HomeMy WebLinkAboutBSP 2020 CILP APPLICATION_SIDEWALKS AND PATHWAYS
Commission Memorandum
REPORT TO: Recreation and Parks Advisory Board
FROM: Addi Jadin – Parks Planning and Development Manager Mitch Overton – Director of Parks and Recreation
Chuck Winn, Assistant City Manager
SUBJECT: Resolution 5145 – Allocation of Cash-in-Lieu of Parkland Dedication Funds to Bozeman Sports Park for Sidewalk and Pathway Project
MEETING DATE: March 12, 2020
AGENDA ITEM TYPE: Action
RECOMMENDATION: Approve Resolution 5145 allocating up to $171,316.45 in cash-in-lieu
of parkland dedication funds for construction of improvements at the Bozeman Sports Park.
RECOMMENDED MOTION: In consideration of all public input and materials presented to
date, I hereby adopt Resolution 5145 allocating up to $171,316.45 from the cash-in-lieu of
parkland dedication account for construction of improvements at the Bozeman Sports Park, in accordance with the provisions of Section 38.420.030 of the Bozeman Municipal Code.
BACKGROUND:
During the summer of 2019, the first phase of development opened at the Bozeman Sports Park, a
project funded by the Trails, Open Space and Parks Bond in April of 2014. Phase I of the park
included the construction of 6 sports fields, parking lot, playground, restroom and other site elements at the north end of the approximately 80-acre parcel adjacent to Baxter Lane. The entire Bozeman Sports Park Master Plan includes an additional 8 multi-purpose sports fields, central park plaza area, vending, storage, playground, picnic shelter(s), open play areas, a maintenance
yard with a storage building and additional parking, interconnecting trails and access points,
perimeter sidewalks and street trees, and other site elements.
The project proposed with Resolution 5145 would extend the existing trail network within the park and sidewalks and boulevard trees along Flanders Mill Rd. to provide connections for pedestrians from nearby neighborhoods to the north and east through the park, with the primary
destination being the new Gallatin High School. The improvements also include a midblock
pedestrian crossing across Oak, a pedestrian crossing to Flanders Mill subdivision to the east, and other site work to accommodate the project.
Parks and Recreation Department staff have been in discussion with the Bozeman Sports Park Foundation (the Foundation) and Bozeman School District 7 (BSD7) about scheduling the
aforementioned improvements to coincide with ongoing construction of Gallatin High School scheduled to open in the fall of 2021. Recognizing the unique opportunity to leverage the school district’s capability to invest in the park infrastructure and because of the cost savings that would
be realized by adding this project onto BSD7’s current construction contract, City Parks and
Recreation staff agreed to request approval from the City Commission to use cash-in-lieu of parkland money and are in communication with City Forestry for a contribution of $10,000 to make up the City of Bozeman’s 50% of the project costs. School District staff was authorized by the Board of Trustees at their meeting on February 24th, 2020 to enter into an agreement to utilize
school bond funds for park improvements in return for a long-term lease agreement for use of the
multi-purpose fields. The Bozeman Sports Park Foundation will compensate the school district for their portion of the funding with use of fields over the length of the long-term lease agreement.
Parks and Recreation staff have had initial conversations with the engineering division about the
infrastructure project, have incorporated their comments into the proposal, and will submit the
appropriate applications for review to Community Development and/or Engineering Division upon review of the proposal by the Recreation and Parks Advisory Board and Commission approval.
The proposal meets the criteria for use of Cash-in-lieu of Parkland (CILP) funding in Section 38.420.030.F of the Bozeman Municipal Code. Because Bozeman Sports Park is a Special Use
Park, as defined in Chapter 3.1 of the Parks, Recreation, Open Space and Trails Plan (PROST Plan), use of CILP funds for this project is not limited by the availability of funding from development projects within a certain radius of the park. According to the PROST, “Special use facilities should be viewed as strategically located communitywide facilities rather than as serving well-defined neighborhoods or areas.” Additionally, the PROST Plan specifically identifies the
development of multiuse fields as one of the Top Ten Capital Facility Recommendations and a primary objective identified is to “Coordinate with the school district achieve mutually beneficial recreational opportunities”. Buildout of infrastructure within the Sports Park Master Plan will facilitate the user group agreement with the High School in the short term and development of new fields by the Foundation long term. Additional analysis of the contributions of Bozeman
Sports Park, the Foundation and the components of the Sidewalks and Pathways project toward the goals of the PROST Plan and the Bozeman Strategic Plan can be found in the Foundation’s response to application criteria #7 within the CILP Application.
Cash-in-lieu of Parkland Application Criteria/Required Information:
1. Site Plan – An exhibit from the approved Phase I Site Plan is provided in the application
showing the extent of current development.
2. Sports Park Master Plan – The Master Plan and Master Site Plan Report are provided.
3. Public Outreach – A summary of public outreach is provided in the application with further detail in the Master Site Plan Report.
4., 5., 6. and 8. – Project Components, Construction Estimate, Funding and Match Sources – These elements are explained and depicted in the Project Budget Spreadsheet, Estimate Exhibit and Detail Drawings. As mentioned previously in the staff memo, Bozeman Sports Park Foundation, the City of Bozeman and Bozeman Public Schools have begun working on the terms of a long-term lease agreement for use of the multipurpose fields, specifically for football
practice.
7. PROST Plan Compliance – A description of how the project relates to the goals and stated needs in the PROST Plan and Bozeman Strategic Plan is provided in the Foundation’s response to application criteria #7.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Per Commission.
FISCAL EFFECTS: A total of $171,316.45 in cash-in-lieu of parkland funds amounts to 18.7% of the current balance of $915,975.31. Allocation of $171,316.45 to this project will leave a balance of $739,754.86 (see Attachment B).
ATTACHMENTS:
Resolution 5149 with Attachment A – Sports Park 2020 CILP Application: Sidewalks and Pathways Project
Attachment B – Cash-in-lieu of Parkland Dedication Funds Tracking Spreadsheet
Report compiled: March 6, 2020
COMMISSION RESOLUTION NO. 5145 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING THE ALLOCATION OF CASH-IN-LIEU OF PARKLAND DEDICATION FUNDS FOR IMPROVEMENTS TO BOZEMAN SPORTS PARK
WHEREAS, the City of Bozeman Parks and Recreation Department has coordinated
with the Bozeman Sports Park Foundation and Bozeman Public School District to prepare an
application for the use of cash-in-lieu of parkland dedication funds for construction of sidewalk
and pathways at the Bozeman Sports Park (Attachment A); and
WHEREAS, cash-in-lieu of parkland dedication payments totaling $915,975.31 have
been received city-wide that are eligible for Special Use Parks such as the Bozeman Sports Park;
and
WHEREAS, Section 38.420.030 (F.) of the Bozeman Municipal Code, (“Cash Donation
in lieu of Land Dedication”) specifies criteria for which these funds may be utilized; and
WHEREAS, the Recreation and Parks Advisory Board at their regular meeting of March
12, 2020 unanimously passed a motion recommending that Commission approve the allocation of
$171,316.45 from the cash-in-lieu of parkland dedication account to the Bozeman Sports Park
Sidewalk and Pathways project as described in the application (Attachment A);
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana,
Section 1 – Municipal Code Reference
In accordance with Section 38.420.030.F. of the Bozeman Municipal Code, funds may
be used for development of parks within the jurisdiction of the city, the Bozeman Sports Park is a
Special Use Park serving the entire community, and the city commission has adopted a citywide
park plan—the Parks, Recreation, Open Space and Trails Plan—and Resolution 4784
establishing the needs and procedures for the use of the cash-in-lieu payments; and
Section 2 – Funding Authorization
The allocation of $171,316.45 from the cash-in-lieu of parkland dedication account is
hereby approved for the Bozeman Sports Park Sidewalk and Pathways project as described in
Attachment A: BSP 2020 CILP Application: Sidewalks and Pathways Project.
PASSED AND APPROVED by the City Commission of the City of Bozeman,
Montana, at a regular session thereof held on the xxx day of November, 2020.
___________________________________
CHRIS MEHL
Mayor ATTEST:
________________________________________ MIKE MAAS City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN City Attorney
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CASH-IN-LIEU of PARKLAND FUNDING APPLICATION
Please complete all sections of the application. Attach additional pages as necessary. Contact Addi Jadin, Parks Planning and Development Manager, for assistance with supplemental requirements or any questions (ajadin@bozeman.net or 582-2908).
Park Name(s): ___Bozeman Sports Park_________________________________________
Name of Project: ____2020 Sidewalk and Pathways Project___________________________________
Location of project within the park and nearest cross-streets: Sidewalk extending from Baxter to intersection of
Harvest Parkway, internal “central spine’ pathway completing paved pathway from Baxter Oak, other tie-ins to
existing trails and two improved pedestrian crosswalks across Flanders Mill and Oak.
Applicant (Organization):______City of Bozeman Parks and Recreation with Bozeman Public School District and
Bozeman Sports Park Foundation
Primary Contact: _____Addi Jadin, Parks Planning and Development Manager_______________________
Phone: ____________________________
Email: _____________________________
Mailing Address: ______________________________________________________________________
Cash-in-lieu amount requested:___up to $176,220.45___________________
Match to be provided by applicant (if applicable): __up to $176,220.45 BSD7; $176,220.45 in-kind contribution by
the Foundation for use of the field for approximately 10-14 years
Please provide a brief description of the project. Describe existing conditions in the park, proposed improvements,
why they are needed, and a desired time frame for completion.
See staff Resolution memo and project materials
(see submittal requirements on the next page)
Resolution 5145: BSP 2020 CILP Application
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Submittal Requirements – Attachments
1)Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’ feet or
larger scale as well as existing features in the area of the park.
2)Copy of the current park master plan with location of proposed features indicated (contact
the Parks Planner and Development Manager for existing master plan).
3)Describe the process utilized for obtaining public input and support for the project (HOA
meetings, neighborhood survey, etc.).
4)Details or manufacturer cut sheets of the proposed site improvements.
5)Basic cost estimate for purchased items and installation costs.
6)If applicable, describe in detail how all in-kind contributions will be provided as applicable
(matching volunteer labor, donated items, etc.).
7)Describe how the project relates to the goals and stated needs of the City’s Park,
Recreation, Open Space, and Trails Plan.
8)Describe the development project source(s) of cash-in-lieu (contact the Parks Planner and
Development Manager prior to application).
Resolution 5145: BSP 2020 CILP Application
MASTER SITE PLAN
C01
21BOZEMAN SPORTS PARKPHASE 1BOZEMAN, MONTANA
Resolution 5145: BSP 2020 CILP Application
21BOZEMAN SPORTS PARKMASTER SITE PLANBOZEMAN, MONTANAMASTER PLAN RENDERING
G04
Resolution 5145: BSP 2020 CILP Application
Application Section 3. Public Outreach Summary
The master plan was developed through an interactive design process with a public input
committee comprised of key stakeholders (Bozeman Sports Park Foundation, Gallatin Valley Land Trust, Run Dog Run, City departments, and representatives from the Recreation and Parks Advisory Board, and the Bozeman School District). The Master Plan was recommended for approval by the Recreation and Parks Advisory Board on February 11, 2016. A complete review
by the Development Review Committee was completed and the Bozeman Sports Park Master
Plan was recommended for approval on April 27, 2016.
Further details regarding public outreach are given in Section 3 of the Bozeman Sports Park Master Plan Report (see Section 2 of the BSP Sidewalk and Pathways Cash-in-lieu of Parkland Application)
Resolution 5145: BSP 2020 CILP Application
Qty Unit Unit Cost Cost
101 Mobilization, Bonds & Insurance 1 1 1 LS $15,000 $15,000
102 Strip and Stockpile Topsoil 1981 1.05 2,080 CY $3.25 $6,760
201 6" thick Concrete Sidewalk (Center Spine)0 1 5,939 SF $10.00 $59,390
202a Flanders Mill Sidewalk 6" (Phase 1 portion)7,500 SF $10.00 $75,000
204 Asphalt Trail-Center Spine 0 1 14,232 SF $2.00 $28,464
206 & 207 Asphalt Trial- E-W Connectors tie into existing apron 2000 SF $2.00 $4000
208 Concrete Steps 30 1 30 SF $60.00 $1,800
301 Boulevard Seeding (Phase 1)19125 1 8,567 SF $0.44 $3,769
302 Boulevard Irrigation (Phase 1)19125 1 8,567 SF $0.85 $7,282
303 Boulevard Trees (Phase 1)1 25 EA $500.00 $12,500
304 Dryland Seeding 22920 1.05 24,066 SF $0.26 $6,257
100,000$ Midblock "Hawk" Crossing
Rapid Flashing Beacon at Harvest Pkwy/Sidewalk Terminus, ADA ramp, crosswalk striping 8,000$
Subtotal $328,223
Subtotal with Contingency 5%344,633.89$
17,000.00$
Irrigation Design 1,000.00$
Total $ 362,633.89
Bozeman School District 7 50%$ 181,316.95
City of Bozeman 50%$ 181,316.95
Forestry 10,000
Cash-in-lieu of Parkland 171,316.45$
Eng Design and Surveying
Resolution 5145: BSP 2020 CILP Application
Application Sections 4, 5, 8. Project Description, Estimate and Funding Sources Spreadsheet
401
402
Value of Sports Park In-kind / Lease Agreement 50% 181,316.95
21BOZEMAN SPORTS PARKMASTER SITE PLANBOZEMAN, MONTANAMASTER PLAN RENDERING
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Resolution 5145: BSP 2020 CILP Application
Project Description, Estimate and Funding Sources Spreadsheet
Estimate Exhibit
Resolution 5145: BSP 2020 CILP Application
Gallatin High Site Plan Including Crosswalk Location
Resolution 5145: BSP 2020 CILP Application
Landscaping Plan with Project Extent
OAK STREET
Resolution 5145: BSP 2020 CILP Application
Oak Crosswalk Detail
Resolution 5145: BSP 2020 CILP ApplicationOak Crosswalk Detail
•Blitzz F.C. Soccer •Gallatin Elite Soccer Club
•Headwaters Lacrosse •Bozeman Lacrosse
•Bozeman Ultimate Frisbee •Bozeman Adult Soccer League
•Overtime Sports
Bozeman Sports Parks Foundation works with these user groups to facilitate scheduling, field
maintenance, promotion, and organizational growth. BSPF also looks to find ways to work with
other community stakeholders to help user groups enhance their programming via camps,
clinics, tournaments and more.
4.4.4 Trends in Bozeman
Recreation is critical to the economic vitality and the livability of our community. Recreation is
instrumental in the quality of life, which is important in attracting and retaining businesses and
residents.
Venues operated by Bozeman Sports Parks Foundation hosted 3,510 local users and 2,855
tournament visitors in 2019. Those numbers will grow YOY as BSP hosts more user groups,
more activities and events and the neighboring area develops. Gallatin High School, opening in
the fall of 2020, is just one example of a new user group coming to BSP this year.
Participants and spectators at BSP provide an attractive audience for new and existing
businesses in the area. In addition, BSP hosts outside vendors in the form of pop-up retail
shops, food trucks, concessionaires, caterers, and event planners.
4.5 Issues and Needs
Enhance local recreation facilities for youth.
Bozeman Sports Park is situated on 80 acres of land between Baxter, Flanders Mill, Oak and the
future Cottonwood extension. Currently BSP provides six full-sized adult soccer fields, two turf
Resolution 5145: BSP 2020 CILP Application
Application Section 7: Describe how the project relates to the goals and stated needs of the
City’s Park, Recreation, Open Space, and Trails Plan.
PROST Plan Recommendations
Section 4.3 – Partnerships:
The RPAB and Parks and Recreation Department believe that recreation programs that can be
operated by other recreation groups should be run by the special interest groups. Municipalities
across the country are currently trying to move from government-operated sports league to user
group operated leagues.
Bozeman Sports Park hosts recreational activities operated by several local user groups
including, but not limited to:
and four grass. The fields host local youth user groups that provide soccer and lacrosse
programs to kids ages 4 and up. The artificial turf fields allow for play to be extended into the
shoulder seasons. New user groups are actively pursued to further enhance the offerings
available to the community. Space remains for additional fields and activities to be developed in
future phases of construction.
Opportunities to encourage citizens of all ages to include recreational activities as part of
their daily lives. This will encourage our aging population to remain active and healthy,
and will address the growing childhood obesity issue.
Bozeman Sports Parks Foundation will pursue partnerships with nearby senior living centers to
host senior-centric recreational activities. BSP currently hosts participants of all ages for a
variety of field sports.
Expand resources and identify new resources and strategic partnerships in order to fund
our programs.
The continued expansion of Bozeman Sports Park will make it a viable option for hosting state
and regional tournaments. More immediately, the partnership with BSD7 to complete these
infrastructure projects will allow Gallatin High School athletes and coaches to safely and readily
utilize BSP fields for practice and/or competition. This agreement could potentially save Gallatin
High School’s athletic department thousands of dollars annually.
The completion of these infrastructure projects will invite new opportunities for BSPF to
partner with other community stakeholders. BSPF is currently in conversation with GVLT about
their East-West Connector project. BSP can play a key role, and for many, will be a logical
origination point to park and then ride east. Wayfinding, bike racks, DIY bike repair, bathrooms,
water and more can all be added to Bozeman Sports Park in order to strengthen the
partnership with GVLT and enhance the experience for riders.
The partnerships between BSP and BSD7 will allow for overflow parking at Gallatin High School
which in turn helps Bozeman win more bids to host large scale tournaments. The mid-block
crossing at Oak, the Center Spine through BSP and the Flanders Mill Sidewalk will facilitate safe
passage for cyclists and pedestrians.
BSPF is also exploring ways to add to the culture of our community, especially needed on the
west side of town. BSP is also going to be promoted as an outdoor venue for tented events such
as fundraisers, weddings, festivals and music as a way to generate funding for future Phases of
the park and growing its recreational offerings.
Resolution 5145: BSP 2020 CILP Application
7.3 Playgrounds
Bozeman Sports Park provides a playground designed primarily for kids up to age 8. The
playground is constructed and available for use. The infrastructure projects this funding would
provide for will make the playground more accessible to visitors from either the north or the
south. The center spine project provides a 10’ wide sidewalk through BSP from Oak to Baxter.
This wide berth makes it easy for parents to ride their bikes with children safely riding along
and/or enjoying the views from their bike chariot.
10.2.2 Recommendation
Ensure that regional, community and special use parks are served by adequate transportation
networks, and have adequate parking to avoid negative impacts on nearby neighborhoods.
Approval of this application funds critical infrastructure projects at Bozeman Sports Park, and
establishes a partnership between BSP and BSD7 that will allow for participants and spectators
of BSP activities to park at Gallatin High School. One of the many reasons Bozeman Sports Park
was established was to allow Bozeman to become a viable host for large scale tournaments.
The tournaments in question may require a minimum of ten fields at one location, include
ample on-site parking and provide corresponding amenities such as shelter and restrooms. BSP
currently has 183 permanent parking spots on the north side (entered off Baxter) along with
auxiliary parking on the west side. Having optional parking at GHS with a mid-block crossing at
Oak and a connected 10’ wide center spine through BSP will quickly resolve the parking
requirements for said tournaments.
10.4.2 Recommendation
Continue to provide a high level of service for recreational programming to contribute to the
quality of life enjoyed by Bozeman residents.
The partnership between BSD7 and BSPF will beget similar partnerships between BSPF and
other community stakeholders. These relationships will benefit BSP park visitors and neighbors,
as well as our community at large. BSPF is currently working on the creation of a new event to
be held at BSP in July 2020. The working title of the event is the Community Cup and it would
feature among other activities:
• 3 v 3 soccer tournament featuring teams of all ages from across the region
• Live music
• Cultural activities including painting, cooking, and dance
• Virtual soccer games
• Well-being checkups
• Interactive booths featuring community leaders from a variety of interests
• Live viewing party for the 2020 European Championship Final
Resolution 5145: BSP 2020 CILP Application
BOZEMAN STRATEGIC PLAN
2. Innovative Economy
We grow a diversified and innovative economy leveraging our natural amenities, skilled and
creative people, and educational resources to generate economic opportunities.
2.1 Business Growth
Support retention and growth of both the traded and local business sectors while welcoming
and encouraging new and existing businesses, in coordination with the Economic Development
Plan.
As stated in the November 2016 City of Bozeman Economic Development Strategy Update,
“Tourism is a unique traded sector industry to Bozeman in that it brings new income into the
region and it leverages Yellowstone National Park as well as numerous outdoor assets not
found elsewhere in the United States.” With its 5 tournaments each year, the Bozeman Sports
Park will bring 3,000+ people into the valley from neighboring cities and states including,
Wyoming, Idaho, Utah, Oregon, Washington and even Canada.
The Bozeman Sports Parks Foundation is pursuing options to bring other types of non-sporting
events to BSP to expand the diversity of its visitors. “Tented events’’ at BSP could include
weddings, corporate picnics/retreats, live music, movies, dance, and trade shows.
BSP is also home to several camps and clinics run by these user groups along with offerings
from out of state operators like Major League Soccer’s Atlanta United, Rhino Lacrosse and X10
Lacrosse. BSPF is exploring opportunities to grow their roster of camps and clinics and the
potential for creating and operating their own in-house programs.
3.4 Active Recreation
Facilitate and promote recreational opportunities and active health programs and facilities.
BSPF meets regularly with user groups to examine ways they can work together to grow
participation and services provided. BSPF is also researching options to create their own in-
house programs in order to better serve the community. Some of those options may include
activities geared towards parents whose kids are at practice. Why have parents sit in their cars
when they could get out and on their feet, making friends and having as much fun as the kids.
BSPF will also look for underserved user groups who could benefit from the space afforded at
BSP. To that end, BSPF will be attending community events operated by the Chamber of
Commerce (i.e. Tournament Committee), Prospera, Bozeman Community Foundation, Bozeman
Rotary, etc.
Resolution 5145: BSP 2020 CILP Application
Attachment B: Proposed Cash-in-lieu of Parkland Funds Balance
Fiscal Year Fund Revenue
2020 285,409.30$
2019 177,664.30$
2018 187,144.56$
2017 105,063.21$
2016 43,197.72$
2015 101,248.05$
2014 10,435.20$
2013 83,056.64$
2012 11,712.00$
2011 -$
2010 10,500.00$
2009 -$
2008 299,582.15$
2007 302,652.71$
2006 71,271.50$
2005 168,768.35$
Beginning Balance 79,285.00$
1,936,990.69$ Total Revenue
(956,586.38)$ Total Expenditure
(64,429.00)$ Allocated Funds
915,975.31$
(171,316.45)$ Resolution 5145: Bozeman Sports Park Sidewalk and Pathways Project
744,658.86$ Proposed Fund Balance (individual sources to be reduced by 18.7% citywide)