HomeMy WebLinkAboutProcedure MotionsPLANNING BOARD AGENDA ITEMS
CONCERNING BOARD PROCEDURES
March 3, 2020 Meeting
Statement of Appreciation:
Motion expressing appreciation for the City agreeing to provide Planning Board
membership in the American Planning Association (APA) and membership in the
Montana Association of Planners (MAP) and to pay for attendance and associated
expenses at annual meetings when funding permits.
Oath of Office:
A recommendation to the City Commission that it adopt an oath of office for all
Planning Board members to be taken at the initiation of each term of their membership
on the Board. We have in mind an oath along the following lines:
I, ______________, do solemnly swear that I will serve the City of Bozeman
honestly and faithfully and that I will do so without partially or prejudice. I recognize and
will honor my fiduciary duty to all citizens of the City. I will treat all citizens with courtesy,
consideration, and respect. I will perform the due diligence necessary to discharge my
duties to the best of my ability.
Selection of Board Members:
1. Board Composition: A recommendation to the City Commission that a strong
majority of the Planning Board should be composed of individuals with
experience in city planning (broadly defined), real estate development
(broadly defined), public infrastructure, public works or public finance. The
remainder of the Board should be composed of citizens who have
demonstrated a strong interest in the welfare and success of the City.
2. Board Selection Process: A recommendation to the City Commission that
each member of the Board and the Director of the Department of Community
Development should be advised of each applicant for any open Board seat.
The Director and Board members should be encouraged to provide oral or
written comments on any applicants to the Mayor and to the City
Commission.
Consultants:
1. Selection: A recommendation to the Department of Community Development
that the Board Chairman or another member selected by the Board should
participate along with relevant members of the Department in the vetting and
selection of consultants hired to provide information and/or advice to the
Planning Board.
2. Direction: A recommendation to the Department of Community Development
that the Board Chairman or another member selected by the Board should
participate along with relevant members of the Department in providing
substantive direction and feedback over the course of their contract to any
consultants hired, financial issues in connection with the contract excepted.
Professional Input:
A request to the City Commission and the Department of Community
Development that they be supportive of initiatives by the Planning Board to invite
professionals with relevant experience (for example real estate agents,
architects, mortgage brokers) to offer advice and testimony to the Board so long
as no out-of-pocket expense to the City is incurred.
Conflict of Interest Rule:
A request to the City Commission that Section 203.520.F of the Bozeman
Municipal Code be amended to permit members serving on the Planning Board
to appear before it or the City Commission and represent any individual or entity
in a matter before the Board or the Commission so long as the member, as a
member, absents herself or himself during any discussion and vote on the
matter. [At present, Section 203.520.F prohibits a Board member from offering
testimony before any Board on which that person serves, but permits an
associate or partner to offer testimony.]
Non-motion Items- Board Procedures:
Confirmation that, pursuant to section 4.B of the Rules of Procedure of the City of
Bozeman Planning Board, at the beginning of each meeting the chairman will inquire of
the Board members whether they have any ex-parte communications to disclose.
Confirmation that, pursuant to Section 8.E of these same Rules, at the
commencement of the consideration of any relevant agenda item, the chairman will
inquire of the Board members whether they have a conflict of interest with regard to that
item.