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Home My WebLink About10-22-19 Planning Board Minutes (Draft) City Planning Board October 22th, 2019 | 5:30 – 8:00 PM |Commission Room | City Hall – 121 N. Rouse Avenue A. 05:34:17 PM (00:00:07) Call Meeting to Order & Roll Call Present were: • Cathy Costakis • Jennifer Madgic • Lauren Waterton • George Thompson • Henry Happel (Chairman) • Deputy Mayor Chris Mehl (Commission Liaison) • Mark Egge • Paul Spitler • Jerry Pape • Tom Rogers (City Staff) B. 05:34:45 PM (00:00:35) Changes to the Agenda C. 05:34:51 PM (00:00:41) Minutes for Approval-None D. Disclosures E. 05:34:56 PM (00:00:46) Public Comment – Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. None F. Action Items 1. Community Plan Update | Future Land Use Map (FLUM) (Rogers / Saunders) • FLUM Memo 10-15-19 (reissue no change from Oct 15th packet) • Working Draft of Community Plan, V5 (reissue no change from Oct 15th packet) • Comments – Madgic/Costakis • Comments – Happel • Comments - Pape • Map Suggestions -- Egge • Land Use Categories to Zoning Draft • Future land use map – 10-17-19 open house draft • Future land use map with watercourses 10-17-2019 open house draft • Future land use map (edits only) 10-17-19 open house draft • Context map (planning boundary, city limits, current services area) 10-17-2019 open house • Residential density map 10-17-2019 open house 05:35:19 PM (00:01:09) City Staff Planner Tom Rogers talked out public open house that was held last Thursday, October 17th. He will prepare a summary of the comments that were received at this open house. The materials presented to the board for this meeting were updated edits to the FLUM based on the comments from the last meeting. Mr. Rogers stated that the staff held a general view that the board was generally comfortable with the plan based on the comments from the last meeting. 05:38:55 PM (00:04:45) Chairman Happel stated that the board, with some minor amendments, did approve the future land use map (FLUM) at the last meeting. Mr. Happel asked staff if public comments and final edits would be available for the next meeting so the board could do a final approval. Mr. Rogers stated that it was realistic that this could happen at the next meeting. 05:39:34 PM (00:05:24) Mr. Happel wished to start the board’s discussion on the written Community Plan. Mr. Happel requested that each board member discuss 2-4 items that need changed in the written plan and 2-4 items that are covered well in the written document. 05:40:32 PM (00:06:22) Mr. Happel presented his ideas about the written plan. 05:43:40 PM (00:09:30) Mark Egge gave his ideas about the draft plan. 05:45:26 PM (00:11:16) Deputy Major Mehl presented his ideas about the written plan. 05:48:07 PM (00:13:57) George Thompson gave his ideas about the written plan. 05:50:21 PM (00:16:11) Lauren Waterton presented her ideas about the plan. 05:53:32 PM (00:19:22) Jennifer Madgic gave her ideas about the plan. 05:55:54 PM (00:21:44) Cathy Costakis gave her input on the draft plan. 05:59:57 PM (00:25:47) Jerry Pape gave his ideas about the draft plan. 06:03:39 PM (00:29:29) Paul Spitler presented his ideas. 06:06:30 PM (00:32:20) Mr. Happel recommended the board members put their ideas down and send these comments to Community Development. Board members discussed the recommendation and how best to accomplish this request and provide recommendations to edit the plan. Mr. Rogers stated that he is taking any comments received and passing it on to the consultant for editing. 06:18:09 PM (00:43:59) Jerry Pape comments. 06:21:31 PM (00:47:21) MOTION: To accept the language that Jen and Cathy wrote for the introduction. Chris Mehl 06:21:40 PM (00:47:30) MOTION SECONDED: Mark Egge 06:21:44 PM (00:47:34) Discussion: 06:25:59 PM (00:51:49) Mr. Happel read the proposed wording of the introduction that is under consideration with this Motion. 06:29:30 PM (00:55:20) VOTE: All in Favor, Motion passes unanimously 06:29:53 PM (00:55:43) Jerry Pape discussed his document submitted to the board and included in the board materials as Commentary to the Growth Policy. 06:30:42 PM (00:56:32) MOTION: Recommend to add a statement in the plan to include three additional steps in order: Matrix, Targets, and Alternatives. Jerry Pape 06:32:40 PM (00:58:30) MOTION SECONDED: Mark Egge 06:32:47 PM (00:58:37) Discussion: 06:44:09 PM (01:09:59) Clarification of the motion—That the Community Development plan should state not only what the intentions of the community are, but in addition that it should have a matrix to convey the intentions, and that they have targets associated with the matrix, and would suggest for the needs for mechanisms to deal with any failures to meet any targets. 06:45:25 PM (01:11:15) VOTE: 5 in Favor, 4 Against—Motion Carried Deputy Mayor changed his initial vote from “in Favor” to “Against” Vote is now 4 in Favor and 5 Against—Motion Fails 06:47:52 PM (01:13:42) MOTION: To use remainder of the time tonight to go through the Community Plan chapter by chapter to work through the plan and make overarching recommendations to staff on changes that the board would like to see in the next draft. Paul Spitler 06:48:22 PM (01:14:12) MOTION SECONDED: Chris Mehl 06:48:33 PM (01:14:23) Discussion: 06:50:04 PM (01:15:54) VOTE: 5 in Favor, 4 Against—Motion Carried 06:50:34 PM (01:16:24) Comments and discussion began with the Executive Summary/ Background summary section. 06:55:05 PM (01:20:55) MOTION: The Executive Summary be rewritten after the board has reviewed the rest of the document. Mark Egge 06:55:25 PM (01:21:15) MOTION SECONDED: Chris Mehl 06:55:29 PM (01:21:19) Discussion: 06:55:31 PM (01:21:21) VOTE: All in Favor—Motion carries unanimously 06:55:43 PM (01:21:33) Chairman Happel wished to move the discussion to the Plan Structure of the document (page 2). 07:01:29 PM (01:27:19) Discussion moved to the “Foundation” section (page 10). 07:05:42 PM (01:31:32) Discussion moved to the “Existing Conditions” section of the document. 07:08:32 PM (01:34:22) Discussion moved to the “Existing Guidance” section (page 12). 07:12:25 PM (01:38:15) Discussion was now over the “Engagement and Process” section (page 14). 07:16:03 PM (01:41:53) Board member discussed “Plan Structure” section (page 16). 07:34:58 PM (02:00:48) Board members held a general discussion concerning other issues to include in the plan. 07:42:23 PM (02:08:13) Discussion moved to land use descriptions to be used in the Land Use Map. 07:49:17 PM (02:15:07) MOTION: To delete the tables from the Community Development Plan. Henry Happel 07:49:25 PM (02:15:15) MOTION SECONDED: George Thompson 07:49:29 PM (02:15:19) Discussion: A friendly amendment to the motion was presented and accepted by Henry Happel. 07:51:04 PM (02:16:54) Modification to the Motion—Modification to keep the tables, but move them to another location in the document and provide more explanation for the tables. Paul Spitler 07:51:41 PM (02:17:31) Modification to the Motion Seconded 07:51:50 PM (02:17:40) VOTE on the Modification of the Motion: 3 votes for the Modification to the Motion, 6 Against the Modification—Modification to the Motion Fails 07:53:14 PM (02:19:04) Discussion on the main Motion: 07:59:43 PM (02:25:33) Clarification of the friendly amendment to the Motion. Instead of the tables in the document, replace them with diagrams or photos showing maximums and minimums. 08:00:31 PM (02:26:21) VOTE: 7 votes for the amended Motion and 2 votes against. Motion passes. 08:00:49 PM (02:26:39) Board members discussed how best to move forward in the next meeting to make suggested document changes to the staff. G. 08:07:24 PM (02:33:14) FYI/Discussion 1. Ethics training 2. Future Agenda Items • Pape Sweet Pea Comments H. 08:13:48 PM (02:39:38) Adjournment | 8 PM For more information please contact Tom Rogers at TRogers@bozeman.net This board generally meets the first and third Tuesday of the month at 7:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).