services Agreement between the Cityand Contractor dated April 1, 2018 (the Agreement) for an additional one (1) year period.This Addendum extends the Agreement for an additional one (1) year period. TheAgreement shall terminate on April 1,2021.2. Addition to Scope of Services. The Scope of Services will be amended to include theaddition of maintenance (monthly inspections and cleanup) for the median on the west sideof South 3rd at Westridge Drive.**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****Second Addendum to Professional Services Agreement for Median and Grounds MaintenanceFY 2020-FY 2021Page 1 of 2201
IN WITNESS WHEREOF, the parties hereto have executed this instmment the day andyear first above written.CITY OF BOZEMAN, MONTANACONTRACTOR (Sprout, Inc.)By_Dennis Taylor, Interim City Manager< / LBy r~ ^6^-^ L^.^4^-^-5Scott Urban, OwnerAPPROVED AS TO FORMBy_Greg Sullivan, Bozeman City AttorneySecond Addendum to Professional Services Agreement for Median and Grounds MaintenanceFY 2020-FY 2021Page 2 of 2202
EXHIBIT A: SCOPE OF SERVICES
LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
GROUNDS
City Shops Complex 814 N. Bozeman Ave. 1x/week 1x/week 1x/year
Water Reclamation Facility 2245 Springhill Rd. 1x/week 1x/week 1x/year
Vehicle Maintenance Shop 1812 N. Rouse Ave. 1x/month 2x/year 1x/year
Green Sand Shed E. Griffin Dr. 1x/month 2x/year 1x/year Mowing to occur until the vegetation dies (approx. end of July) Old Landfill 2125 N. Rouse Ave. 2x/year 2x/year 1x/year The area to be mowed may be reduced in the
future.
MEDIANS
South 3rd Avenue At Westridge Drive – west side of intersection
n/a n/a n/a Monthly inspections and cleanup (pine needles, pine
cones, garbage)
North 7th Avenue Aspen St. to Villard
St.
n/a 1x/year pruning in
the fall (cut back perennials)
1x/year pre-
emergent herbicide spraying (early spring)
Other: 2x/month
• Garbage removal
• Re-cover/pin down fabric
and irrigation drip lines
• Weeding South 8th Avenue Main St. to College St. 1x/week 2x/month 1x/year
203
North 19th Avenue Durston Rd. to Beall St. 1x/week As needed 1x/year
LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
North 27th Avenue Oak St. to Baxter Ln. As needed As needed Multiple times to keep weeds under control
Medians are not currently landscaped. Weed removal will be necessary until landscaping occurs.
South 27th Avenue Kurk Dr. to
Blackwood Rd.
1x/week 1x/month 1x/year The southernmost
median just north of Blackwood Rd. is not currently landscaped. Weed removal will be necessary until landscaping occurs.
College Street 19th Ave. to Main St. n/a 1x/year pruning in the fall (cut back perennials)
1x/year pre- emergent herbicide spraying (early spring)
Other: 2x/month
• Garbage
removal
• Re-cover/pin down fabric and irrigation
drip lines
• Weeding
Cottonwood Road Between Babcock St. and Fallon St. 1x/week 1x/month 1x/year
Cottonwood Road Babcock St. to
Durston Rd.
Future medians to
be built in 2018. Maintenance needs to be determined.
204
Davis Lane Oak St. to Baxter Ln. n/a As needed n/a
LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
Fowler Avenue Huffine Rd. to Garfield St. As needed Other:
• Median currently contains artificial turf but turf will be removed and median will be landscaped in the near future. Maintenance needs to be
determined. Graf Street 19th Ave. to Macnab St. Multiple times to keep weeds under control
Weed removal will be necessary on a regular basis within the medians, boulevards, and the
roundabouts.
Highland Boulevard Hillcrest to Holly Dr. 1x/week As needed 1x/year Medians are not
irrigated and will only need to be mowed until they become dry.
205
Kagy Boulevard Willson Ave. to 7th Ave. 1x/week 1x/month 1x/year
LOCATION: ADDRESS: MOWING
FREQUENCY:
TRIMMING
FREQUENCY:
SPRAYING
FREQUENCY:
MISC:
Kagy Boulevard Highland Blvd. to
Willson Ave.
1x/week 1x/month 1x/year Medians are not
irrigated and will only need to be mowed until they become dry.
Oak Street Ferguson Ave. to 27th Ave. 1x/week 2x/month 1x/year Medians between New Holland Dr. and Ferguson Ave. are not currently landscaped. Weed removal will be necessary on a regular basis until landscaping occurs.
Once landscaping is installed, maintenance needs
will be determined.
5519 Saxon Way 1x/week 2x/month 1x/year
Valley Center Road 19th Ave. to 27th Ave. 1x/week 1x/month 1x/year
ADDITIONAL MAINTENCE AND SERVICES:
• Spraying of weeds along cracks adjacent to medians where the concrete meets the asphalt.
206
• Additional medians or boulevards may be added as needed.
• Additional services as requested: landscaping consultation, garden maintenance, landscaping, maintenance of native
grasses/drought tolerant plants, weed pulling.
207