HomeMy WebLinkAbout20- Amendment 1 to PSA - Clanton and Associates - Street Light Evaluation 4�BOZO,
1st AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS 1st AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
City Street LiAting Evaluation dated September 16, 2019 (the "Agreement") is made and
entered into this 2�day of Marc 11 , 2020, by and between the CITY OF BOZEMAN,
MONTANA,a self governing municipal corporation organized and existing under its Charter and
the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing
address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City," Clanton &
Associates hereinafter referred to as "Contractor."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged,the parties hereto agree to amend the Agreement
as follows:
1. Modification to existing scope of work. Phase 1, Street lighting Evaluation — The
second City Commission Presentation has been removed from the original scope of
work. A credit for this change is attached.
2. Phase 2, Develop shielding and dimming for existing lights—Fee estimate attached.
3. Agreement still valid.All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES
1 st Amendment to Professional Services Agreement for[Street Lighting Evaluation PSA]
FY 2020—FY 2021
Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA [Clanton & Associates]
By 1 By or- ffd?E
Dennis Taylor,jCi Manager Print Name: Dane R. Sanders
Title: President
APP VED AS FORM
By
Greg van,Bozeman City Attorney
1st Amendment to Professional Services Agreement for[Street Lighting Evaluation PSA]
FY 2020—FY 2021
Page 2 of 2
N & ASSUAIM
LIGHTING DESIGN AND ENGINEERING
February 11, 2020
Kellen Gamradt
City of Bozeman
121 Rouse Ave
Bozeman, MT 59715
406-582-2283 1 kgamradt@bozeman.net
Re: Bozeman LED Street Lighting Evaluation
Lighting Design Consulting Proposal
Clanton and Associates proposes to undertake the lighting consulting for the Bozeman LED Street
Lighting Evaluation — Phase 2 — Develop Shielding and Dimming for Existing Street Lights in
Bozeman, MT.
Phase 2: Estimated labor: $ 8,830
Phase 2: Estimated expenses: $ 200
Total Fee (labor and expenses): $ 9,030
The scope of work includes:
1. Phase 2: Develop and Test shielding and dimming for existing lights to control glare and
light trespass at the following locations:
a. Baxter from Ferguson to Harper Puckett
b. Baxter from 19th to Davis
c. Durston site (fix with shielding only if possible)
d. Laurel Parkway (fix this with shielding)
e. 11111 & Graf
Design services shall include the following:
Phase 2: Luminaire Modifications for up to four (4) sites
• Luminaire shielding analysis
• Mock-ups and prototyping
• Manufacturer coordination (up to 2 manufacturers)
• Up to two (2) meetings with city by phone/web conference
• Site visit with in-field mock-ups (1 person, 1 night)
• Summary report and recommendations
• Technical assistance and review of construction contract language
City of Bozeman Responsibilities
• Install temporary shield prototypes prior to Clanton's site visit
• Provide lift and staff-on site during Clanton's site visit to adjust shielding and dim settings
• Provide traffic control as needed for lift and measurements
This scope of work is based upon normal project progress and within the time schedule agreed
upon, without major redesign or change order work. Additional fees will be required if project
4699 Nautilus Court South, Suite 102 303-530-7229
Boulder, CO 80301 www.clantonassociates.com
Bozeman LED Street Lighting Evaluation February 11,2020
City of Bozeman Page 12
timing is extended or project is put on hold and restarted at later date. If the project timing exceeds
one year, additional services rates may increase.
Not included in this scope of work but is available for extra services:
• Additional site visits, meetings, or conference calls
• Lighting/electrical plan development
• GIS mapping of existing street and public lighting facilities
• Evaluation of electrical distribution system
• Development of"smart pole" prototype
• Renewable energy integration into poles
• Electric vehicle charging
• Ongoing support for City staff
• Sky glow measurements
• Drafting on non-digital backgrounds such as *.pdf or *.jpg files.
Not included in this scope of work:
• Any development, design, or detailing of custom luminaires
• Equipment procurement
• Commissioning
• Structural engineering
• Electrical engineering
• Survey control map or Right-of-Way plans
• Subsurface Utility Engineering
Client will supply Clanton and Associates with review materials and backgrounds in AutoCAD or
Micro Station format. Reimbursable expenses shall include printing costs, overnight delivery and
travel expenses associated with the project and shall be charged in addition to the compensation
for professional services. Payment for services is expected within 30 days of invoice unless other
arrangements are made in writing.
4699 Nautilus Court South, Suite 102 303-530-7229
Boulder, CO 80301 www.clantonassociates.com
Bozeman LED Street Lighting Evaluation February 11, 2020
City of Bozeman Page 3
Services shall be charged at the following hourly rates:
Title Hourly Rates
Chief Executive Officer $290
President $270
Principal $200
Associate $185
Senior Engineer II $180
Senior Engineer 1 $140
Engineer II $130
Engineer 1 $115
Senior Designer II $160
Senior Designer 1 $140
Designer II $125
Designer 1 $110
Intern $90
Production Manager $160
Senior CADD Technician $110
CADD Technician $85
Office Manager $80
This agreement is valid for 60 days.
02/11/2020
CLANTON &ASSOCIATES DATE
20
CITY OF BOZE AN DATE
4699 Nautilus Court South, Suite 102 303-530-7229
Boulder, CO 80301 www.clantonassociates.com
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